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Improve your Management Skills
www.cuchd.in Campus: Gharuan, Mohali
What does the company expect
from Managers?
• Stay aware of the big picture
• Create a productive environment for your
employees
• Make decisions on your own
• Implement new programs and methods
• Inform your people about company policies
and procedures
• Teach effectively
The Role of the Manager
• Setting goals
• Demonstrating effective behaviors
• Decision-making
• Managing Change
• Time Management
• Communication Skills
• Effective Meeting Skills
• Motivation
• Delegation
• Training
Set personal and professional goals
• Write down your goals
• Discuss with your supervisor and your team
• Review often
Take action to get ideas and plans
accepted
• Get employee support
• Convince your supervisor and senior
management
Effective behaviors
• Patience
• Tolerance
• Sensitivity
• Empathy
• Decisiveness
• Sense of humor
Decision Making
• Be truly open-minded
• Avoid taking sides
• Recognize your own bias
• Don’t let titles or prestige influence your
decisions
• Avoid absolute wordings in your decisions
Questions to ask before making a
decision
• Do I have enough information to make a
decision?
• What would be the worst possible result if I
make that decision?
• Do I need to make a decision at this time?
• Am I the best person to make the decision?
Don’t be afraid to take a risk
• Make that tough decision
• Believe in it and promote it
• Sell it
Before selling your decision
• What information should be provided?
• What medium will be the most effective?
• Is my presentation phrased in language that
will gain support for the decision?
• What negative responses might I receive?
• When and how will I present?
• What questions are likely to come up?
Sell your decisions to the following:
• Immediate supervisor
• Other supervisors that need to be informed
• Employee affected by the decision
• Employees indirectly affected
To manage change:
• Determine the method for introducing and
selling the change to your team
• Break the change down into smaller steps
• Create a contingency plan
• Monitor the implementation of the change,
including results and behaviors
• Accept and plan for the results of change
Sell the change
1. Present the change to employees in clear and
specific language
2. Put your ideas in a positive, constructive light
3. Stress your willingness to help employees adapt
4. Ask employees how they plan to deal with it
5. If change has unintended results, be open to review
Managing Your Time
• What are some timewasters?
How to manage your time
• Prioritize your work
– Assess how you are currently spending your time
• To do lists
• Plan your tasks daily
• Evaluate time management several times
during the day
Communication Skills
• Present one idea at a time
• Keep it simple
• Make it brief
• Personalize it to the other person
• Use the right tone of voice and body language
• Get acceptance of each idea
• Respond to the emotions of the person
• Appreciate your listener’s concerns
• Encourage listeners to express themselves
Steps to improve listening skills
• Ask questions
• Concentrate – stay focused
• Identify the main idea
• Listen for the rationale
• Listen for key words
• Organize in your mind
• Take notes
Role of the Facilitator
• Stay calm – don’t take sides
• Keep on the agenda
• Start and end the meeting on time
• Encourage participation
Praise with a reason
• Mean what you say
• Balance your praise
• Immediately after the event
• Public or private
Criticism
• Do it as quickly as you can after discovering the
problem
• Limit comments to the person’s actions in this
situation
• Let them do some of the talking
• Be considerate
• Don’t mix criticism with praise
• Don’t play psychiatrist
• Make it private
Effective Delegation Skills
• Improves productivity
• Can concentrate on supervisory
responsibilities
• Develops skills in others
• More job satisfaction for employees
• Helps evaluate people
How to delegate better?
• Clearly define what you want your employees
to do
• Encourage people to learn and make their
own decisions
• Don’t take an assignment back after you’ve
delegated it
How to deal with the needs of your
employees:
• Be courteous, friendly and interested
• Offer assistance when needed
• Listen patiently
• Observe their work and give them feedback
• Make goals reasonable
What do employees want from their jobs?
1. Appreciation
2. Recognition
3. Involvement with the company
4. Comfortable work environment
5. Money
What else?
