This document outlines the steps and concepts for effective project management, including evaluating previous projects, enhancing coordination between team members, and achieving excellent results. It recommends evaluating past performance, creating a zero-based plan, rehearsing job functions and event flows, conducting physical rehearsals, and performing a post-mortem review. Key aspects are understanding each member's roles, increasing efficiency, preparing for various scenarios, establishing responsibilities and timelines, and improving coordination to reduce mistakes and conflicts. The goal is to build a cohesive team through open communication and continual learning.

1. Project Management
Facilitating Projects and Processes:
Enhance Team Interaction for better
results

2. MISSION
• To create a team cooperation –
understand each other job
• To increase efficiency
Of the steps of the event
• Physical Rehearsal
• Prepare you mentally for
many conditions
“ What if”

3. Objectives:
Objective
• Evaluate previous project
• Reduce mistake and conflict
• Enhance coordination
• Achieve excellent results
• Build a superb team

4. Success Stories
• JMI Renovation Plan
• A&P Opening Ceremony
• Recruitment Team of Outstation
Recruitment
• Organizing of a Business Conference
• Organizing of Student Camp

5. Pitfall of Project Management
• Everyone doing their own things
• No coordination
• No group discussion of
individual activities
• No brainstorming
• Finger Pointing
• No physical rehearsal

7. Steps
• Evaluation Dialogue
• Zero Based Planning
• Job Function Rehearsal
• Event Flow Rehearsal
• Physical Rehearsal
• Post Mortem

9. Evaluation Dialogue
Check your status

10. Evaluation Dialogue
• What has happened?
• How do you feel?
• What is the area you team do well?
• What area need to improve?
• What is your prioritize action plan?

11. Preparation
Mindset

12. Concept of Effectiveness
• Adopt effective ideas
• Manpower, money,
time, equipment

13. Concept of Idea Adoption
• Improve ideas
(strengthen weak-
nesses)
• Focus on strong points

14. Concept of Wholesome Exploration
• Explore different dimension of an event
together to enhance understanding
• See things together will reduce conflict
• Plus/Minus/Interesting
• Fact/Plus/Minus/
• Creative/Emotion/Summary

15. Concept of Improvement
• What went right?
• What area need to improve?
• What do we learn?
• What would I do if I have to do it again?
• What is my next action plan?

16. Zero Based Planning
All things created twice

17. Concept of Improvement
• What went right?
• What area need to improve?
• What do we learn?
• What would I do if I have to do it again?
• What is my next action plan?

18. Zero Based Thinking
• Think everything from ground zero
• Do not bound by traditions
• Justify every old activities with reasons

19. Future Visioning
• What is the vision of the team?
• How do you want to be “different” and to
go beyond?

20. Responsibilities Matrix
• Who do what
• Who are in the team

21. Timeline and Activities
Matrix
• Define the activities and leader
• Decide the deadline
• Decide the team members

22. Job Function Rehearsal
Know and Improve Each Other Job

23. Job Function
• What do you do?
• What are your challenges?
• Who is your customers?
• Can then group help the
person to make the job better?

24. Event Flow Rehearsal
Know the flow of events

25. Event Flow
• Who do what and where
• Coordination with each other
• Nothing is too small to look into

26. Physical Rehearsal
Know the flow of events

27. Physical Rehearsal
• Stretch your imagination
• Prepare paper. Masking tape, pen and
chair
• Run through the actual event
• Evaluation – roles, steps, coordination
• Rehearsal again

28. Actual Event
Action Time

29. Preparation
• Check equipment
• Final Meeting: check roles, readiness
• Briefing to helpers:
a. Objective
b. Group Rules
c. Leader
d. Time Frame

30. Ground Rules
• Follow the leader
• Communicate constant
• Ask for help and extend help
• Talk to your leader; no complaint

31. Evaluation
Check and balance

32. Post Mortem
• Feelings
• Feedback from people
• Praise team members
• What we have done well?
• What we could improve?
• Action Plan – what, who, when

33. Mental Rehearsal
• Go through the next day activities
• Reconfirm who, when and what
• Physical rehearsal if necessary
• Incorporate today’s evaluation results

34. Concluding
• Summary points
• Tomorrow challenges and goals
• Express our faith of their abilities
• Thank the team
• Adjourn in positive note