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University of mysore
Department of library and information
science
Subject : library management
seminar topic :- Delegation
Submitted by
Shashikumar mc
b
CONTENTS
 MEANING
 DELEGATION OF AUTHORITY
 ELEGATION OF AUTHORITY IN LIBRARIES
 PRINCIPLES OF DELEGATION OF AUTHORITY
 ADVANTAGES
 DISADVANTAGES
 CONCLUSION
MEANING
Delegation is the assignment of authority and responsibility
to another person (normally from a manager to a
subordinate) to carry out specific activities. It is one of the
core concepts of management leadership. However, the
person who delegated the work remains accountable for the
outcome of the delegated work. Delegation empowers a
subordinate to make decisions, Delegation, if properly done,
is not abdication. The opposite of effective delegation
is micromanagement, where a manager provides too much
input, direction, and review of delegated work.
DELEGATIONOF AUTHORITY
The term authority implies power derived from office or character or
prestige. The person or agency having authority is powerful enough
to do something since he has been authorized by a competent agency
to do a certain job. Authority can also be defined as the sum of the
powers and rights entrusted to make possible the performance of the
work. Possession of authority means responsible for action. Some
attributes are associated with authority. These are ability to give
reward, inflict, punishment, censor subordinates, use commands and
the like.
Delegation of Authority in Libraries
Every library is a part of a larger organization or a parent organization.
The power and authority of the library are derived from that larger or
parent body. Public libraries derive the power and authority from the
government under library act and related regulation. Academic libraries
derive the power and authority from the academic institution, they are
attached to. The university library gets them from the university executive
council under the university act and regulation. A college library gets it
from the governing body of the college. Special libraries get power and
authority from the organization they are related with. More or less the
administrative patterns are same in all types of libraries. The power and
authority assign to the library directly comes to the librarian.
PRINCIPLES OF DELEGATION OF
AUTHORITY
 Assignment of Duties in Term of Result
Expected
Delegation by result expected implies that goal or objectives have
been set and plans are made and are understood and accepted by
the subordinates, who must undertake and what result they must
show, It will enable them to know by the standreds Their
perfomence will be judged.
 Parity of Authority And Responsiblity
Authority and responsibality should bear logical relation to each
other, Authority can never be delegated equal to responsibality as
they are who different things. However authority should be
 Clarification of Limit of Authority
Limits of authority must be clarified to the subardinates; so
that they may not assume excessive then desierd. Clear of
authority will develop themselves through freedom of action
and know their area of action.
 Absoluteness of Accountabality
The superior cannot escape the responsibality for the
activities entrusted to him merely by delegating authority of
his subardinats. No doubt the delegate will account for
delegated authority to him, but the later will remain
accountable to his superior. Thus accountabality cannot be
delegated, it alwys moves upward.
 Unity of Command
It states that accountabality is unitary. Each person
should be accountable only to one superior for delegate
authority as he cannot serve two masters. If a person
report to two superiors, confusion and friction will result.
He will find himself ferquently receving conflicting
instructions. Therfore, as for as possible dual
subardination should be avoided.
Significance of Delegation of Authority:
 Democratic setup
 Proper coordination
 Share the burden
 Important managerial practice
 Fixation of responsibility
 Time saving
 Better decision making
 Increase confidence
 Effective
PROBLEMS OF DEEGATION OF
AUTHORITY
 Lower the prestige
 Lack of independent decision
 Local feelings
 Lack of suitable person
ADVANTAGES
Delegation permits the subordinates to enlarge their
jobs, to broaden their understanding and to develop
their capacity
Delegation raises subordinates position in stature
and importance and increases their job satisfaction
Improved Quality of Work
Personal benefits
Delegation serves as a vehicle of coordination.
Various levels of organization are used
appropriately.
DISADVANTAGES
Managers lack the motivation or knowledge to
delegate effectively.
Many managers believe that "if you want it done
right, you have to do it yourself”
Lack of trust in subordinates, fear of being seen as
lazy, reluctance to take risks, and fear of competition
from subordinates.
Improper delegation can cause a host of task, which
may hurt the overall productivity of the of problems,
primary of which is an incorrectly completed
organization.
CONCLUSION
Delegation is a powerful tool when used
correctly can create an effective and safe
environment in which librarians and users
work together to achieve positive outcomes.
