This document discusses graphs, charts, diagrams and spreadsheets. It provides an introduction to different types of graphs and charts that can be used to highlight and summarize data, such as line graphs, bar graphs and pie charts. It also discusses different types of diagrams that can show relationships and structures, like organograms and matrices. The document describes how to insert these graphs, charts and diagrams into PowerPoint, Word and Excel and explains how to use templates for standard layouts.

1. Topic 5: Utilising business computing skills Module 7: Graphs, charts and spreadsheets.

2. Introduction to graphs and charts: For presentations and statistics Used to highlight, explain or summarise all kinds of data. In: Documents Reports Articles Presentations Slide shows Terminology: Diagram Graph Chart Templates

3. Diagrams: Line drawing showing something’s structure in a simplified format: Organogram:

4. Hierarchy:

5. List:

6. Cycle:

7. Relationship:

8. Matrix:

9. Pyramid:

10. How do I add a diagram? In MS PowerPoint: When opening a new slide show, there will be an icon on the page. When clicking on the icon, it will open a window with different diagrams. (VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams. (Windows 2000)

11. In MS Word: (VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams. (Windows 2000) In MS Excel: (VISTA) On the Insert toolbar an option appears: SmartArt. When clicking on the icon, it will open a window with different diagrams. (Windows 2000)

12. Graph: Special diagram: Shows relationship between two or more viable amounts or quantities. These quantities are represented on a pair of axes: Horizontal X axis Vertical Y axis They intersect each other at right angles of 90◦ Used regularly used in: Mathematics Economics Finance Marketing Medical science Engineering Other technical fields

13. Process:

14. Kinds of graphs: Stacked Line: Y A X I s X axis Shows trend of each value’s contribution over time or categories or percentages.

15. Line Graph: Shows trend over time or categories: speed, hours, profit, months, population, years, temperatures, days, depreciation in rand value, years. Y A X I s X axis

16. Line graph with markers: Displays markers at each data value. Y A X I s X axis

17. Clustered Column: Or Bar graph. Compares values across categories in separate columns. Y A X I s X axis

18. Bar: Compares values across categories. Also stacked bar graphs and percentage stacked bar graphs. Y A X I s X axis

19. Area graph: Based on the line graph, shows magnitude (extend) of change over time. Y A X I s X axis

20. Stock: Y A X I s X axis

21. Stacked column graph: Compares contribution of each value to a total across categories. Y A X I s X axis

22. Percentage stacked column: Compares percentage each value contributes to a total across categories: Y A X I s X axis

23. Exploded pie: Emphasised individual values. Y A X I s X axis

24. Scatter plot:Compares pairs of values. Y A X I s X axis

25. Another Scatter: Y A X I s X axis

26. How do I add a graph? In MS PowerPoint: When opening a new slide show, there will be an chart icon on the page. When clicking on the icon, it will open a window with different diagrams. (VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. (Windows 2000)

27. In MS Word: (VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. (Windows 2000) In MS Excel: (VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. (Windows 2000)

28. Chart: A sheet of information: Text Graphics Presented in the form of a: diagram Graph Large table

29. Spreadsheet:

30. 3 D Pie: Displays contribution of each value of a single data series to a total value. Data is displayed as a percentage of the whole.

31. Doughnut: Can contain multiple data series as part of a whole.

32. Radar:

33. How do I add a chart? In MS PowerPoint: When opening a new slide show, there will be an chart icon on the page. When clicking on the icon, it will open a window with different diagrams. (VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. (Windows 2000)

34. In MS Word: (VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. (Windows 2000) In MS Excel: (VISTA) On the Insert toolbar an option appears: Chart. When clicking on the icon, it will open a window with different diagrams. (Windows 2000)

35. Templates: On every MS Office program there are different templates that are available without having to go on the internet. You can also create your own template for future use. This is very useful if you know that you write the same type of document frequently. For instance: Meeting minutes.

36. Online Templates: Different types of online templates: Business and finance: Organisation charts Problem analysis chart Cost analysis chart Revenue trend chart Enterprise planning diagram Project flowchart Industry: Manufacturing output chart Production errors chart Run chart(print runs of books) Control chart Troubleshooting diagram Computing: WAN (wide area network) design Site planning guideline Technical overview diagram Medical and health: Fitness progress chart for men or woman Blood sugar chart Baby growth chart Other: Family tree chart Cause and effect diagram Some are named after their shape: Pyramid diagram Tree diagram Relationship diagram Cycle diagram Matrix diagram List diagram Hierarchy diagram Process diagram Rack diagram Channel diagram Segment diagram

37. How do I open a template? In MS PowerPoint: When opening a new slide show, there will be a page opening. You can choose a format for your presentation. (VISTA) On the Home toolbar an option appears: Layout. When clicking on the icon, it will open a window with different layouts for your presentation. (Windows 2000)

38. In MS Word: (VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear. (Windows 2000) On the Main toolbar, click on file, home, new. A new page opens and templates appear. In MS Excel: (VISTA) On the Main toolbar, click on home, new. A new page opens and templates appear. (Windows 2000) On the Main toolbar, click on file, home, new. A new page opens and templates appear.