Function and principles of school administration

FUNCTIONS AND
PRINCIPLES OF SCHOOL
ADMINISTRATION
Mary Anne L. Colico-Bantiling
Student of MA - English Language Teaching (MAELT)
Polytechnic University of the Philippines –Sta.Mesa
MEM643 Administration and Supervision of Schools under
Dr. Evangelina S. Seril

TOPICS FOR DISCUSSION
 Major Functions of
School Administration
 What is Administration?
 Principles of School
Administration

What is School Administration?
In an educational setting, it is the process of
Review
planning, organizing,directing,
and controlling
human or material resources
efficiently so as to direct activities
toward common goals and objectives.

INPUTS
(Men, machine,materials,
means, money and methods)
PROCESS
(Functions)
OUTPUTS
(Results or
outcomes)

- Planning
MAJOR FUNCTIONS OF ADMINISTRATION
- Organizing
- Staffing
- Directing
- Coordinating
- Reporting
- Budgeting

If you are planning for one year, grow rice. If you
are planning for 20 years, grow trees. If you are
planning for centuries, grow men!
Chinese Proverb
PLANNING

PLANNING
Planning means to decide in advance what is
to be done. It charts a course of actions for the
future.

It is defining roles, responsibilities and
arranging and coordinating the resources
needed to successfully carry out plans.
ORGANIZING

“Putting right people in the right position”
to insure maximum effectiveness and
efficiency in the organization.
STAFFING

DIRECTING
Leading people in a manner that achieves the
goals of the organization. This involves proper
allocation of resources and providing an
effective support system.

COORDINATING
Coordination can be achieved through
effective communication and good
leadership.

REPORTING
Keeping the superiors and stakeholders
informed about the progress and problems of
work.

BUDGETING
It is expressed in financial terms and based on
expected income and expenditure.

Sample Activities for Functions of
School Administration
1. Planning of school programs and activities; budget
preparation
2. Directing school work and formulating and executing
educational policies
3. Coordinating administrative and supervisory activities
4. Providing the necessary leadership.
5. Evaluating the teaching personnel and school program
6. Keeping records and reporting results

FUNDAMENTAL
PRINCIPLES OF SCHOOL
ADMINISTRATION

PRINCIPLE – is considered as a law, a
doctrine, a policy, or a deep-seated
belief which governs the conduct of
various types of human activities.

IMPORTANT USES OF
PRINCIPLES IN SCHOOL
ADMINISTRATION AND
SUPERVISION

1. Principles are means by which the
administrator and supervisor proceed from
one situation to another.

2. Principles are instrumental in improving
teaching-learning process.

3. Principles make for enormous economy of
time and effort in choosing techniques to be
used.

4. Principles aid in the evaluation of
techniques, for they furnish a broader basis
by which to judge the techniques used in the
school administration and supervision.

5. Principles are used to evaluate the
success of administrative and supervisory
programs.

6. Principles lead the administrators and
supervisors to further activities for they are
dynamic and not static.

GENERAL PRINCIPLES OF
ADMINISTRATION

School administration must be…
…democratic
We have to recognize
individual differences,
respect one’s
personality, and extend
consideration to all.

…cooperative
This implies group
action. There is strength
in cooperation and
progress results from
combined efforts of all.

…scientific
emphasizes that the use of
the scientific principle
and that the solution of
problems should be
based on facts.

… based on accepted
educational philosophy.
educational philosophy
affects the thinking and
resultant actions of the
leaders who control public
school’s administration and
supervision.

…creative
creative administration
and supervision
encourages growth

…evaluate in the
light of results
by knowing as accurate
as possible the results
of instruction

…run parallel
throughout the system
clear cut-lines of
duties/responsibilities
and respective functions

…preventive
and constructive
kind of assistance is
valuable to the teachers
to avoid mistakes

…centered on child
growth and development
provide conditions
favorable to the growth
and development of the
learners

…flexible
is characterized by its
being adopted and
readily adjust to meet the
requirement of changing
conditions

General Principles of School Administration
must be democratic
must be cooperative in character
to be effective … must be scientific
must be based on accepted educational philosophy
must be creative
must evaluate in the light of results
must run parallel throughout the system
must be preventive and constructive
must be centered on child growth & development
must be flexible

Autocratic
Characteristics of Autocratic and
Democratic Administrator
Democratic
Thinks he can sit
by himself and
see all angles of
problems.
Realizes the
potential power
in thirty or fifty
brains.

Autocratic
Democratic
Does not know
how to use the
experience of
others
Knows how to
utilize that
power

Autocratic
Democratic
Cannot bear to let
any of the strings
of management
slip duties from his
fingers.
Knows how to
delegate
duties.

Autocratic
Democratic
Is so tied to
routine details that
he seldom tackles
his target job
Free himself
from routine
details in order
to run his
energy to
creative
leadership.

Autocratic
Democratic
Is jealous of ideas;
reacts in one of
that several ways
when someone
makes a proposal.
Is quick to
recognize and
praise an idea
comes from
someone else
or others.

Autocratic
Democratic
Makes decisions
that should have
been made by the
group.
Refers to the
group all
matters that
concern
decisions

Autocratic
Democratic
Adopts
paternalistic
attitude
Maintains the
position “I”
adviser both on
personal and
professional
matters.

Autocratic
Democratic
Expects hero-
worship
Wishes to be
respected as
an individual as
he respects
others.

Autocratic
Democratic
Does not admit
even to himself
that he is
autocratic
Consciously
practices
democratic
practices.

Autocratic
Democratic
Sacrifices
everything
teachers, students
involved than with
freedom system
Is more
concerned with
the growth or
progress of
individuals.

Autocratic
Democratic
Gives others few
opportunities for
leadership as
possible
Believes that
every one
should take
responsibility
and exercise
leadership

Autocratic
Democratic
Is greedy for
publicity
Pushes others
into the
foreground so
they become
successful.

References
Snowden, P.E. & Gorton, R.A. (2002). School Leadership &
Administration: Important Concepts, Case Studies &
Simulations Edition 6. USA: McGraw-Hill.
https://www.slideshare.net/search/slideshow?searchfrom=h
eader&q=functions+of+school+administration
https://www.slideshare.net/J-E-N-I/functions-of
administration?qid=586e4352-11b3-4e3c-9d79-
c5c986d7d119&v=&b=&from_search=7
https://www.slideshare.net/charomaynaigan/administration-
and-supervision-in-education

From the very start
Do Right
Have purpose in your heart
To do what's right and never question why
Never count the cost
Though everything seems lost
The price for doing right
is sometimes high

Right is always right
Do Right
and wrong is always wrong
and we must learn to separate the two
If you love the right
The Lord will give you light
To seek the right in everything you do

Do right 'til the stars fall
Do Right
Do right 'til the last call
Do right when there's no one else to stand by you
Do right when you're all alone
Do right though it's never known
Do right since you love the Lord
Do right!
Do right!

Function and principles of school administration

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