This document chapter discusses how to reuse and modify existing presentation content, including adding media elements like pictures, video, audio, and formatting text. It provides instructions on coloring and applying effects to pictures, inserting and trimming video and audio clips, formatting text, and finding and replacing text. The objectives are to learn how to work with various media elements, modify existing content, and use tools to check spelling and print handouts.

1. Microsoft
PowerPoint 2010
Chapter 3
Reusing a Presentation
and Adding Media

2. Objectives
• Color a picture
• Add an artistic effect to a picture
• Delete and move placeholders
• Align paragraph text
• Copy a slide element from one slide to another
Reusing a Presentation and Adding Media 2

3. Objectives
• Ungroup, change the color, and regroup a clip
• Insert and edit a video clip
• Insert audio
• Control audio and video clips
• Check for spelling errors
• Print a presentation as a handout
Reusing a Presentation and Adding Media 3

4. Project – Presentation with
Video, Audio, and Pictures with Effects
Reusing a Presentation and Adding Media 4

5. General Project Guidelines
• Use the color wheel to determine color choices
• Vary paragraph alignment
• Use multimedia selectively
• Use handouts to organize your speech
• Evaluate your presentation
Reusing a Presentation and Adding Media 5

6. Coloring a Picture
• With the picture selected, click the Color button
on the Picture Tools Format tab to display the
Color gallery
• Point to the desired color to display a live preview
of the adjustment on the picture
• Click the desired color to apply this correction
Reusing a Presentation and Adding Media 6

7. Coloring a Picture
Reusing a Presentation and Adding Media 7

8. Adding an Artistic Effect to a Picture
• With the picture selected, click the Artistic Effects
button on the Picture Tools Format tab to display
the Artistic Effects gallery
• Point to the desired artistic effect to display a live
preview of the adjustment
• Click the desired artistic effect to apply the
correction
Reusing a Presentation and Adding Media 8

9. Adding an Artistic Effect to a Picture
Reusing a Presentation and Adding Media 9

10. Changing the Stacking Order
• With the object selected, click the Send Backward
button arrow on the Picture Tools Format tab to
display the Send Backward menu
• Click Send to Back to move the object underneath
all slide objects
Reusing a Presentation and Adding Media 10

11. Resizing a Placeholder
• Click the border of the placeholder to select it.
Point to one of the sizing handles so that the
mouse pointer changes to a two-headed arrow
• Drag the sizing handle until the placeholder is the
desired size
Reusing a Presentation and Adding Media 11

12. Moving a Placeholder
• With the placeholder selected, point to an area of the
border between two sizing handles so that the mouse
pointer changes to a four-headed arrow
• Drag the placeholder to the desired location
• Click to set the placeholder in its new location
Reusing a Presentation and Adding Media 12

13. Aligning Paragraph Text
• Click somewhere in the paragraph to align to
position the insertion point in the paragraph to be
formatted
• Click the desired alignment button on the Home
tab in the Paragraph group to align the paragraph
Reusing a Presentation and Adding Media 13

14. Deleting a Slide
• Right-click the slide to delete in the Slides tab to
display the shortcut menu
• Click Delete Slide to delete the slide from the
presentation
Reusing a Presentation and Adding Media 14

15. Changing Views
• Click the desired view button in the lower right of
the PowerPoint window to change the view of the
presentation
Reusing a Presentation and Adding Media 15

16. Copying a Clip from One Slide to Another
• Click the desired clip to select it, and then click
the Copy button on the Home tab
• Display the slide to paste the clip, and then click
the Paste button on the Home tab to insert the
clip
Reusing a Presentation and Adding Media 16

17. Zooming a Slide
• Drag the Zoom slider to change the zoom level
Reusing a Presentation and Adding Media 17

18. Ungrouping a Clip
• With the clip selected, click Format on the Ribbon
to display the Picture Tools Format tab
• Click the Group button on the Picture Tools
Format tab to display the Group menu
• Click Ungroup on the Group menu
Reusing a Presentation and Adding Media 18

19. Ungrouping a Clip
Reusing a Presentation and Adding Media 19

20. Changing the Color of a Clip Object
• Click outside the clip area to display the clip
without the sizing handles around the objects
• Click the desired object in the clip
• Click the Shape Fill button arrow on the Drawing
Tools Format tab to display the Shape Fill gallery
• Point to the desired color to display a live preview
of the color
• Click the color to change the object’s color
Reusing a Presentation and Adding Media 20

21. Changing the Color of a Clip Object
Reusing a Presentation and Adding Media 21

22. Deleting a Clip Object
• Click the desired object in the clip
• Press the DELETE key to delete the object
Reusing a Presentation and Adding Media 22

23. Regrouping Objects
• With the clip selected, click the Drawing Tools
Format tab and then click the Group button to
display the Group menu
• Click Regroup to combine all the objects
Reusing a Presentation and Adding Media 23

24. Inserting a Video File
• Click the Insert Video button on the Insert tab to
display the Insert Video dialog box
• Navigate to the video location, and then click the
desired video to select the file
• Click the Insert button to insert the movie clip
Reusing a Presentation and Adding Media 24

25. Inserting a Video File
Reusing a Presentation and Adding Media 25

26. Trimming a Video File
• Click Playback on the Ribbon to display the Video
Tools Playback tab. Click the Trim Video button to
display the Trim Video dialog box
• Point to the start point, which is indicated by the
green marker on the left side, so that the mouse
pointer changes to a two-headed arrow
• Drag the green marker to the desired start time
• Drag the red marker to the desired end time
• Click the OK button
Reusing a Presentation and Adding Media 26

