The document provides an overview of Microsoft PowerPoint features including various views (normal, slideshow, slide sorter), tips for enhancing presentations with color, fonts, images, and SmartArt. It highlights the importance of design elements such as themes and backgrounds, along with navigation methods during presentations. Additionally, it outlines tools for organizing and formatting slides to improve visual appeal and audience engagement.

1. PowerPoint
Presentation
Basics
Muniba

2. PowerPoint Views
• The normal view of PowerPoint shows you the main slide, the
mini-preview of the designed slides.
• The main aim of a PowerPoint presentation is ultimately to
deliver a presentation to an audience.
• The slideshow view allows you to hide your normal view from
the audience.
• The following are the different views we have on PowerPoint
home screen:
- Normal view
- Slide sorter view
- Reading view
- Slideshow view

3. Navigating the Slideshow
• To move between slides in a slideshow presentation, you
can use one of the following:
- Click on your mouse
- Use the arrow keys on your keyboard
• The ESC key is used to jump out of a presentation.

4. Quick Access Toolbar
• The quick access toolbar allows you to quickly access
commands which are used frequently. The quick access
toolbar is also customizable.

5. Color Use in Presentations
• Subtle colors like blue, brown and black create 'trust'
with the audience.
• Bright colors like red tend to create an impact on the
audience.
• It is important to remember to never use red and green
right next to each other in a presentation.
• Keep consistent colors throughout the presentation.

6. Font Sizes and Usage
• As a general rule, you should use the following font sizes:
- Titles - size 44
- Subtitles - size 32
- Text - size 28
• Also, you should never have more than three different
fonts in a presentation.

7. Text Formatting
• The text in your presentation can be formatted to suit what you need.
• Various properties of a text like the colour and size can be formatted on PowerPoint.
• PowerPoint comes with a placeholder which can be used to highlight a text when you want to format the
text.
Font Options
• The following are some of the font options available in PowerPoint contains:
- Fonts
- Font size
- Bold, Italics, and Underline
- Text Shadow
- Character spacing
Bullet Lists and Styles
• You can have up to five levels in your bullet lists.
• There are different bullet styles available in PowerPoint for you to choose from.
• There are also formatting options available for bullets in a presentation. There are no restrictions on
how to format your bullets as long as it is suitable for your presentation.

8. Using Shapes
• Shapes can be inserted to a presentation to give it a better visual appeal.
• When you add too many graphics, it may tend to overlap and clash with
the design template.
• The background can be formatted to suit the requirements for the
presentation.
• Different categories or groups of shapes can be customized depending on
what you want.
• Action buttons are shapes that act as hyperlinks in your presentation.
• Some shapes have an extra control handle to allow for further
manipulation of the shape.
• 3D models are used to give the presentation a more realistic view and are
an important addition to a presentation.
• Icons can also be added to a presentation when necessary.
• Pictures are also a great way to improve the quality of your presentation
on PowerPoint.

9. Enhancing Presentations
with Graphics
• Objects like pictures, text, images, and others can be added to a
presentation to improve the quality of the presentation.
• Multiple objects can be selected at the same time if you want to
perform the same function on all of them by holding down the CTRL
key and clicking on all the objects you want.
• You can also draw a net over all the objects you want to select at the
same time instead of clicking on one at a time.
• CTRL A selects all the objects on a slide.
• The properties of all objects can be formatted or changed to suit
your requirements for your presentation.
• You can also arrange the objects in any position you see fit on the
presentation slide.
• Objects can also be grouped as one object if you want to perform the
same actions like formatting or moving on all of them at the same
time.

10. Images in Presentations
 There are various picture options available on Microsoft
PowerPoint.
 • Pictures on a slide can be cropped to various sizes on a slide
depending on what you want to do on the presentation slide.
 • You can also carry out different formatting options on a picture to
match the requirements or settings for your presentation.
 • The background of a picture can be changed or removed in a
PowerPoint presentation.
 • In Microsoft PowerPoint, you can mix and match two different
pictures to create a new picture on PowerPoint.
 • It is always important to use pictures which are relevant to your
slide presentation on PowerPoint.
 • When using pictures, always use pictures that blend with each
other on the slide. This way, your presentation slide does not look
careless.

