Delegation involves assigning tasks to other people while remaining ultimately responsible. The document outlines the stages of delegation as analyzing tasks, appointing delegates, briefing them on the task, monitoring and encouraging them, and reviewing progress. Delegating can streamline workload, increase time and reduce stress, and motivate staff. When delegating, consider which tasks do not need to be done, could be done by others, or can only be done by the delegator. Select individuals based on initiative and provide training. Establish a monitoring system and regularly check progress by asking delegates about issues or mistakes and how to improve. Delegation allows one to develop by organizing time for research, reading, and learning from others.

1. DELEGATING
Dr. Jayesh Patidar
www.drjayeshpatidar.blogspot.com

2. WHAT IS DELEGATION?
• Delegation involves giving another person a
task for which the delegator remains
ultimately responsible.
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3. DELEGATION STAGES
• ANALYSIS - Sorting tasks to be delegated
• APPOINTMENT - Naming the delegate
• BRIEFING - Defining the task
• CONTROL - Monitoring and encouraging
• APPRAISAL - Reviewing and revising
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4. WHY DELEGATE?
• Streamlining your workload results in
– increased time
– reduced stress levels
– motivated and more confident staff
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5. SELECTING TASKS TO
DELEGATE
• What tasks am I doing that need not be done
at all?
• What am I doing that could be done by
someone else?*
• What tasks am I doing that can only be done
by me?
• *Prime tasks for delegation.
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6. CONSIDER THE VARIOUS
ROLES YOU CAN
DELEGATE
• Assess individuals
• Look for initiative
• Train delegates
Train Strengthen Motivate
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7. SELECTING A
MONITORING SYSTEM
• Involvement in all correspondence
• Written Reports
• Personal Reports
• Access via Computer
• Meetings
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8. CHECKING PROGRESS
• Is there anything you want to bring
to my attention?
• We failed to meet that deadline. Any
suggestions as to how that
happened?
• How do you think we can avoid
making this mistake in the future?
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9. DEVELOPING YOURSELF
THOUGH DELEGATION
• Organize sufficient time in which to
research and develop new ideas.
• Set yourself a weekly or monthly reading
plan and adhere to it.
• If you are aware of a gap in your mgmt.
Education, fill it.
• Reinforce your skills by taking the
opportunity to learn from others.
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10. How well do you delegate?
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