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Functional Specification Document
Version History
Version Date Change
Request No
Change Request
Description
Author
ECC 6.0 01.10.2012 NA NA Chinna Hussain
Saheb.D
Created By Purandhar Reddy Version V.0 Page 1
FUNCTIONAL SPECIFICATIONS DOCUMENT
Section I: Introduction (Provide details of the system and the requestor)
ITserviceDesk
Incident No
Module: FI Date: 01.10.2012
Requested by: Chinna Hussain Saheb.D Tel no:
E-Mail id China.dudeukula@kpitcummi
ns.com
User Location: Faridabad
Title: PAYMENT ADVICE NOTE
Short description: PAYMENT ADVICE NOTE
Program /Solution
type:
Report Dialog Program Business Process  Data File 
BDC
User Exit  Field Exit  SAP Script Query
Priority: High Medium Low
Volume of data: NA Date available from: NA
Locations Impacted Faridabad
Frequency
(Mainly for Reports)
Payment Advice Note will be generated when client make
payment to vendor.
Mode of Run Batch job  Online
Is there an
alternative in the
standard system?
Yes  No
Description of
alternative:
Reasons why
alternative is not
acceptable:
Performance problems  Complexity
Others: Pls Specify:Format is required as per client
specific
Functional Specification Document
Section II: Detailed Solution Description
Function
al
Descripti
on
When client make payment to vendor this payment advice note should be
generated of payment summary with vendor details.
Also required Vendor Vs.Customer clear adjestment while making payment to
vendor.
In SAP we follow two methods for making payment to vendor 01. Manual
Payment 2 Automatic Payment
The Input details as follows for both methods.
1. Manual Payment Method
Company code:____________
Fiscal Year :____________
Clearing Document:__________
Vendor Code:_______________
Clearing Date:_________________
2. Automatic Payment Method
Paying Company Code:___________
Fiscal Year:_____________________
Run Date:______________________
Identification:___________________
1) Get the following fieds from
BSID,BSIK,BSAK,BSAD,WITH_ITEM,PAYR,REGUH, LFA1.
Report Fromate:
Payment Advice
Format.docx
Section II: Data Requirements for Program types
Created By Purandhar Reddy Version V.0 Page 2
Functional Specification Document
Program Type: -Report
Tables & Fields :
TABLE FIELD Description
BSAK BUKRS Company Code
BSAK LIFNR Vendor Account
BSAK AUGDT Clearing Date
BSAK AUGBL Document Number
BSAK ZUONR Assignment
BSAK GJAHR Fiscal Year
BSAK BELNR Document Number
BSAK BUZEI Number of Line Item Acc.Do
BSAK BUDAT Posting Date
BSAK BLDAT Document Date
BSAK WAERS Currency Key
BSAK XBLNR Reference Doc. Number
BSAK BLART
BSAK SHKZG Debit/Credit Indicator
BSAK WRBTR Amount Document Currency
BSAK REBZG Number of the Invoice
BSAK REBZJ Fiscal Year of the Relevant Invoice (for
Credit Memo)
BSAK REBZZ Line Item in the Relevant Invoice
BSAK XZAHL Indicator: Is Posting Key Used in a Pay
ment Transaction
BSAK XREF3 Reference Key for Line Item
BSAK BUPLA Business Place
BSAK AUGGJ Fiscal Year of Clearing Document
BSAD FIELD Description
BSAD BUKRS Company Code
BSAD KUNNR Customer Account
BSAD AUGDT Clearing Date
BSAD AUGBL Document Number