11. SmartArt in illustrations
 • SmartArt is a relatively new feature added to
Microsoft PowerPoint 2019 which is used to improve
your presentation.
 • SmartArt is a good way to represent information in a
visual way with very little effort.
 • There are two ways to use SmartArt in a presentation:
 - You can directly add it to a blank slide
 - You can have generic info typed on your slide which
is converted to a SmartArt object
 • SmartArt is categorized and you can choose based on
how you want to represent information on your slide.

12. Categories of SmartArt
 • The following are some categories of SmartArt
available on PowerPoint:
 - List
 - Process
 - Cycle
 - Hierarchy
 - Matrix
 - Pyramid
 - Picture
 - Relationship

13. Charts in Illustrations
Using SmartArt, you can also create a flow chart to show various kinds of information on your
presentation slide.
The following are some categories of chart available on PowerPoint:
•Column Charts
•Line Charts
•Pie Charts
•Bar Charts
•Area Charts
•Scatter (XY) Charts
•Stock Charts
•Surface Charts
•Radar Charts
•Combo Charts
•Treemap Charts
•Sunburst Charts
•Histogram Charts
•Box & Whisker Charts
•Waterfall Charts
•combo Charts

14. Designs in Presentations
In PowerPoint, the "Design" tab refers to a section of the ribbon that allows
quickly apply pre-designed themes, colors, fonts, and effects to your
presentation slides.
 Themes: Themes are sets of coordinated colors, fonts, and effects that
give your presentation a consistent and professional look. You can
choose from built-in themes or customize them to suit your needs.
 Variants: Each theme typically has several variants, which are slight
variations of the main theme. Variants may change the color scheme or
font styles while keeping the overall design intact.
 Slide Size: Here, you can change the size of your slides, choosing
between standard sizes like widescreen (16:9) or standard (4:3), or
define a custom slide size.
 Format Background: This option lets you change the background of your
slides. You can choose solid colors, gradients, textures, patterns, or
even insert a picture as the slide background.
 Hide Background Graphics: This option hides graphics on the slide
background, useful when you want to focus on content without
distractions.

15. Start Slide Show
 In PowerPoint, the "Start Slide Show" options allow you to begin presenting
slides. Here are the main options:
 From Beginning: Starts the slide show from the first slide.
 From Current Slide: Starts the slide show from the slide you are currently
viewing.
 Present Online: Allows you to share your presentation online via a link, so
others can view it in real time.
 Custom Slide Show: Lets you create a custom show with a specific sequence
of slides. You can select which slides to include and in what order.
 Rehearse Timings: Enables you to practice your presentation and record the
timing for each slide. This is useful for ensuring that your presentation fits
within a specific time frame.
 Set Up Slide Show: Opens the Set Up Show dialog box where you can
configure various slide show settings, such as looping options, display
settings, and more.

16. Presentation Views
 In PowerPoint, the "Presentation Views" refer to different ways of viewing and editing
presentation. These views help focus on specific aspects of slides and facilitate different
stages of the presentation creation process. Here are the main Presentation Views typically
available in PowerPoint:
 Normal View: This is the default view where you can edit slides, view the outline of your
presentation, and access the Notes pane.
 Outline View: This view displays the text content of each slide in outline form, making it
easy to structure and edit the content quickly.
 Slide Sorter View: Also known as Grid View, this view displays all slides as thumbnails on a
grid, allowing you to rearrange and organize the sequence of slides easily.
 Notes Page View: In this view, you can see your slide along with any notes you've written
for that slide. It's useful for keeping speaker notes or additional information.
 Reading View: This view is similar to the Slide Show view but displayed in a window rather
than full-screen. It allows you to preview how your presentation will look when presented
to an audience.
 Slide Show View: This is the view used during actual presentations. It displays your slides
full-screen and allows you to navigate through them using keyboard, mouse, or touch
controls.
 Presenter View: This view is used when presenting on dual monitors. It displays the current
slide, your speaker notes, and a timer on one screen (typically the presenter’s screen),
while the audience sees only the slides on the other screen.

17. Conclusion
PowerPoint offers features designed to enhance presentation's
visual appeal, organization, and functionality.
From designing slides with pre-built themes and customizing
layouts to presenting seamlessly using various viewing modes
 "Home" tab in PowerPoint serves as a fundamental tools
for creating ,editing and formatting slides.
 From inserting images and videos to adding charts, shapes,
and other objects, this tab enables users to enrich their
presentations with visually compelling and informative
elements.
 "Design" tab in PowerPoint is pivotal for applying themes,
colors, fonts, and effects across slides.