De-mystifying Microsoft Word and Excel 2007
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This document provides instructions for formatting and collaborating on documents in Microsoft Word and Excel 2007. It discusses how to insert section breaks, page breaks, columns, tables, and track changes. It also covers entering and editing data, formulas, and functions in Excel 2007. The objectives are to demystify the features and functions of Word and Excel 2007 for formatting documents, collaborating on documents, and working with tables, formulas, and functions in Excel.
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De-mystifying Microsoft Word and Excel 2007
- 1. De-mystifying Microsoft Word and Excel 2007 Raritan Bay Medical Center Research and Education Committee Yvonne Wesley RN PhD FAAN September 21, 2010 9/21/2010 1
- 3. Paragraph Format Alignment 9/21/2010 3
- 4. Paragraph Format Indentations 9/21/2010 4
- 5. Page Layout Section Break As you format a document, you may find that specific areas of the document require formats that are different from the rest of the document. 9/21/2010 5
- 6. Page Layout Section Break The PAGE LAYOUT groups look different than the HOME groups. To start a new section move the insertion point to the beginning of the new section and then insert a section break. 9/21/2010 6
- 7. Page Break When you want a page break, place the curser where you want the page break and click here Columns To create columns, highlight the text you want to be in columns format and click here. Or use the column button Page Layout 9/21/2010 7
- 9. Click on TABLE button
- 10. Drag the mouse over the squares until you have the right sized table.Creating Tables 9/21/2010 8
- 11. Highlight the area your want to convert to a table Click on INSERT Click on TABLE Click on CONVERT TEXT TO TABLE Define the number of column and rows Creating Tables Converting Text to Table 9/21/2010 9
- 12. Place the curser is in the table New tab will appear on the ribbon While in LAYOUT tab, data group will appear Click on Convert to Text Choose the way you want to separate the text Creating Tables Converting Tables to Text 9/21/2010 10
- 13. Collaborating Documents Tracking Changes While in the REVIEW tab on the ribbon Click on the TRACK CHANGES button in the comments group 9/21/2010 11
- 14. Collaborating Documents Tracking Changes While you are still in the REVIEW Tab, you get the option to ACCEPT or REJECT the proposed changes 9/21/2010 12
- 15. Collaborating Documents Inserting Comments Place the curser where you want the comment Click on the NEW COMMENT button while in the REVIEW tab mode 9/21/2010 13
- 16. Collaborating Documents Deleting Comments To delete the comments, point to the comment and right click on the comment A mini window will appear and you will see the option to delete the comment 9/21/2010 14
- 17. Excel 2007 Entering & Editing Data 9/21/2010 15
- 18. Excel 2007 Entering & Editing Data The Formula Bar 9/21/2010 16
- 19. Excel 2007 Formula 9/21/2010 17
- 20. Excel 2007 Formula 9/21/2010 18
- 21. Excel 2007 Formula 9/21/2010 19
- 22. Excel 2007 Function 9/21/2010 20
- 23. Excel 2007 Function 9/21/2010 21
Editor's Notes
- To apply most paragraph formats you don’t need to select the entire paragraph. Instead just position the insertion point somewhere in the paragraph. Word will apply the format you select to the entire paragraph.
- A specific type of alignment is an indentation.
- For example, one area might require different page margins. Word enables you to formant specific areas of a document by creating sections. A section is created by inserting a section break at the beginning of the area you want to designate.
- The breaks list offers a number of options for dividing the document. The lower section offers four ways to insert a section break. A continuous section break starts a new section but does not start a new page.
- Text consist of words and phrases which are generally used for labeling areas of a spreadsheet or list.Numbers in a cell can serve to display information and they can also be manipulated by Excel. For example, if cells C3 and C4 contain numbers, Excel can add up the values and display the results in another cell.Dates are a special type of number that can also be used as value and manipulated by Excel. For ex: Excel can subtract one date from another to display the number of days between the two dates.A formula is a mathematical statement that performs calculations on numeric data. A function is a predefined formula
- When you place the curser in cell A1, and click on the HOME tab you will notice, within the NUMBER group, the ability to define the type of data that will appear within that cell/cells. You can also define the font from the FONT group You can type in your text, numbers, dates or formulas within the FORMULA BAR or with cell A1.
- Remember, formulas are a mathematical statement that performs calculations on numeric data.
- The formula =B4+B5 adds up the numbers contained in cells B4 and B5 of the worksheet
- Operators such as * 4 multiply, and /4 divide
- A function is a built in formula. The name of the function is placed after the = sign. The cell to be contained in the function are placed in parentheses.