BSAD ZUONR Assignment
BSAD GJAHR Fiscal Year
BSAD BELNR Document Number
BSAD BUZEI Number of Line Item Acc.Do
BSAD BUDAT Posting Date
BSAD BLDAT Document Date
BSAD WAERS Currency Key
BSAD XBLNR Reference Doc. Number
BSAD BLART
BSAD SHKZG Debit/Credit Indicator
BSAD WRBTR Amount Document Currency
BSAD REBZG Number of the Invoice
BSAD REBZJ Fiscal Year of the Relevant Invoice (for
Credit Memo)
BSAD REBZZ Line Item in the Relevant Invoice
BSAD XZAHL Indicator: Is Posting Key Used in a Pay
ment Transaction
BSAD XREF3 Reference Key for Line Item
BSAD BUPLA Business Place
BSAD AUGGJ Fiscal Year of Clearing Document
BSIK BUKRS Company Code
BSIK LIFNR Vendor Account
Created By Purandhar Reddy Version V.0 Page 3
Functional Specification Document
BSIK AUGDT Clearing Date
BSIK AUGBL Document Number
BSIK ZUONR Assignment
BSIK GJAHR Fiscal Year
BSIK BELNR Document Number
BSIK BUZEI Number of Line Item Acc.Do
BSIK BUDAT Posting Date
BSIK BLDAT Document Date
BSIK WAERS Currency Key
BSIK XBLNR Reference Doc. Number
BSIK BLART
BSIK SHKZG Debit/Credit Indicator
BSIK WRBTR Amount Document Currency
BSIK REBZG Number of the Invoice
BSIK REBZJ Fiscal Year of the Relevant Invoice (for
Credit Memo)
BSIK REBZZ Line Item in the Relevant Invoice
BSIK XZAHL Indicator: Is Posting Key Used in a Pay
ment Transaction
BSIK XREF3 Reference Key for Line Item
BSIK BUPLA Business Place
BSIK AUGGJ Fiscal Year of Clearing Document
BSID FIELD Description
BSID BUKRS Company Code
BSID KUNNR Customer Account
BSID AUGDT Clearing Date
BSID AUGBL Document Number
BSID ZUONR Assignment
BSID GJAHR Fiscal Year
BSID BELNR Document Number
BSID BUZEI Number of Line Item Acc.Do
BSID BUDAT Posting Date
BSID BLDAT Document Date
BSID WAERS Currency Key
BSID XBLNR Reference Doc. Number
BSID BLART
BSID SHKZG Debit/Credit Indicator
BSID WRBTR Amount Document Currency
BSID REBZG Number of the Invoice
BSID REBZJ Fiscal Year of the Relevant Invoice (for
Credit Memo)
BSID REBZZ Line Item in the Relevant Invoice
BSID XZAHL Indicator: Is Posting Key Used in a Pay
ment Transaction
BSID XREF3 Reference Key for Line Item
BSID BUPLA Business Place
BSID AUGGJ Fiscal Year of Clearing Document
PAYR ZBURK Paying Company Code
PAYR HBKID Short key for a House Bank
PAYR RZAWE Payment Method
PAYR CHECT Check Number
PAYR LIFNR Account Number of Vendor
PAYR VBLNR Document Number of Payment
Number
PAYR GJAHR Fiscal Year
PAYR ZALDT
PAYR WAERT Currency Key
PAYR RWBTR Amount Paid in the Payment Currency
Created By Purandhar Reddy Version V.0 Page 4
Functional Specification Document
REGUH LAUFD Run Date
REGUH LAUFI Identificaion
REGUH ZBURK Paying Company Code
REGUH LIFNR Vendor Account
REGUH VBLNR Document Number of Payment
Document
REGUH WAERS Currency Key
REGUH RZAWE Payment Method for this Payment
REGUH HBKID Short Key for a House Bank
REGUH RWBTR Amount Paid in the Payment Currency
WITH_ITEM BUKRS Company Code
WITH_ITEM BELNR Accounting Document Number
WITH_ITEM GJAHR Fiscal Year
WITH_ITEM BUZEI Number of Line Item within Accounting
Doc.
WITH_ITEM WT_QBSHB Withholding Tax Amount
LFA1 LIFNR Vendor Account
LFA1 ADRNR Address No.
