The document outlines effective meeting skills including planning, facilitating, and evaluating meetings for better results. Key tips include setting clear objectives, preparing an agenda, and assigning action items while ensuring participation and timely follow-up. It also covers different types of meetings such as problem-solving, informational, and brainstorming, along with time management strategies to enhance meeting efficiency.

1. Effective Meeting Skills Dr.Salma Kanani MBBS,MPH,FSMSB

2. Effective Meeting Skills Manage time and get results Spend less time in meetings Facilitate meetings Participate in meetings Prepare and use the most important tool in a meeting - an agenda

3. Effective Meeting Skills Decide the best times to meet Recognize and deal with problems during meetings Evaluate the effectiveness of meetings Follow up on decisions Set ground rules for success

4. Effective Meeting Skills The six tips for planning a meeting Don't Meet Avoid a meeting if the same information could be covered in a memo, e-mail or brief report . Set Objectives for the Meeting Before planning the agenda, determine the objective of the meeting. The more concrete your objectives, the more focused your agenda will be.

5. The six tips Provide an Agenda Beforehand. Your agenda needs to include a one-sentence description of the meeting objectives, a list of the topics to be covered and a list stating who will address each topic for how long. Follow the agenda closely during the meeting.

6. The six tips Assign Meeting Preparation. Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member.

7. The six tips Assign Action Items. Don't finish any discussion in the meeting without deciding how to act on it. Examine Your Meeting Process. Don't leave the meeting without assessing what took place and making a plan to improve the next meeting.

8. How to develop a comprehensive agenda Title Of The Meeting Objectives Attendees Date, Time And Duration Location What To Bring P resenter Topic Allocated Time To Each Participant

9. Different Types Of Meetings Problem-Solving Meeting Objective: To discuss an issue or conflict and decide how to solve it. 1. Identify the Problem 2. Determine the causes 3. Generate possible solutions 4. Evaluate the proposed solution 5. Choose the best solution

10. Different Types Of Meetings B. Informational Meeting Objective: To give or receive information about a specific idea or important matters concerning the attendees.

11. Different Types Of Meetings C. Brainstorming Meeting Objective: To produce new ideas about a specific topic. Before the meeting, participants should be told the objective of the session as well as their role in the brainstorming session.

12. Brainstorming Meeting Background information, if available, should also be distributed to participants prior to the session. The atmosphere of the meeting should be loose and informal.

13. Brainstorming Meeting-cont Make sure that no idea is ruled out because it's too wild. Try to avoid judging ideas. A facilitator should be appointed to control the flow of information and record ideas as they develop.

14. Time Management Tips for starting and finishing on time If You're the Meeting Organizer state that the meeting will begin promptly at the scheduled time and that all participants should be on time send a reminder e-mail thirty minutes before the meeting begins and encourage meeting participants to arrive on time

15. Time Management ensure that you begin the meeting at the scheduled time. close the meeting room doors at the scheduled time. if your meeting starts a little late, you should still finish the meeting at the scheduled time.

16. Time Management If You're the Attendee: quickly review the agenda before heading to the meeting. make your way to the meeting ten minutes before it actually begins.

17. Time Management Consider speaking up if the meeting organizer shows up late. Try to ask only relevant questions during the meeting. Leave the meeting when it was scheduled to end.

18. Tips for improving meetings Meeting evaluation Providing feedback and follow up on decisions. Problem solving and facing difficult situations.

19. Evaluation Ask attendees to fill out anonymous paper surveys after the event or at certain points throughout the event. Create positive and negative feedback Ask the planning and management team to check if the goals of the meeting are met.

20. Ground rules to carry successful meetings Attendance Promptness Participation Responsibility

21. Thanks for your time