This document provides lecture notes on report writing and presentation. It defines key terms like police report and report. It outlines the characteristics of an effective police report including being factual, accurate, clear, concise, complete and timely. It discusses the uses of police reports in areas like criminal identification, investigations, court preparation and statistical analysis. It also covers topics like field notes, note taking, conducting interviews and answering the questions of who, what, where, when, how and why in a report.
Compiled and designed by Mark Fullbright , Certified Identity Theft Risk Management Specialist™ (CITRMS) as a free service for consumers to protect themselves and reduce their exposure to identity theft.
Stay Safe, Stay Secure
*Company names mentioned herein are the property of, and may be trademarks of, their respective owners and are for educational purposes only.
This document provides information about criminal investigations and interviews. It discusses the purpose of interviews, which is to gather valid information about a crime. It identifies different types of witnesses and suspects. It also outlines characteristics of effective interviewers and different types of questions. The document discusses verbal and nonverbal cues that can indicate deception or truthfulness. It provides examples of deception techniques like hedging, qualifiers, and denial responses. Overall, the document offers guidance on conducting interviews to obtain accurate information in a criminal investigation.
This is second part of Crime scene management which includes Duties of forensic scientist ,role of investigating officers , inspection of crime scene ,general rules for search a crime scene ,Medico-legal officers in crime scene management.
This presentation helps to understand the concept of crime scene management
This document provides an overview of crime scene investigation and analysis of forensic evidence. It discusses what constitutes a crime scene and the types of evidence that may be collected, including biological evidence, latent prints, footwear and tire tracks, trace evidence, and firearm evidence. It outlines the basic process of conducting a crime scene investigation and how the evidence is analyzed, with a focus on DNA evidence analysis using techniques like polymerase chain reaction, short tandem repeats, Y-chromosome analysis, and mitochondrial DNA analysis.
This document provides guidance on principles of criminal investigations and report writing. It discusses the basics of what constitutes an investigation and investigator. It outlines the legal standards of probable cause and reasonable suspicion that authorize the beginning of an investigation. The document provides tips for effective report writing, including writing in first person, chronological order, past tense, and active voice. It emphasizes the importance of clarity, accuracy, and avoiding missing information. Basic English grammar rules are also reviewed, such as subject-verb agreement, pronoun reference, and spelling. The goal is to help officers write reports that fully and clearly convey all pertinent facts and details of an investigation.
This document provides guidance on conducting interviews and interrogations. It discusses establishing rapport with interviewees, reading body language for signs of deception, using alternative questioning techniques to obtain confessions, analyzing statements for truthfulness, and dealing with juveniles and requests for legal counsel. The goal is to objectively gather facts, discover new evidence and leads, and establish the truth through respectful but firm questioning.
This document provides information and sample formats for legal forms used in investigations, including memorandums, civilian letters, and investigation reports. It discusses the typical parts and guidelines for each type of legal form. Sample formats are provided for an investigation report and a legal format for a case report, detailing the standard sections to include for each: authority, matters investigated/details, facts of the case, discussion, and conclusions. Common defects seen in communications from law enforcement offices are also listed.
Criminal Justice 1: What is a Professional Report?Jean Reynolds
This document discusses the importance of police report writing and the qualities of an effective report. A well-written report documents actions, provides statistical data, aids investigations, and demonstrates professionalism. An efficient report only includes necessary facts and logically sequences information. A thorough report has all details needed for follow-up like dates, locations, evidence. A professional report uses standard English and follows agency guidelines. An objective report states only observed facts without opinions or judgments.
Compiled and designed by Mark Fullbright , Certified Identity Theft Risk Management Specialist™ (CITRMS) as a free service for consumers to protect themselves and reduce their exposure to identity theft.
Stay Safe, Stay Secure
*Company names mentioned herein are the property of, and may be trademarks of, their respective owners and are for educational purposes only.
This document provides information about criminal investigations and interviews. It discusses the purpose of interviews, which is to gather valid information about a crime. It identifies different types of witnesses and suspects. It also outlines characteristics of effective interviewers and different types of questions. The document discusses verbal and nonverbal cues that can indicate deception or truthfulness. It provides examples of deception techniques like hedging, qualifiers, and denial responses. Overall, the document offers guidance on conducting interviews to obtain accurate information in a criminal investigation.