Created By Purandhar Reddy Version V.0 Page 5
Functional Specification Document
Created By Purandhar Reddy Version V.0 Page 6
Functional Specification Document
Created By Purandhar Reddy Version V.0 Page 6

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Fi payment advice functional spec.

  • 1. Functional Specification Document Version History Version Date Change Request No Change Request Description Author ECC 6.0 01.10.2012 NA NA Chinna Hussain Saheb.D Created By Purandhar Reddy Version V.0 Page 1 FUNCTIONAL SPECIFICATIONS DOCUMENT Section I: Introduction (Provide details of the system and the requestor) ITserviceDesk Incident No Module: FI Date: 01.10.2012 Requested by: Chinna Hussain Saheb.D Tel no: E-Mail id China.dudeukula@kpitcummi ns.com User Location: Faridabad Title: PAYMENT ADVICE NOTE Short description: PAYMENT ADVICE NOTE Program /Solution type: Report Dialog Program Business Process  Data File  BDC User Exit  Field Exit  SAP Script Query Priority: High Medium Low Volume of data: NA Date available from: NA Locations Impacted Faridabad Frequency (Mainly for Reports) Payment Advice Note will be generated when client make payment to vendor. Mode of Run Batch job  Online Is there an alternative in the standard system? Yes  No Description of alternative: Reasons why alternative is not acceptable: Performance problems  Complexity Others: Pls Specify:Format is required as per client specific
  • 2. Functional Specification Document Section II: Detailed Solution Description Function al Descripti on When client make payment to vendor this payment advice note should be generated of payment summary with vendor details. Also required Vendor Vs.Customer clear adjestment while making payment to vendor. In SAP we follow two methods for making payment to vendor 01. Manual Payment 2 Automatic Payment The Input details as follows for both methods. 1. Manual Payment Method Company code:____________ Fiscal Year :____________ Clearing Document:__________ Vendor Code:_______________ Clearing Date:_________________ 2. Automatic Payment Method Paying Company Code:___________ Fiscal Year:_____________________ Run Date:______________________ Identification:___________________ 1) Get the following fieds from BSID,BSIK,BSAK,BSAD,WITH_ITEM,PAYR,REGUH, LFA1. Report Fromate: Payment Advice Format.docx Section II: Data Requirements for Program types Created By Purandhar Reddy Version V.0 Page 2
  • 3. Functional Specification Document Program Type: -Report Tables & Fields : TABLE FIELD Description BSAK BUKRS Company Code BSAK LIFNR Vendor Account BSAK AUGDT Clearing Date BSAK AUGBL Document Number BSAK ZUONR Assignment BSAK GJAHR Fiscal Year BSAK BELNR Document Number BSAK BUZEI Number of Line Item Acc.Do BSAK BUDAT Posting Date BSAK BLDAT Document Date BSAK WAERS Currency Key BSAK XBLNR Reference Doc. Number BSAK BLART BSAK SHKZG Debit/Credit Indicator BSAK WRBTR Amount Document Currency BSAK REBZG Number of the Invoice BSAK REBZJ Fiscal Year of the Relevant Invoice (for Credit Memo) BSAK REBZZ Line Item in the Relevant Invoice BSAK XZAHL Indicator: Is Posting Key Used in a Pay ment Transaction BSAK XREF3 Reference Key for Line Item BSAK BUPLA Business Place BSAK AUGGJ Fiscal Year of Clearing Document BSAD FIELD Description BSAD BUKRS Company Code BSAD KUNNR Customer Account BSAD AUGDT Clearing Date BSAD