27. Trimming a Video File
Reusing a Presentation and Adding Media 27

28. Adding Video Options
• If necessary, click Playback on the Ribbon to
display the Video Tools Playback tab. Click the
Start box to view the Start menu
• Click the desired option
• If desired, click the Play Full Screen check box
• Click the Volume button and click the desired
volume
Reusing a Presentation and Adding Media 28

29. Inserting an Audio File
• Click Insert on the Ribbon to display the Insert tab
and then click the Insert Audio button arrow to
display the Insert Audio menu
• Click Clip Art Audio in the Insert Audio menu to open
the Clip Art task pane
• Click the ‘Results should be’ box arrow and then click
the ‘All media types’ check box to remove the check
mark from each of the four types of media files
• Click the Audio check box to place a check mark in it
Reusing a Presentation and Adding Media 29

30. Inserting an Audio File
• Type the desired search text in the Search for text
box, and then click the Go button
• Point to the desired clip to display the properties of
the file
• Right-click the clip to select the clip and to display the
Edit menu
• Click Preview/ Properties to display the
Preview/Properties dialog box and to hear the clip
• Click the Close button to close the dialog box
• Click the desired clip in the results list to insert the
file
Reusing a Presentation and Adding Media 30

31. Inserting an Audio File
Reusing a Presentation and Adding Media 31

32. Adding Audio Options
• With the audio clip selected, click Playback on the
Ribbon to display the Audio Tools Playback tab.
Click the Start box to display the Start box menu
• Click the desired option in the Start menu
• If desired, click the Loop until Stopped check box
to place a check mark in it
• If desired, click the Hide During Show check box to
place a check mark in it
Reusing a Presentation and Adding Media 32

33. Adding Audio Options
Reusing a Presentation and Adding Media 33

34. Adding a Video Style
• With the video selected, click Format on the
Ribbon to display the Video Tools Format tab
• Click the More button in the Video Styles gallery
to expand the gallery
• Point to the desired style to display a live preview
of that style applied to the video on the slide
• Click the desired style to apply the style to the
selected video
Reusing a Presentation and Adding Media 34

35. Adding a Video Style
Reusing a Presentation and Adding Media 35

36. Resizing a Video
• With the video clip selected, drag a sizing handle
until the video is the desired size
Reusing a Presentation and Adding Media 36

37. Inserting a Movie Clip
• Click the Picture button on the Insert tab to
display the Insert Picture dialog box
• Navigate to the desired movie clip to insert, and
then click the file to select it
• Click the Insert button to insert the movie clip into
the slide
Reusing a Presentation and Adding Media 37

38. Inserting a Movie Clip
Reusing a Presentation and Adding Media 38

39. Finding and Replacing Text
• Click the Replace button on the Home tab to display
the Replace dialog box
• Type the text to find in the Find what text box
• Press the TAB key, and then type the desired text to
replace with in the Replace with text box
• Click the Replace all button to instruct PowerPoint to
replace all occurrences of the Find what word(s) with
the Replace with word(s)
• Click the OK button
• Click the Close button
Reusing a Presentation and Adding Media 39

40. Finding and Replacing Text
Reusing a Presentation and Adding Media 40

41. Finding and Inserting a Synonym
• Right-click the word for which you are searching a
synonym
• Point to Synonyms on the shortcut menu to
display a list of synonyms for this word
• Click the Synonym you want on the Synonyms
submenu to replace the existing word
Reusing a Presentation and Adding Media 41

42. Finding and Inserting a Synonym
Reusing a Presentation and Adding Media 42

43. Adding Notes
• Click the Notes pane, and then type the desired
text
Reusing a Presentation and Adding Media 43

44. Checking Spelling
• Click Review on the Ribbon to display the Review
tab
• Click the Spelling button to start the spelling
checker and display the Spelling dialog box
• Click the desired action for each misspelled word
located
• When finished, click the OK button
Reusing a Presentation and Adding Media 44

45. Checking Spelling
Reusing a Presentation and Adding Media 45

46. Inserting a Slide Number
• Display the Insert tab and then click the Insert
Slide Number to display the Header and Footer
dialog box
• Click the Slide number check box to place a check
mark in it
• If desired, click the ‘Don’t show on title slide’
check box to place a check mark in it
• Click the Apply to All button to close the dialog
box and insert the slide number
Reusing a Presentation and Adding Media 46

47. Inserting a Slide Number
Reusing a Presentation and Adding Media 47

48. Previewing and Printing a Handout
• Click File on the Ribbon to open the Backstage view
and then click the Print tab
• Click Full Page Slides in the Settings area to display
the Full Page Slides gallery
• Click the desired setting in the Handouts area to
select this option and display a preview of the
handout
• Click the Print button in the Print gallery to print the
handout
• When the printer stops, retrieve the printed handout
Reusing a Presentation and Adding Media 48

49. Previewing and Printing a Handout
Reusing a Presentation and Adding Media 49

50. Printing Speaker Notes
• Click the Print tab in the Backstage view and then
click 2 Slides in the Settings area to display the
gallery
• Click Notes Pages in the Print Layout area to select
this option and display a preview of the current
page
• Click the Print button in the Print gallery to print
the notes
• When the printer stops, retrieve the printed pages
Reusing a Presentation and Adding Media 50

51. Printing Speaker Notes
Reusing a Presentation and Adding Media 51

52. Chapter Summary
• Color a picture
• Add an artistic effect to a picture
• Delete and move placeholders
• Align paragraph text
• Copy a slide element from one slide to another
Reusing a Presentation and Adding Media 52

53. Chapter Summary
• Ungroup, change the color, and regroup a clip
• Insert and edit a video clip
• Insert audio
• Control audio and video clips
• Check for spelling errors
• Print a presentation as a handout
Reusing a Presentation and Adding Media 53

54. Microsoft
PowerPoint 2010
Chapter 3 Complete