This is second part of Crime scene management which includes Duties of forensic scientist ,role of investigating officers , inspection of crime scene ,general rules for search a crime scene ,Medico-legal officers in crime scene management.
This presentation helps to understand the concept of crime scene management
This document provides an overview of crime scene investigation and analysis of forensic evidence. It discusses what constitutes a crime scene and the types of evidence that may be collected, including biological evidence, latent prints, footwear and tire tracks, trace evidence, and firearm evidence. It outlines the basic process of conducting a crime scene investigation and how the evidence is analyzed, with a focus on DNA evidence analysis using techniques like polymerase chain reaction, short tandem repeats, Y-chromosome analysis, and mitochondrial DNA analysis.
This document provides guidance on principles of criminal investigations and report writing. It discusses the basics of what constitutes an investigation and investigator. It outlines the legal standards of probable cause and reasonable suspicion that authorize the beginning of an investigation. The document provides tips for effective report writing, including writing in first person, chronological order, past tense, and active voice. It emphasizes the importance of clarity, accuracy, and avoiding missing information. Basic English grammar rules are also reviewed, such as subject-verb agreement, pronoun reference, and spelling. The goal is to help officers write reports that fully and clearly convey all pertinent facts and details of an investigation.
This document provides guidance on conducting interviews and interrogations. It discusses establishing rapport with interviewees, reading body language for signs of deception, using alternative questioning techniques to obtain confessions, analyzing statements for truthfulness, and dealing with juveniles and requests for legal counsel. The goal is to objectively gather facts, discover new evidence and leads, and establish the truth through respectful but firm questioning.
This document provides information and sample formats for legal forms used in investigations, including memorandums, civilian letters, and investigation reports. It discusses the typical parts and guidelines for each type of legal form. Sample formats are provided for an investigation report and a legal format for a case report, detailing the standard sections to include for each: authority, matters investigated/details, facts of the case, discussion, and conclusions. Common defects seen in communications from law enforcement offices are also listed.
Criminal Justice 1: What is a Professional Report?Jean Reynolds
This document discusses the importance of police report writing and the qualities of an effective report. A well-written report documents actions, provides statistical data, aids investigations, and demonstrates professionalism. An efficient report only includes necessary facts and logically sequences information. A thorough report has all details needed for follow-up like dates, locations, evidence. A professional report uses standard English and follows agency guidelines. An objective report states only observed facts without opinions or judgments.
The document provides guidance on sketching a crime scene, including the purpose of crime scene sketches, the types of sketches (rough and finished), necessary materials, and step-by-step instructions. It emphasizes accurately documenting the location and relationships of objects and evidence through measurement and notation. The reader is then assigned to visit a virtual crime scene and complete a rough sketch and finished sketch, including specified measurements and evidence.
This document summarizes a police report form and procedures for recording incidents in police blotters and reports. It discusses the legal basis and importance of police blotters, as well as the proper procedures, contents, and samples for completing entries in the blotter. Key details like names of involved individuals, date, time, location, and narrative of incidents should be recorded accurately and signed by responding officers.
This document is the revised 2011 Criminal Investigation Manual published by the Philippine National Police (PNP). It contains introductory messages from the Secretary of the Department of Interior and Local Government, the Chief of PNP, and the Director of PNP Directorate for Investigation and Detective Management. The manual is copyrighted by PNP Directorate for Investigation and Detective Management. It provides guidelines and procedures for criminal investigations for PNP officers. It covers general investigation principles and procedures, specific crimes under the Revised Penal Code, and crimes committed by public officers. The manual aims to enhance the investigative capabilities of PNP officers.
The document discusses the importance and elements of effective police reports. It notes that police reports are a permanent record, are used in investigations and prosecutions, and that 15-20% of an officer's time is spent on report writing. The key elements that police reports should address are who, what, when, where, how and why regarding the incident. Reports must be complete, concise, clear, correct and courteous. The document outlines the different types of reports and what should be documented in preliminary, progress, and closing reports. Effective description is also emphasized.
The initial responding officers should assess any threats upon arriving at a crime scene, preserve evidence by limiting disturbance of the scene, and ensure safety by controlling any dangerous situations, persons, or materials.