AUGBL Document Number BSAD ZUONR Assignment BSAD GJAHR Fiscal Year BSAD BELNR Document Number BSAD BUZEI Number of Line Item Acc.Do BSAD BUDAT Posting Date BSAD BLDAT Document Date BSAD WAERS Currency Key BSAD XBLNR Reference Doc. Number BSAD BLART BSAD SHKZG Debit/Credit Indicator BSAD WRBTR Amount Document Currency BSAD REBZG Number of the Invoice BSAD REBZJ Fiscal Year of the Relevant Invoice (for Credit Memo) BSAD REBZZ Line Item in the Relevant Invoice BSAD XZAHL Indicator: Is Posting Key Used in a Pay ment Transaction BSAD XREF3 Reference Key for Line Item BSAD BUPLA Business Place BSAD AUGGJ Fiscal Year of Clearing Document BSIK BUKRS Company Code BSIK LIFNR Vendor Account Created By Purandhar Reddy Version V.0 Page 3
  • 4. Functional Specification Document BSIK AUGDT Clearing Date BSIK AUGBL Document Number BSIK ZUONR Assignment BSIK GJAHR Fiscal Year BSIK BELNR Document Number BSIK BUZEI Number of Line Item Acc.Do BSIK BUDAT Posting Date BSIK BLDAT Document Date BSIK WAERS Currency Key BSIK XBLNR Reference Doc. Number BSIK BLART BSIK SHKZG Debit/Credit Indicator BSIK WRBTR Amount Document Currency BSIK REBZG Number of the Invoice BSIK REBZJ Fiscal Year of the Relevant Invoice (for Credit Memo) BSIK REBZZ Line Item in the Relevant Invoice BSIK XZAHL Indicator: Is Posting Key Used in a Pay ment Transaction BSIK XREF3 Reference Key for Line Item BSIK BUPLA Business Place BSIK AUGGJ Fiscal Year of Clearing Document BSID FIELD Description BSID BUKRS Company Code BSID KUNNR Customer Account BSID AUGDT Clearing Date BSID AUGBL Document Number BSID ZUONR Assignment BSID GJAHR Fiscal Year BSID BELNR Document Number BSID BUZEI Number of Line Item Acc.Do BSID BUDAT Posting Date BSID BLDAT Document Date BSID WAERS Currency Key BSID XBLNR Reference Doc. Number BSID BLART BSID SHKZG Debit/Credit Indicator BSID WRBTR Amount Document Currency BSID REBZG Number of the Invoice BSID REBZJ Fiscal Year of the Relevant Invoice (for Credit Memo) BSID REBZZ Line Item in the Relevant Invoice BSID XZAHL Indicator: Is Posting Key Used in a Pay ment Transaction BSID XREF3 Reference Key for Line Item BSID BUPLA Business Place BSID AUGGJ Fiscal Year of Clearing Document PAYR ZBURK Paying Company Code PAYR HBKID Short key for a House Bank PAYR RZAWE Payment Method PAYR CHECT Check Number PAYR LIFNR Account Number of Vendor PAYR VBLNR Document Number of Payment Number PAYR GJAHR Fiscal Year PAYR ZALDT PAYR WAERT Currency Key PAYR RWBTR Amount Paid in the Payment Currency Created By Purandhar Reddy Version V.0 Page 4
  • 5. Functional Specification Document REGUH LAUFD Run Date REGUH LAUFI Identificaion REGUH ZBURK Paying Company Code REGUH LIFNR Vendor Account REGUH VBLNR Document Number of Payment Document REGUH WAERS Currency Key REGUH RZAWE Payment Method for this Payment REGUH HBKID Short Key for a House Bank REGUH RWBTR Amount Paid in the Payment Currency WITH_ITEM BUKRS Company Code WITH_ITEM BELNR Accounting Document Number WITH_ITEM GJAHR Fiscal Year WITH_ITEM BUZEI Number of Line Item within Accounting Doc. WITH_ITEM WT_QBSHB Withholding Tax Amount LFA1 LIFNR Vendor Account LFA1 ADRNR Address No. Created By Purandhar Reddy Version V.0 Page 5
  • 6. Functional Specification Document Created By Purandhar Reddy Version V.0 Page 6
  • 7. Functional Specification Document Created By Purandhar Reddy Version V.0 Page 6