The document describes how to clear quantity differences between goods receipts and invoices for a purchase order using transaction code MR11 in SAP. Quantity differences result in a balance on the GR/IR clearing account. Using MR11, the user selects a purchase order, posts the difference, and an accounting document is generated. The accounting document can be displayed to view the original materials management document.

1. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
MR11 -
Functionality
Quantity differences between goods receipt and invoice receipt for a purchase order result
in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further
goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further
invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
Scenario
Performed clearing for differences for a particular PO
Requirements
None
Menu Path Logistics → Materials Management → Logistics Invoice
Verification → GR/IR Account Maintenance → MR11 -
Maintain GR/IR Clearing Account
Transaction Code MR11
1. Double click on MR11 - Maintain GR/IR Clearing Account
SAPTOPJOBS Page 1 of 12

2. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Maintain GR / IR Clearing Account
2. Update the following fields:
Field Name Field Description Values
Company Code An organizational unit within
financial accounting
Enter value in Company Code
Example: 5200
Posting Date Date which is used when
entering the document
Enter value in Posting Date
Example: 14.07.2002
3. Click Execute button to perform clearing. The system will display a list of
documents that can be cleared:
SAPTOPJOBS Page 2 of 12

3. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Maintain GR/IR Clearing Account
4. You can select the item you want to clear: click on the check box, e.g. 4500000023
Button .
5. To view the related Purchase Order, click Purchase Order Button .
SAPTOPJOBS Page 3 of 12

4. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Standard PO 4500000023 Created by ……
6. Click Back Button .
7. To post the differences, click the Post Button .
SAPTOPJOBS Page 4 of 12

5. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Maintain GR/IR Clearing Account
8. The system has posted the differences. To display posted accounting document,
follow the menu path (or transaction FB03 – Document Display):
SAPTOPJOBS Page 5 of 12

6. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
SAP Easy Access
SAPTOPJOBS Page 6 of 12

7. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Display Document: Initial Screen
9. Update the following fields:
Field Name Field Description Values
Company Code An organizational unit within
financial accounting
Example: 5200
Fiscal year Description of the Fiscal year. Example: 2002
Entry date Date the document was entered
into the system
Example: 14.07.02
10. To Generate a list of all accounting documents Click List Button .
SAPTOPJOBS Page 7 of 12

8. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Document List
11. Click on the required document, e.g. 480000003.
SAPTOPJOBS Page 8 of 12

9. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Display Document: Overview (Accounting document)
12. To view the original Document (MM document) Select EnvironmentOriginal
document.
SAPTOPJOBS Page 9 of 12

10. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Display/Cancel Account Maintenance Document
13. Click Back Button .
SAPTOPJOBS Page 10 of 12

11. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Display Document: Overview
SAPTOPJOBS Page 11 of 12

12. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
14. Click Back .
15. Click Back .
SAPTOPJOBS Page 12 of 12