• Security and stability
• Social needs
• Independence

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Improve your management skills

  • 1. Improve your Management Skills www.cuchd.in Campus: Gharuan, Mohali
  • 2. What does the company expect from Managers? • Stay aware of the big picture • Create a productive environment for your employees • Make decisions on your own • Implement new programs and methods • Inform your people about company policies and procedures • Teach effectively
  • 3. The Role of the Manager • Setting goals • Demonstrating effective behaviors • Decision-making • Managing Change • Time Management • Communication Skills • Effective Meeting Skills • Motivation • Delegation • Training
  • 4. Set personal and professional goals • Write down your goals • Discuss with your supervisor and your team • Review often
  • 5. Take action to get ideas and plans accepted • Get employee support • Convince your supervisor and senior management
  • 6. Effective behaviors • Patience • Tolerance • Sensitivity • Empathy • Decisiveness • Sense of humor
  • 7. Decision Making • Be truly open-minded • Avoid taking sides • Recognize your own bias • Don’t let titles or prestige influence your decisions • Avoid absolute wordings in your decisions
  • 8. Questions to ask before making a decision • Do I have enough information to make a decision? • What would be the worst possible result if I make that decision? • Do I need to make a decision at this time? • Am I the best person to make the decision?
  • 9. Don’t be afraid to take a risk • Make that tough decision • Believe in it and promote it • Sell it
  • 10. Before selling your decision • What information should be provided? • What medium will be the most effective? • Is my presentation phrased in language that will gain support for the decision? • What negative responses might I receive? • When and how will I present? • What questions are likely to come up?
  • 11. Sell your decisions to the following: • Immediate supervisor • Other supervisors that need to be informed • Employee affected by the decision • Employees indirectly affected
  • 12. To manage change: • Determine the method for introducing and selling the change to your team • Break the change down into smaller steps • Create a contingency plan • Monitor the implementation of the change, including results and behaviors • Accept and plan for the results of change
  • 13. Sell the change 1. Present the change to employees in clear and specific language 2. Put your ideas in a positive, constructive light 3. Stress your willingness to help employees adapt 4. Ask employees how they plan to deal with it 5. If change has unintended results, be open to review
  • 14. Managing Your Time • What are some timewasters?
  • 15. How to manage your time • Prioritize your work – Assess how you are currently spending your time • To do lists • Plan your tasks daily • Evaluate time management several times during the day
  • 16. Communication Skills • Present one idea at a time • Keep it simple • Make it brief • Personalize it to the other person • Use the right tone of voice and body language • Get acceptance of each idea • Respond to the emotions of the person • Appreciate your listener’s concerns • Encourage listeners to express themselves
  • 17. Steps to improve listening skills • Ask questions • Concentrate – stay focused • Identify the main idea • Listen for the rationale • Listen for key words • Organize in your mind • Take notes
  • 18. Role of the Facilitator • Stay calm – don’t take sides • Keep on the agenda • Start and end the meeting on time • Encourage participation
  • 19. Praise with a reason • Mean what you say • Balance your praise • Immediately after the event • Public or private
  • 20. Criticism • Do it as quickly as you can after discovering the problem • Limit comments to the person’s actions in this situation • Let them do some of the talking • Be considerate • Don’t mix criticism with praise • Don’t play psychiatrist • Make it private
  • 21. Effective Delegation Skills • Improves productivity • Can concentrate on supervisory responsibilities • Develops skills in others • More job satisfaction for employees • Helps evaluate people
  • 22. How to delegate better? • Clearly define what you want your employees to do • Encourage people to learn and make their own decisions • Don’t take an assignment back after you’ve delegated it
  • 23. How to deal with the needs of your employees: • Be courteous, friendly and interested • Offer assistance when needed • Listen patiently • Observe their work and give them feedback • Make goals reasonable
  • 24. What do employees want from their jobs? 1. Appreciation 2. Recognition 3. Involvement with the company 4. Comfortable work environment 5. Money
  • 25. What else? • Security and stability • Social needs • Independence