Office Productivity Applications

1. Advanced Functions are used in
higher-level operations, such as
conditional and comparison
equations to compute interest
rates, due dates and payment
terms, and financial projections.
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2.  IF Statement Functions
 Date Functions
 Lookup Functions
 List Functions
 Count Functions
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3. IF Statements are conditional operators.
 Results are returned IF the data specified in an
equation meets conditions set by the formula
 IF statements can be written to carry out an action
Example: IF a value in a cell is greater than or equal to
another value, insert the word “Pass” in a cell.
Example: The answer is one value IF a condition you specify
evaluates to TRUE and returns another value IF the
condition evaluates to FALSE.
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4. Date Functions are used to calculate a period
of time.
Types of Date Functions:
(1) NOW – returns the current date
(2) DATE360 – calculates the difference in days
between 2 dates
Examples:
• The number of days that have elapsed since a value was
entered into a specific cell
• To calculate a 30 day due date for a record of spreadsheet
invoices

5. A Lookup function is used to compare a cell
value to an ARRAY of cells and return a
value that matches the location of the value
in the array.
(Note: the values MUST be placed in Ascending order)
Types of Lookup Functions:
(1) Lookup – used for two column vectors
(2) VLookUp – used when there are more
than two columns in the array (lookup
table)
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6. A List Function is used to:
◦ Assist in organizing spreadsheet information.
◦ Create a more user-friendly spreadsheet atmosphere.
◦ Control the size or content of data entries.
◦ Filter for specific content within a list.
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7. Types of Lists:
(a) Validated
 A validated list limits data entry to specific
choices programmed into the function
(b) Non-Validated
 A non-validated list allows additional entries
other than those provided in the drop-down
menu.
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Example: displaying only the Southeast region vice
presidents from a spreadsheet instead of displaying
all of the vice presidents

8. The COUNT Function is used to return the
number of cells in a range.
Types of Count Functions:
◦ Count – returns the number of cells in a
range that contain numbers
◦ CountA – returns the number of cells in a
range that contain any value/label
◦ Countlf – returns the number of cells that
meet a condition set forth in a formula.
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