MS Word Essentials
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MS Word is a widely used word processing software that allows users to create professional-looking documents easily. It stores documents electronically, making it simple to revise and reuse text. Word's ribbon interface organizes commands into tabs like Home, Insert, and Page Layout. The Home tab contains formatting options while the Insert tab allows adding images, tables, and other items. Word enables customizing page margins, adding headers and footers, formatting text with styles and colors, inserting pictures and graphics, and checking spelling and grammar. Documents can be printed or saved for later use.
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MS Word Essentials
- 1. MICROSOFT ENVIRONMENT Abalos, Windy M. Bonifacio, John Adrian Endaya, Jen Niefer P. Gamit, Vernie P. Villarico, Christian Crim i-5
- 2. MICROSOFT WORD MS Word is an essential software tool in creating a well presented document. Its ease of use has made Word as one of the most widely word processing applications currently on the market It allows you to create attractive and professional looking documents quickly and easily. Word process offers many advantages compared to the traditional typewriter. Because of the information you enter in a word processing, your computer stores documents electronically. It is then easy to revise and reuse text documents.
- 4. The RIBBONS holds on all the information in previous versions of Microsoft Office in a more visual stream line manner through a series of tabs that include an immense variety of program features. HOME TAB is the most used tab, it incorporate all text formatting features such as font and paragraph changes. INSERT TAB allows you to insert a variety of items into a document from pictures, clip art, tables, and headers and footers.
- 5. The PAGE LAYOUT TAB. This tab has commands to adjust page elements such s margins, orientation, inserting columns, page background, and themes. REFERENCE TAB. This tabs has commands to use when creating a table of contents and citation page for a paper. It provides you with many simple solutions to create these typically difficult to produce documents.
- 6. MAILING TAB. This tab allows you to create documents to help when sending out mailings such as printing envelops, labels and processing mail merges. REVIEW TAB. It allows you to create many changes to your document due to spelling and grammar issues. It also holds the track changes features which provides people with the ability to make notes and changes to a document of another person. VIEW TAB. This tab allows you to change the view of your documents to a different tow page document or zoom.
- 9. OPENING OUTLOOK Click the START button. Highlights Programs Highlights Microsoft Office Click on MS Word 2010. You may have a shortcut to Word on your desktop, if so, double click your icon and MS Word will open. If not, follow the steps below:
- 10. CREATE A NEW DOCUMENT Click the FILE TAB and then click NEW. Under AVAILABLE TEMPLATES, click BLANK DOCUMENT. Click create.
- 11. OPENING DOCUMENT Click the File tab, an the click open. In the left pane of the open dialog box, click the drive or the folder that contains the document In the right pane of the Open dialog box, open the folder that contains the document that you want. Double click the document to Open.
- 12. FORMATTING TEXT Highlights the text you would like to modify Click on the drop down arrow of font style and font size and select the changes you would like to make. While text is highlighted, you can also click on the color, bold, italics, or underline commands to modify the text even more. Modifying Fonts
- 13. CHANGE TEXT CASE Highlight the text for which you want to change the case On the Home Tab, in the Font group, click change case. Choose an option from the dropdown list which includes Sentence case, lowercase, UPPERCASE, Capitalize Each Word, and TOGGLE CASe You can change the case of selected text in a document by clicking a single button called Change case on the ribbon.
- 14. ADDING TEXT EFFECTS Select the text you want to add an effect to On the Home tab, in the font group, click the Text Effect Click the effects you want.
- 15. REMOVING THE TEXT EFFECTS Select the text that you want to remove an effect form. On the Home tab, in the Front Group, click Clear Formatting.
- 16. FORMAT PAINTER Select the text or graphic that has the formatting that you want to copy. On the Home Tab, in the clipboard group, single click format painter. Bring your cursor to the text. To stop formatting, press ESC or click the Format Painter command again This allows you to quickly copy the format that you already applied on your document.
- 17. CLEAR FORMATTING Select the text that you want to clear the formatting from. Or press CTRL+A to select everything in the document. On the Home tab, in the Font group, click Clear Formatting. To get rid of all the styles, text effects, and font formatting in your document, do the following:
- 19. ADJUSTING LINE SPACING On the Home Tab, in the Paragraph group, click Line Spacing. Choose your wanted spacing for your documents.
- 20. PAGE ORIENTATION On the Page Layout tab, in the Page setup group, click Orientation. Click portrait or landscape. Change the orientation of your entire document
- 21. USE DIFFERENT ORIENTATIONS IN THE SAME DOCUMENT Highlight the pages or paragraph that you want to change to portrait or landscape orientation.
- 22. GETTING PREDEFINED PAGE MARGINS On the Page Layout tab, in the Page Setup group, click Margins. Click the margin type that you want to apply.
- 23. CREATE CUSTOM PAGE MARGIN SETTINGS On the Page Layout tab, in the Page Setup group, click Margins. At the bottom of the Margins gallery, click Custom Margins. The Page Setup dialog box appears. Enter new values for the margins.
