2. Word Processing
Word processing software is a type of
application software that is used for creating
text documents, such as:
letters,
memos, and
reports
3. Title bar – displays the
filename of a document Menu bar – provides you with a
menu of options to use when
creating a document
Tool bars – provide you with
buttons that allow you to access
frequently used commands
Scroll bars – allow you to scroll
throughout a document that is
too long to fit on one screen
Cursor – on-screen blinking
character that shows where the
next character will appear
4.
5. Typing Paper
Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.
Six lines equals one vertical inch.
6. Page Orientation
Orientation – the direction in which you can print
on a page
Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are
printed in portrait orientation.
7. Document Margins
Margin – the blank space at
the top, bottom, left, and
right of a document where
you cannot type
Header – allows you to
type above the top margin
at the top of each page of
a document
Footer – allows you to type
below the bottom margin
at the bottom of each page
of a document
8. Text Alignment
Alignment – the way multiple
lines of text line up along the
left, right, or both margins
Left align – text is lined up along
the left margin, leaving a jagged
right margin
Right align – text is lined up
along the right margin, leaving a
jagged left margin
Center align – text is centered
between both margins, resulting
in jagged left and right margins
Justified – text is aligned along
the left and right margins, with no
jagged edges
Tool Bar Alignment
Buttons
Left
Align
Center
Align
Right
Align
Justify
Left align –
text is lined up
along the left
margin
Center align –
text is
centered on
the page
Right align –
text is lined
up along the
right margin
Justified –
text is lined
up along
both margins
9. Line Spacing
Line spacing – the spacing between lines of text in a
document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines
between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line
between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines
between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines
between lines of text in a document
Word wrap – the automatic wrapping of text from the end of one
line to the beginning of the next line without having to press the
Enter key
10. Horizontal Centering
When text is centered between the left and
right margin
Commonly used
when formatting:
Invitations
Announcements
Title pages
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.
14. Vertical Centering
When text is centered
between the top and bottom
margin
Commonly used when
formatting:
Invitations
Announcements
Title pages
16. Vertical Centering
2. Select the Layout tab
from the Page Setup
window
3. Choose Center
alignment from the
Vertical alignment list
17. Text Formatting
Font – a collection of letters, punctuation marks, numbers,
and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller ElephantGoudy Stout
Ways to format your font:
Add color Make bold
Underline Italicize
18. Text Formatting
Bullets and numbering – used to arrange items
in a list with each item beginning with a bullet
or a number
19. Editing
Editing – the process of updating a word
processing document to:
make changes
correct errors
make it visually appealing
20. Editing Features
Cut – the word processing feature that
removes text or graphics from the current
location in a document
Copy – the word processing feature that
allows text or graphics to be copied to
another location within a document
21. Editing Features
Paste – the word processing feature that
places text or graphics that have been cut or
copied in a new location within a document
Clipboard – temporary storage location for
text or graphics that have been cut or copied
22. Editing Features
Spell Check – the word processing feature that
checks selected words in a document for
spelling errors, similar to an electronic
dictionary
23. Editing Features
Grammar Check – the word processing feature
that checks selected words in a document for
incorrect grammar use
24. Editing Features
Thesaurus – the word processing feature
that allows you to find synonyms (words
with similar meanings) for words in a
document.
25. Operational Keys
Escape (Esc) – allows you
to exit unwanted menus
and dialog boxes
Tab – used to
indent; moves the
cursor 5 spaces
on a line
Caps Lock –
Locks the
alphabetic keys in
uppercase
Control (Ctrl) – used
with other keys to
execute (carry out)
out commands
Shift – Used to
capitalize alphabetic
keys and type symbol
keys
Alternate (Alt) – used
with other keys to
access commands on
the menu bar
Enter – used to move
the cursor down to the
next line
Delete – deletes
text directly in front
of (to the right of)
the cursor
Arrow keys – move the
cursor in the direction of the
arrow, one character at a
time
End – moves the
cursor to the end of a
line
Page Down – moves
one screen below the
current cursor position
Backspace –
deletes text to the
left of (behind) the
cursor
Insert – allows text
to be inserted
within a line of text
Home – moves the
cursor to the beginning of
a line
Page Up –
moves one
screen above
the current
cursor position
Num Lock –
locks the
numbers of
the numeric
keypad
26. Combine operational keys to
save time!!!
Control and Page Up – quickly moves you to
the first page of a multi-page document
Control and Home – quickly takes you to the
first line of a document
Control and End – quickly takes you to the
last line of a document
Control and Page Down – moves you to the
next page of a multi-page document
27. Function Keys
Allow you to quickly access frequently used
functions
Examples:
F1 – allows you to access the Help feature
F7 – allows you to access the Spell Check
feature
