This document provides instructions for displaying and changing line items in a general ledger account using transaction code FBL3N in SAP. Users can view open items, cleared items, or items within a specified date range for a selected company code and general ledger account. Line item details can be double-clicked to view and allow changes to fields like the description. Changes are saved and a confirmation message is displayed.

1. GENERAL LEDGER
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FBL3N - FBL3N - Account Line Item Analysis
Functionality
You can display & change documents posted to a particular account provided that:
a) This G/L accounts is managed with line item display
b) The account master is not defined as a Reconciliation account.
This document covers G/L Account Line Item Display. This report allows you to:
a) Display and change line items,
b) Print a report or export it in MS Office document formats (Excel or Word).
Scenario
You want to check and print account line items.
Requirements
Defined GL Master record(s). Posted documents.
Menu Path Accounting → Financial Accounting → General Ledger →
Account → FBL3N - Display/Change Line Items
Transaction Code FBL3N
1. Double click on FBL3N - Display/Change Line Items
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2. GENERAL LEDGER
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G/L Account Line Item Display
2. Update the following fields:
Field Name Field Description Values
G/L account Code identifying a General
Ledger account
Example: 219917
Company code Code identifying a separate
legal entity for which a separate
set of accounts is maintained
for external reporting purposes
Example: 1200
This screen requires additional explanation. You can display the following
types line items:
a) only open items (at particular date),
b) only cleared items,
c) items posted at a key date or within a specified period of time.
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3. GENERAL LEDGER
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You can also ask the system to display noted items or parked documents, and you can also select the
screen layout you prefer – just click on the relevant radio button.
The SAP system during operation clearing always creates and stores a special clearing
document (including a clearing date). That’s why it is possible to display open line items
within a specified period of time even if they’re cleared at present.
3. To confirm your entries, click Enter .
4. Click Execute to display a report, according to entered criteria:
G/L Account Line Item Display
Tip: You can export your report to MS Excel or MS Word. Select from menu path
List -> Export -> Spreadsheet or Local file. The system will automatically open a
requested MS Office application or create a file in required format.
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4. GENERAL LEDGER
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5. You can display document details you want to check. Simply double-click on the
document number (e.g. 10001013):
Display Document: Line Item 002
6. Some fields in this document can be changed. To do so, click Display - Change
Button . Fields that can be changed are highlighted in red:
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Change Document: Line Item 002
7. To change line item description update the following field:
Field Name Description Values
Text Additional Line item description Example: TEST GL ACCOUNT
ANALYSIS 2 - change
8. To save your changes, Click Save Button. .
9. The message bar displays “Changes have been saved”.
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6. GENERAL LEDGER
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Change Document: Line Item 002
7. To change line item description update the following field:
Field Name Description Values
Text Additional Line item description Example: TEST GL ACCOUNT
ANALYSIS 2 - change
8. To save your changes, Click Save Button. .
9. The message bar displays “Changes have been saved”.
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