- 24. ADD HEADER OR FOOTER On the insert tab, in the header & footer group, click Header Or Footer. Click the header or the footer you want add on your document and your header or footer area will open. Type text in the header or footer area To return to the body of your document, click close header and footer on the design tab(under header and footer tools)
- 25. REMOVE PAGE NUMBERS, HEADER, AND FOOTER Click on the header, footer or page number command A drop down menu will appear Click remove at the bottom of the menu.
- 26. BULLETED OR NUMBERED LIST Click the area where you would like your list to appear or highlight the text you would like to be in a list Go to home tab, in the paragraph group, click bullets, or numbering A bullet(s) or number(s) will be inserted
- 27. TAB STOPS
- 29. INSERTING SHAPES On the insert tab, in the illustration group, click shapes A drop down menu will appear, click the shape you want Click anywhere in the document, and then drag to place the shape. You can also reformat your selected shape and insert text on it.
- 30. ADD A TEXT BOX
- 31. WORDART
- 32. INSERT CLIP ART
- 33. INSERTING PICTURE Click Insert > Picture. Navigate to the image. Click to select the file, and then click Insert. Insert picture from a file
- 34. INSERTING PICTURE FROM WEB Open the document From the Web page, drag the picture that you want into the Word document
- 35. SIZING GRAPHICS
- 36. ADVANCED FORMATTING TECHNIQUES Go to the page lay out tab, in the page set up group, click columns Click the lay out that you want. Your document will be formatted in columns. CREATE COLUMNS
- 37. SMART ART GRAPHIC On the insert tab, in the illustrations group, click smart art In the choose a smart art graphic dialog box, click the type of lay out that you want Enter your text.
- 38. INSERTING A TABLE Click where you want to insert a table. On the insert tab, in tables group. Click table Click and hold your mouse then drag to select the number of your row and column.
- 39. FINALIZING DOCUMENT Put your cursor over the misspelled word and right click. A drop box will appear with correct spellings of the word. Highlight and left click the word you want to replace the incorrect word with.
- 40. SPELLING AND GRAMMAR Click on the Review Tab. Click on the Spelling and Grammar Command. It will automatically appear once you click it. You can correct any spelling or grammar issue with the box.
- 41. PRINT PREVIEW Click the File tab and click Print. To go back to your document, click the File A preview of your document automatically appears.
- 42. PRINT The Print tab is the place to go to make sure you are printing what you want. Click the File Tab. Click the print command to print a document. Click the Print button to print your document.
- 43. SAVING DOCUMENT To save your document, click the icon Save (for new created document) and go to the folder you want to save your document then click SAVE. To save a already created document (those document you just edited and you want to save it as a new file) Click Save us button on the File Tab and go to the folder you want to save your file and click Save.
- 44. END
Editor's Notes
- For more choices, point to outline, Shadow, Reflection, or glow, and then click the effects that you want to add.
- Double click the Format Painter button if you want to change the format of multiple selections in your document.
- The clear formatting command will not remove highlighting from your text. To clear highlighting, select the highlighted text, and then click the arrow next to Text Highlight Color and click ‘No Color’.
- If your document contains multiple sections, the new margin type will only be applied to the current section. If your document contains multiple sections and you have multiple sections selected, the new margin type will be applied to each section you have selected.
- Note : To change the default margins, click Margins after you select a new margin, and then click Custom Margins. In the Page Setup dialog box, click the Set As Default button. The new default settings are saved in the template on which the document is based. Each new document based on that template automatically uses the new margin settings. To change the margins for part of a document, select the text, and then set the margins that you want by entering the new margins in the Page Setup dialog box. In the Apply to box, click Selected text. Microsoft Word automatically inserts section breaks before and after the text that has the new margin settings. If your document is already divided into sections, you can click in a section or select multiple sections and then change the margins. Most printers require a minimum width for margin settings, because they can't print all the way to the edge of the page. If you try to set margins that are too narrow, Microsoft Word displays the message One or more margins are set outside the printable area of the page. To prevent text from being cut off, click Fix to automatically increase the margin width. If you ignore the message and try to print the document as it is, Word displays another message asking whether you want to continue. The minimum margin settings depend on your printer, printer driver, and paper size. To learn about the minimum margin settings, check your printer manual.
- A Left Tab stop sets the start position of text that will then run to the right as you type. A Center Tab stop sets the position of the middle of the text. The text centers on this position as you type. A Right Tab stop sets the right end of the text. As you type, the text moves to the left. A Decimal Tab stop aligns numbers around a decimal point. Independent of the number of digits, the decimal point will be in the same position. (You can align numbers around a decimal character only; you cannot use the decimal tab to align numbers around a different character, such as a hyphen or an ampersand symbol.) A Bar Tab stop doesn't position text. It inserts a vertical bar at the tab position.
- Note To add multiple pictures, press and hold CTRL while you click the pictures, and then click Insert.