This document provides information about an online educational session for club officers hosted by Coach Carole. It includes an introduction and schedule for upcoming educationals. The main content discusses preparing for and fulfilling the role of club officer, with a focus on the Vice President Education role. Tips are provided for planning meetings, training other officers, and using online tools like questionnaires and shared documents. The session aims to help officers understand their responsibilities and develop action plans.

1. Club Officer
Roles
Unplugged
Educational
July 2015
Speaker: Coach Carole
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2. Welcome to Indigo Valley Speakers
District 73 – Area North 29
Club in Formation: No. 04386183
 President: Carole McCulloch
 VP Membership: Elizabeth Mourik
 Secretary: Vicki Berry
Meetings:
 1st Wed of month online (here)
 3rd Wed of month Yackandandah Community Centre
Website:
 http://indigovalley.easy-speak.org

3. Introduction to our Online Educationals
Current Schedule:
 July: Club Officer Roles Unplugged
 August: How to manage your Club Success Plan
 September: How Good is Your Club
What Educationals for these months?
 October: ?
 November: ?
 December: ?
Your
Choice

4. Club Officer Roles Unplugged:
Preparation
• Do you have your handbook?
• Have you had a handover?
• Were you inducted?
• Do you have your badge?
• Do you know about meetings?
• What else should you do?
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5. Club Officer Roles Unplugged:
Getting Started
• Organise your club officer folder.
• Agendas, Minutes, Notes
• Club Officer Handbook, Calendar
• Club Success Plan
• Download and store your files in Dropbox or a
USB.
• Templates, Forms
• Charts, Flyers
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6. Club Officer Roles Unplugged:
Planning Ahead
• Download your own copy.
• https://www.toastmasters.org/~/media/549134EFA75548B6928C43B6BAAFE4
33.ashx
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7. Starting your Plan
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8. Working toward DCP
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9. Club Officer Roles Unplugged:
When You Are the ….
• Understand your role
• Read about the other team roles!
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10. Club Officer Roles Unplugged:
What is your favourite tip?
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11. Club Officer Roles Unplugged:
Tips for Training Online
1. Use of questionnaires for each role.
• Read and answer prior to training
• Share answers in discussion forum
• Sample questionnaire for VPEs
2. Create one slide with your favourite tips.
• Upload for an impromptu speech
• Upload to the cloud for sharing with others
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Shared
File

12. Vice President Education
Club Officer Training

13. www.toastmasters.org
VPE Roles, Tasks and Responsibilities
 Roles for Club Meetings
 Tasks outside the Club
Meeting
 Executive Committee
Responsibilities
How to use
easy-Speak

14. www.toastmasters.org
 Before Club Meetings
 Upon Arrival at Club
Meetings
 During Club Meetings
 After Club Meetings
 Using easy-Speak
Club Meeting Roles and Tasks

15. www.toastmasters.org
 Assist members to set goals (Goals Chart)
 Review scheduled roles (Roles by Meeting)
 Schedule education sessions
 Eg The Successful Club Series (Item 289)
 Create meeting agenda and assign roles
and schedule speeches according to
member requests (Sign up Sheets)
 Send meeting emails (Emails 1 and 5)
 Have a backup plan for last minute changes
1. Before Club Meetings

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 Offer support to Toastmaster (Detailed Agenda)
 Verify assigned members have arrived and
are prepared for assigned roles
 Remind members to provide manual to their
evaluator
 Greet guests and visitors (Add to User List)
 Inform Topicsmaster of any guests willing to
participate
2. Arrival at Club Meetings

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 Initial project completion records
 Recognize members for achievements
 Preside over meeting when necessary
 Answer education program or speech
contest questions easy-Speak Tutorials
 Distribute and follow up on Sign Up Sheets
 Ensure members fill out award applications
3. During Club Meetings

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• Complete role and speech records Agenda
Close
• Assign roles and schedule requested
speeches for next meeting Create Meeting
• Notify President of upcoming or achieved
awards
• Submit Award applications to TI in Club
Central
• Contact members via Club Mass Email for follow-
up
4. After Club Meetings

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 Plan club meeting agendas Agenda Templates
 Promote participation in the education
program Speech Requests, Goals and Progress Charts
 Orient new members easy-Speak Overview
 Encourage new members to participate in
roles and Ice Breaker asap
 Assign a mentor or liaise with Mentor Leader
Outside the Club Meeting

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 Prepare and present education program
reports
 Provide updates on member education
progress Club Communication and Leadership Charts
 Share information on upcoming speech
contests
VPE Executive Committee Tasks

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 How will you fulfill this responsibility?
 When will each action need to be
completed?
 Who is available to help you?
 What materials and resources can you use?
VPE Action Plan

22. www.toastmasters.org
 Attend district-sponsored club-officer training
program
 Read materials
 Arrange handover with the outgoing vice
president education
 Invite 1-3 members to serve on education
committee
 Meet with each member to discuss educational
goals
VPE Training

23. Club Officer Roles Unplugged:
Where to from here?
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24. Conclusion
Good luck happens
when preparedness
meets opportunity.
– Anon
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25. Questions?

26. Carole McCullochACG,ALB
coachcarole70@gmail.com
Skype Id: coach.carole