Delegation

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Delegation

  • 1. University of mysore Department of library and information science Subject : library management seminar topic :- Delegation Submitted by Shashikumar mc b
  • 2. CONTENTS  MEANING  DELEGATION OF AUTHORITY  ELEGATION OF AUTHORITY IN LIBRARIES  PRINCIPLES OF DELEGATION OF AUTHORITY  ADVANTAGES  DISADVANTAGES  CONCLUSION
  • 3. MEANING Delegation is the assignment of authority and responsibility to another person (normally from a manager to a subordinate) to carry out specific activities. It is one of the core concepts of management leadership. However, the person who delegated the work remains accountable for the outcome of the delegated work. Delegation empowers a subordinate to make decisions, Delegation, if properly done, is not abdication. The opposite of effective delegation is micromanagement, where a manager provides too much input, direction, and review of delegated work.
  • 4. DELEGATIONOF AUTHORITY The term authority implies power derived from office or character or prestige. The person or agency having authority is powerful enough to do something since he has been authorized by a competent agency to do a certain job. Authority can also be defined as the sum of the powers and rights entrusted to make possible the performance of the work. Possession of authority means responsible for action. Some attributes are associated with authority. These are ability to give reward, inflict, punishment, censor subordinates, use commands and the like.
  • 5. Delegation of Authority in Libraries Every library is a part of a larger organization or a parent organization. The power and authority of the library are derived from that larger or parent body. Public libraries derive the power and authority from the government under library act and related regulation. Academic libraries derive the power and authority from the academic institution, they are attached to. The university library gets them from the university executive council under the university act and regulation. A college library gets it from the governing body of the college. Special libraries get power and authority from the organization they are related with. More or less the administrative patterns are same in all types of libraries. The power and authority assign to the library directly comes to the librarian.
  • 6. PRINCIPLES OF DELEGATION OF AUTHORITY  Assignment of Duties in Term of Result Expected Delegation by result expected implies that goal or objectives have been set and plans are made and are understood and accepted by the subordinates, who must undertake and what result they must show, It will enable them to know by the standreds Their perfomence will be judged.  Parity of Authority And Responsiblity Authority and responsibality should bear logical relation to each other, Authority can never be delegated equal to responsibality as they are who different things. However authority should be
  • 7.  Clarification of Limit of Authority Limits of authority must be clarified to the subardinates; so that they may not assume excessive then desierd. Clear of authority will develop themselves through freedom of action and know their area of action.  Absoluteness of Accountabality The superior cannot escape the responsibality for the activities entrusted to him merely by delegating authority of his subardinats. No doubt the delegate will account for delegated authority to him, but the later will remain accountable to his superior. Thus accountabality cannot be delegated, it alwys moves upward.
  • 8.  Unity of Command It states that accountabality is unitary. Each person should be accountable only to one superior for delegate authority as he cannot serve two masters. If a person report to two superiors, confusion and friction will result. He will find himself ferquently receving conflicting instructions. Therfore, as for as possible dual subardination should be avoided.
  • 9. Significance of Delegation of Authority:  Democratic setup  Proper coordination  Share the burden  Important managerial practice  Fixation of responsibility  Time saving  Better decision making  Increase confidence  Effective
  • 10. PROBLEMS OF DEEGATION OF AUTHORITY  Lower the prestige  Lack of independent decision  Local feelings  Lack of suitable person
  • 11. ADVANTAGES Delegation permits the subordinates to enlarge their jobs, to broaden their understanding and to develop their capacity Delegation raises subordinates position in stature and importance and increases their job satisfaction Improved Quality of Work Personal benefits Delegation serves as a vehicle of coordination. Various levels of organization are used appropriately.
  • 12. DISADVANTAGES Managers lack the motivation or knowledge to delegate effectively. Many managers believe that "if you want it done right, you have to do it yourself” Lack of trust in subordinates, fear of being seen as lazy, reluctance to take risks, and fear of competition from subordinates. Improper delegation can cause a host of task, which may hurt the overall productivity of the of problems, primary of which is an incorrectly completed organization.
  • 13. CONCLUSION Delegation is a powerful tool when used correctly can create an effective and safe environment in which librarians and users work together to achieve positive outcomes.