This document provides instructions for resetting cleared items in SAP. It describes how to use transaction code FBRA to reset a previously posted clearing document. The user must provide the clearing document number, company code, and fiscal year. Once the fields are populated, the user can view account and item details before clicking "Save" to reverse the clearing document. For clearings connected to an accounting document, the user can also choose to reverse the associated document by selecting the "Resetting and reverse" button.

1. GENERAL LEDGER
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FBRA -
Functionality
The document that contains cleared items cannot be reversed directly. You need to first
reset cleared items. During clearing open items the system always creates a clearing
document. This document contains the information about cleared items, clearing date etc.
Scenario
A few documents have been cleared against each other. Before they can be re-cleared to
the correct documents, they must be reset from the clearing of wrong documents.
Requirements
A previously posted clearing document.
Menu Path Accounting → Financial Accounting → General Ledger →
Document → FBRA - Reset Cleared Items
Transaction Code FBRA
1. Double click on FBRA - Reset Cleared Items
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2. GENERAL LEDGER
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Reset Cleared Items
2. Update the following fields:
Field Name Field Description Values
Clearing document Number of the document to be
reset
Example: 10001055
Company code Code identifying a separate
legal entity for which a separate
set of accounts is maintained
for external reporting purposes
Example: 5200
Fiscal year Fiscal year number Example: 2002
Tip: If you don't know the clearing document number, open another SAP session,
select transaction code FB03 (document display) and press List button to search
for the required document. , double click on the required file and display the line
item of the document you want to clear.
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3. GENERAL LEDGER
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Display document: Line item
3. When you updated the required fields, click Enter Button to confirm your entries
(only certain fields can be changed like assignment & text fields)
4. You can display some details regarding the clearing document before resetting it.
Click e.g. Accounts Button . The system will display all the accounts involved
in clearing operation:
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4. GENERAL LEDGER
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Accounts Included in Clearing
5. Click Enter Button to close this screen.
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5. GENERAL LEDGER
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Reset Cleared Items
6. Click Items Button to display documents cleared by the clearing operation:
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6. GENERAL LEDGER
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Reset cleared items
7. Click Back Button to close this screen:
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7. GENERAL LEDGER
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Reset Cleared Items
8. To reverse the clearing document click Save Button .
This particular clearing document includes also another accounting document. Typical
example of such document is posting an outgoing payment for vendor invoice. You
post a bank document (real posting takes place) and at the same time system creates a
separated clearing document. So, when you try to reset a clearing document, you can in
the same transaction run post a reversal of outgoing payment document.
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8. GENERAL LEDGER
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Reversal of clearing document
9. You can choose to only reset cleared items or reset items and reverse the accounting
document that is connected with clearing operation. Click “Resetting and reverse”
button:
Reversal Data
10. Update the following fields:
Field Name Field Description Values
Reversal reason Enter type of reversal (e.g.
negative posting in the same
period as original document)
Example: 03
11. The message bar displays “Document XXXXXX was posted in company code 5200”.
The system reset the cleared items and posted a reversal document.
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