The document provides tips for creating an effective PowerPoint presentation. It discusses using hyperlinks to link to other slides or files, embedding files like Excel sheets, and using custom animations. The key tips are to minimize slides, use clear and large fonts, keep the content simple, include relevant visuals, maintain consistency, and ensure good contrast between text and background. The document also discusses how to insert hyperlinks, embed objects, and use action buttons to navigate slides in a presentation.

1. • Custom animations and Timing Effects
• Hyperlinks
• Embedding files and data
Advanced Presentation
Skills
Empowerment Technologies

2. At the end of this lesson, the students should
be able to:
1. use hyperlinks to improve their PowerPoint Presentation;
2. embed files and data to their PowerPoint Presentation;
and
3. maximize PowerPoint Presentation as an effective visual
aid tool.
Empowerment Technologies

3. Creating an Effective
Presentation
• Designing your presentation is the
fun part of creating a report for it
gives you a chance to be creative.
Placing animations, transitions,
and art could be on your mind
right now.
Empowerment Technologies

4. • But whether or not these features
would help is generally up to you.
Sometimes, these things could
actually distract your audience
rather than help you.
Creating an Effective
Presentation
Empowerment Technologies

5. QUICK TIPS IN CREATING AN
EFFECTIVE PRESENTATION
• Minimize
Keep slide counts to a minimum to maintain
a clear message and to keep the audience
attentive. Remember that the presentation is
just a visual aid. Most information should still
come from the reporter.
Empowerment Technologies

6. • Clarity
Avoid being fancy by using a font style that
is easy to read. Make sure that it is also big
enough to be read by the audience. Once
you start making your presentation, consider
how big the screen is during your report.
Empowerment Technologies

7. TIP:
A font size of 72 is about an inch
(depends on the screen size). A one-inch
letter is readable 10 feet away; a two-
inch is readable 20 feet away.
Empowerment Technologies

8. • Simplicity
Use bullets or short sentences. Summarize
the information on the screen to have your
audience focus on what the speaker is
saying than on reading the slide. Limit the
content to six lines and seven words per
line. This is know as the 6 x 7 rule.
Empowerment Technologies

9. • Visuals
Use graphics to help in your presentation
but not too many to distract the audience.
In addition, instead of using a table of data,
use charts and graphs.
Empowerment Technologies

10. • Consistency
Make your design uniform. Avoid
having different font styles and
backgrounds.
Empowerment Technologies

11. • Contrast
Use light on dark background or
vice versa. This is done so that it is
easier to read. In most instances, it
is to read on screen if the
background is dark. This is due to
the brightness of the screen.
Empowerment Technologies

12. Custom Animation
• . Custom Animation is a set of
effects which can be applied to
objects in PowerPoint so that they
will animate in the Slide Show
Empowerment Technologies

13. Animate Text or Objects
• You can animate the text, pictures,
shapes, tables, SmartArt graphics,
and other objects in your PowerPoint
presentation.
Empowerment Technologies

14. • Effects can make an object
appear, disappear, or move. They
can change an object's size or
color
Animate Text or Objects

15. WHAT IS HYPERLINKS IN
POWERPOINT?
Empowerment Technologies
• Are similar to links you might have been
seen on a web site. They allow you to
jump back and forth between specific
slides in your presentation, to movie files
that don’t work on PowerPoint slides, to
other files, or to a webpage (if you are
connected to the internet).

16. Using Hyperlinks in Microsoft
PowerPoint:
1. Select an object or
highlight a text.
2. Go to Insert >
Hyperlinks (under
links category) or use
the shortcut key Ctrl
+ K. The insert
Hyperlink dialog box
would appear.
Empowerment Technologies

17. Using Hyperlinks in Microsoft
PowerPoint:
Link to Options:
a. Existing File or Web Page – creates a hyperlink to website or a local file
saved in your hard drive. Just browse your file in the dialog box or type the web
address.
b. Place in This Document – creates a hyperlink that allows you to jump to a
specific slide in your presentation.
c. Create a New Document – creates a hyperlink that once clicked, creates a
new document on your specified location.
d. E-mail Address – creates a hyperlink that opens Microsoft Outlook that
automatically adds your specified recipient on a new email.
Empowerment Technologies

18. 3. When done, click OK to apply your hyperlink.
Using Hyperlinks in Microsoft
PowerPoint:
Empowerment Technologies

19. Embedding Objects in
Microsoft PowerPoint
Embedding objects is easy
using PowerPoint Presentation.
With this option, you can insert an
Excel file that would look like a
table to a PowerPoint Presentation.
Empowerment Technologies

20. Embedding an Excel File to your
PowerPoint Presentation
1. Go to the Insert tab.
2. On the Text group,
click on Object.
3. The Insert Object
dialog box would
appear:
Options:
a. Create New – creates a new file
from scratch. You can select on a
wide variety of files listed.
b. Create from File – creates a file
from an existing file saved on your
hard drive; simply browse the file to
use it. Putting a check on the “link”
option will allow you to modify the
Excel file inside your PowerPoint
Presentation.
4. Once you are done, click OK.
Empowerment Technologies

21. Adding Hyperlinks to your
Presentation

22. • Insert action buttons on your
presentation (action buttons
are found on Insert>Shapes)
• Create action buttons that
will allow you to navigate to
the next slide, previous slide,
and first slide.

23. • Insert hidden slides at the end
of your presentation then
insert an object containing
your Excel files. Create
hyperlinks to this slide from the
slides that contain the charts
corresponding to the date.

24. True or False: Write True if the sentence is
correct; otherwise, write False.
1. Use as many slides as you can so that the
audiences can clearly understand your message.
2. PowerPoint Presentation is a form of visual aid.
3. Most of the contents of your report must be
presented through your PowerPoint Presentation
and not from the speaker himself/herself.
4. To insert a hyperlink, go to the Home tab then
click the Hyperlink option.
5. To embed an object, go to the Insert tab and
under the Text group, click Object.

25. 6. There are two options when inserting an
object; create new from file and create new
from existing file.
7. Action buttons are found in the
Insert>Smart Art.
8. Use dark fonts on dark backgrounds to
gain proper contrast.
9. Use bullets to simplify your message.
10. Insert artwork in each slide of your
presentation, it may not be related but at
least it would draw the audience’s attention.

26. 1. FALSE
2. TRUE
3. FALSE
4. FALSE
5. TRUE
6. TRUE
7. FALSE
8. FALSE
9. TRUE
10. FALSE
Key Answer