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Figures and tables

This document discusses tables, figures, and referencing. It defines tables as organized data in rows and columns, and figures as any illustrations other than tables such as drawings, photos, charts. Tables and figures are used to clearly explain, attractively present, and provide multiple information at once. Guidelines for tables include combining repetitive tables, dividing large amounts of data, and ensuring tables are not too cluttered. Guidelines for figures include ensuring clarity, using legends to explain the key message, and labeling important parts. The document then discusses the anatomy of tables and figures according to APA style, including titles, numbers, footnotes, and attributing external sources. It concludes by discussing how to insert tables and figures in Microsoft Word.

Education◦
TABLES FIGURES & REFERENCING Public Speech
WHAT.? What are these Tables & Figures
Table – Tables are compilations of all the data in the form of rows and columns Figure – Figures are any illustrations other than tables. They could be drawings, photos, bar charts, clip art, pie charts, etc.
 To explain something more clearly  Make the document more attractive  To provide more information at once  Differentiate something clearly  For the easiness of understanding Why We Use Tables & Figures
Tables & Figures Contain several Guidelines Those Guidelines can be vary from according to the Referencing style.
Guidelines for Tables 1) Combine repetitive tables: Tables that present repetitive information will impair communication rather than enhance it. Examine the titles of all your tables and figures and check if they talk about the same or similar things. If they do, rethink the presentation and combine or delete the tables/graphs. 2) Divide the data: When presenting large amounts of information, divide the data into clear and appropriate categories and present them in columns titled accurately and descriptively. 3) Watch the extent of data in your tables: If the data you have to present is extensive and would make the tables too cluttered or long, consider making the tables a part of the Appendix or supplemental material. 4) De-clutter your table: Ensure that there is sufficient spacing between columns and rows and that the layout does not make the table look too messy or crowded.
Guidelines for Figures 1) Ensure image clarity: Make sure that all the parts of the figure are clear Use standard font; check that labels are legible against the figure background; and ensure that images are sharp 2) Use legends to explain the key message: Figure legends are pivotal to the effectiveness of a figure. Use them to draw attention to the central message as well as to explain abbreviations and symbols. 3) Label all important parts: Label the key sections and parts of schematic diagrams and photographs, and all axes, curves, and data sets in graphs and data plots 4) Give specifics: Include scale bars in images and maps; specify units wherever quantities are listed; include legends in maps and schematics; and specify latitudes and longitudes on maps
The Anatomy of a Table
According to APA Style  Labeling starts above the table  Next line come up with the table number (Table #)  No period fallows  Title of the table should be in the title case & italic  Title should be left justified  Data (body)  Footnote
The Anatomy of a Figure
According to APA Style Labeling goes Below the figure Figure number (Figure#) Title of the figure should be in the title case & italic Title should be left justified It must be at the same line Note axis and key to symbols
According to APA Style When the figure is copied from a external source it has to be mentioned Article: Figure X. A concise explanation of the figure. Adapted [reprinted] from “Title of article,” by A. Author, B. Author, and C. Author, Year, Journal Title, Volume, page number. Copyright Year by "Name of the copyright holder". Book: Figure X. A concise explanation of the figure. Adapted [reprinted] from Title of book (p. xx), by E. F. Author, Year, Place of Publication: Publisher. Copyright Year by "Name of the copyright holder".
How to use in ms Word
How to use in ms Word
Further
THANKS! Any questions? Tharaka Weddagala: 12/AG/018