This document provides information about formatting and editing skills in word processing. It discusses topics like page layout, margins, text alignment, font formatting, and editing tools. Key points covered include standard paper size of 8.5x11 inches, portrait and landscape page orientations, and common formatting buttons and menus in word processing software. Operational keys and their functions are also defined.

1. Formatting and
Editing Skills
Apply formatting and editing
features and operational keys
appropriately.

2. Word Processing
Word processing software is a type of
application software that is used for creating
text documents, such as:
 letters,
 memos, and
 reports

3. Title bar – displays the
filename of a document Menu bar – provides you with a
menu of options to use when
creating a document
Tool bars – provide you with
buttons that allow you to access
frequently used commands
Scroll bars – allow you to scroll
throughout a document that is
too long to fit on one screen
Cursor – on-screen blinking
character that shows where the
next character will appear

4. Typing Paper
Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.
Six lines equals one vertical inch.

5. Page Orientation
Orientation – the direction in which you can print
on a page
 Portrait – height is greater than the width
 Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are
printed in portrait orientation.

6. Document Margins
Margin – the blank space at
the top, bottom, left, and
right of a document where
you cannot type
 Header – allows you to
type above the top margin
 at the top of each page of
a document
 Footer – allows you to type
below the bottom margin
 at the bottom of each page
of a document

7. Text Alignment
Alignment – the way multiple
lines of text line up along the
left, right, or both margins
 Left align – text is lined up along
the left margin, leaving a jagged
right margin
 Right align – text is lined up
along the right margin, leaving a
jagged left margin
 Center align – text is centered
between both margins, resulting
in jagged left and right margins
 Justified – text is aligned along
the left and right margins, with no
jagged edges
Tool Bar Alignment
Buttons
Left
Align
Center
Align
Right
Align
Justify
Left align –
text is lined up
along the left
margin
Center align –
text is
centered on
the page
Right align –
text is lined
up along the
right margin
Justified –
text is lined
up along
both margins

8. Line Spacing
Line spacing – the spacing between lines of text in a
document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines
between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line
between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines
between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines
between lines of text in a document
Word wrap – the automatic wrapping of text from the end of one
line to the beginning of the next line without having to press the
Enter key

9. Horizontal Centering
 When text is centered between the left and
right margin
 Commonly used
when formatting:
Invitations
Announcements
Title pages
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.

10. Horizontal Centering
Using the menu bar
1. Access the Format
menu bar option
2. Select the
Paragraph option

11. Horizontal Centering
Using the menu bar
3. Choose Centered
alignment from the
Paragraph window

12. Horizontal Centering
Using the tool bar
Click on the Center alignment
button on the tool bar

13. Vertical Centering
 When text is centered
between the top and bottom
margin
 Commonly used when
formatting:
 Invitations
 Announcements
 Title pages

14. Vertical Centering
1. Select Page Setup
from the File menu bar
option

15. Vertical Centering
2. Select the Layout tab
from the Page Setup
window
3. Choose Center
alignment from the
Vertical alignment list

16. Text Formatting
Font – a collection of letters, punctuation marks, numbers,
and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout
Ways to format your font:
Add color Make bold
Underline Italicize

17. Text Formatting
Bullets and numbering – used to arrange items
in a list with each item beginning with a bullet
or a number

18. Editing
 Editing – the process of updating a word
processing document to:
make changes
correct errors
make it visually appealing

19. Editing Features
 Cut – the word processing feature that
removes text or graphics from the current
location in a document
Copy – the word processing feature that
allows text or graphics to be copied to
another location within a document

20. Editing Features
Paste – the word processing feature that
places text or graphics that have been cut or
copied in a new location within a document
Clipboard – temporary storage location for
text or graphics that have been cut or copied

21. Editing Features
 Spell Check – the word processing feature that
checks selected words in a document for
spelling errors, similar to an electronic
dictionary

22. Editing Features
 Grammar Check – the word processing feature
that checks selected words in a document for
incorrect grammar use

23. Editing Features
 Thesaurus – the word processing feature
that allows you to find synonyms (words
with similar meanings) for words in a
document.

24. Operational Keys
Escape (Esc) – allows you
to exit unwanted menus
and dialog boxes
Tab – used to
indent; moves the
cursor 5 spaces
on a line
Caps Lock –
Locks the
alphabetic keys in
uppercase
Control (Ctrl) – used
with other keys to
execute (carry out)
out commands
Shift – Used to
capitalize alphabetic
keys and type symbol
keys
Alternate (Alt) – used
with other keys to
access commands on
the menu bar
Enter – used to move
the cursor down to the
next line
Delete – deletes
text directly in front
of (to the right of)
the cursor
Arrow keys – move the
cursor in the direction of the
arrow, one character at a
time
End – moves the
cursor to the end of a
line
Page Down – moves
one screen below the
current cursor position
Backspace –
deletes text to the
left of (behind) the
cursor
Insert – allows text
to be inserted
within a line of text
Home – moves the
cursor to the beginning of
a line
Page Up –
moves one
screen above
the current
cursor position
Num Lock –
locks the
numbers of
the numeric
keypad

25. Combine operational keys to
save time!!!
 Control and Page Up – quickly moves you to
the first page of a multi-page document
 Control and Home – quickly takes you to the
first line of a document
 Control and End – quickly takes you to the
last line of a document
 Control and Page Down – moves you to the
next page of a multi-page document

26. Function Keys
 Allow you to quickly access frequently used
functions
 Examples:
 F1 – allows you to access the Help feature
 F7 – allows you to access the Spell Check
feature