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Coordination
Coordination is the process of harmonizing all activities and tasks within an organization to facilitate its working and success. It involves balancing team tasks, ensuring proper allocation of work, and maintaining harmony among members. Coordination is achieved through direct personal contact and communication, and is a central management function. Some principles of effective coordination include starting early in the planning stage, maintaining continuity, direct contact to avoid issues, reciprocal relations between departments, and clear objectives. Coordination encourages teamwork, provides direction, facilitates motivation, optimizes resource use, helps achieve goals quickly, and improves organizational relations and efficiency. Planning, communication, delegation, and supervision are keys to successful coordination. Potential barriers include lack of shared objectives, administrative skills, and orderly coordination
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Coordination
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- 3. 1. The actor state of coordinating or of being coordinated. 2. Proper order or relationship. 3. Harmonious combination or interaction, as of functions or parts 3
- 4. “ Coordination isbalancing and keeping together the team by ensuring suitable allocation of tasks to the various members and seeing that the tasks are performed with the harmony among the members themselves. “ ( Brech) 4
- 5. “ To co-ordinateis to harmonize all the activities of a concern so as to facilitate its working and its success” Fayol 5
- 6. Coordination is muchachieved through … Direct personal contact – with people Direct face to face contact communication is most effective 6
- 7. Coordination is the Centralfunction of management . 7
- 8. Coordination is …management 8
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- 10. 1.Principle of EarlyStage. It must start during the planning stage. 2. Principle of Continuity. Coordination must be a continuous process 3. Principle of Direct Contact Helps to avoid misunderstandings, misinterpretations and disputes between managers and subordinates. 10
- 11. 4. Principle ofReciprocal Relations The decisions and actions of one person or department will affect all other persons and departments in the organization. 5. Principle of Effective Communication. Good communication must be present between all departments, within employees themselves and even between managers and their subordinates. 11
- 12. 6. Principle ofMutual Respect . All managers working at different levels (top, middle or lower) must respect each other. 7. Principle of Clarity of Objectives Clear objectives can be achieved easily and quickly. If everyone in the organization know the objectives very clearly 8. Principle of Scalar Chain Line of authority. 12
- 13. It encouragesteam spirit –no conflicts , rivalries between depts. or staff Coordination gives proper direction and integrates the activities of different departments Coordination facilitate motivation – it show concern and freedom for employee – so they show initiative , give incentives – financial, non financial, job satisfaction, and motivated to work better 13
- 14. It makeoptimum utilization of resources It bring together the human and material resources and use optimum. It helps to minimize the wastage of resources It helps to achieve objective quickly .. Minimize rivalries, conflicts , wastage , delays and other organizational problems. Ensures smooth working achieve objectives easily 14
- 15. Improves relationin the organization – top to bottom line Leads to higher efficiency – as it utilizes optimum use of resources – results in more return and low cost Improves good will of the organization .. improve image 15
- 16. Plan withclearly stated objective Organize the work according to priorities Ensure effective communication Define specific self responsibility Delegate subordinates with clear responsibilities Provide the standard --policies- procedures Supervise & guide subordinates as needed 16
- 17. Disagreement onobjectives Lack of knowledge – experience of leaders Lack of administrative skills and techniques Lack of orderly method of coordination Rapid staff turnover Nursing Dept has wide range of activities Lac of trust 17
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