posting with reference document

1. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
FBR2 -
Functionality
This function allows you to post a new accounting document using a previously posted FI
document as a reference. You can use this option to speed up data entry.
Scenario
You post frequently similar GL documents: the amounts are different, but GL accounts are
the same. You want to use one of the previously entered documents as a reference.
Requirements
Previously posted GL document or sample document.
Menu Path Accounting → Financial Accounting → General Ledger →
Document Entry → FB50 - Enter G/L Account Document
Transaction Code FBR2
1. Double click on FB50 - Enter G/L Account Document
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2. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Enter G/L account document: Company code 5200
2. Update the following fields:
Field Name Field Description Values
Doc. date Document date Example: 300702
Currncy Posting currency Example: USD
Posting date Date that the business
transaction occurred
Example: 300702
3. Select from the menu path: Goto -> Post with Reference.
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3. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Post Document: Header Data
4. Update the following fields:
Field Name Field Description Values
Document number This is the document number
you want to use as a reference
Example: 10001386
Company code Code identifying a separate
legal entity for which a separate
set of accounts is maintained
for external reporting purposes
Example: 5200
Fiscal year Fiscal year number Example: 2002
5. Click Do not propose amounts
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4. GENERAL LEDGER
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COST CENTER ACCOUNTING
6. Click Copy texts .
7. Click Enter Button to confirm your entries.
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5. GENERAL LEDGER
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COST CENTER ACCOUNTING
Post Document: Header Data
8. Click Enter Button to confirm your entries.
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6. GENERAL LEDGER
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COST CENTER ACCOUNTING
Post Document: Header Data
9. Update the following fields:
Field Name Field Description Values
Amount Amount of the first line item Example: 350
10. Click Enter Button to confirm your entries.
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7. GENERAL LEDGER
END USER TRAINING DOCUMENTS
COST CENTER ACCOUNTING
Post Document: Add G/L account item
11. Update the following fields:
Field Name Field Description Values
Amount Amount of the second line item Example: *
12. Click Enter Button to confirm your entries. The system will display a document
overview:
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8. GENERAL LEDGER
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Post Document: Display Overview
13. You can now save the document or park it. Click Save Button .
14. The message bar displays “Document XXXXXX 5200 was posted”.
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