The document outlines the components of an effective investigation plan, including a summary of the complaint, legal theories, investigation strategy, required resources, and milestones. An investigation plan helps investigators stay focused on key issues, identify investigative avenues, and use resources efficiently. It should include a summary of allegations, applicable laws, potential defenses, elements needed to prove violations, and strategies for gathering evidence from sources like interviews and documents. The plan also determines personnel, budgets, and timelines for completing milestones at each investigation stage.
This 3-credit course teaches investigative report writing and presentation skills to police officers. The instructor is a police lieutenant who will provide guidance on documenting investigations and communicating findings effectively in a written report or oral presentation. Students will learn best practices for organizing information gathered from a crime scene or incident in a clear, concise manner for supervisors, prosecutors, and other officials.
The document provides an overview of crime scene investigation procedures. It discusses establishing the crime scene perimeter and securing evidence, documenting the scene through photography, sketching, and note taking, conducting systematic searches using standard patterns, collecting, packaging, and maintaining chain of custody of evidence, submitting evidence to labs for analysis, and the roles of various personnel including medical examiners. Crime scene investigation aims to reconstruct events and identify suspects through careful documentation and recognition of physical evidence.
The document discusses the Convention Against Torture and Other Cruel, Inhuman, or Degrading Treatment or Punishment (CAT) as it relates to the Philippines. It outlines 5 thematic objectives: 1) Implement the Anti-Torture Law of 2009, 2) Enhance preventive and protective mechanisms, 3) Heighten awareness of human rights, 4) Enact appropriate legislation, and 5) Ratify human rights instruments. It provides details on the implementation of the Anti-Torture Law and establishment of mechanisms to prevent torture and protect victims. It also discusses strategic indicators and baseline situations to measure progress towards these objectives.
The document provides information on report writing criteria and sentence structure. It discusses the key aspects of an effective investigative report, including clarity, accuracy, brevity, specificity, completeness and timeliness. It then defines the four main types of sentences according to structure - simple, compound, complex and compound-complex - and provides examples of each. The document also classifies sentences according to function as declarative, interrogative, imperative or exclamatory and gives examples of each type.
This document provides an overview of fundamentals of criminal investigation. It discusses characteristics of successful investigators including being objective, adjustable, and diplomatic. It outlines the basic types of investigations and steps in preliminary and follow-up investigations. It also covers interview and interrogation techniques, types of interviews, obtaining and recording information, and the difference between information and evidence in criminal cases.
Polce organization and administration (demo presentation)Dominic Guiao
The document summarizes the history and organization of policing in the Philippines. It discusses how policing evolved from early Spanish colonial forms of rural and urban policing to the current Philippine National Police (PNP) system established in 1990. It outlines the ranks, requirements, and appointment processes within the PNP and describes the national and regional command structure.
Criminal Justice 3: Prepare to Write a ReportJean Reynolds
Officers should prepare to write police reports by bringing writing materials to the scene, observing details, and taking thorough notes. Important information in a report includes what happened, statements from those involved, investigative actions taken, contact information, evidence handling, and legal details. When writing reports, officers should include specific details to establish probable cause, describe individuals, explain injuries and evidence handling. Effective interview tips are dealing with emotions first, providing privacy, asking for clarification, and using quotation marks for exact statements.
Actus rea refers to the guilty act, while mens rea refers to the guilty mind or intent. So the correct answer is C - Guilty act and guilty mind. Actus non facit reum nisi mens sit rea means "the act does not make a person guilty unless the mind is also guilty". This is a fundamental principle of criminal law that for an act to result in criminal liability, it must involve both a guilty act (actus rea) and a guilty mind (mens rea).
The document discusses different types of primary and secondary sources for investigative journalism, including published sources like newspapers, reports, and directories, as well as unpublished public records and some non-public documents. It also outlines challenges to accessing information from public records and tips for overcoming obstacles to obtain important documents. Primary and secondary sources are important research materials for understanding subjects, laws, structures, and gaining insights for investigative stories.
1. The prosecution plays a crucial role in the Philippine criminal justice system as it occupies the central position between the police and the courts.
2. The prosecutor is responsible for carrying out the administration of the criminal justice system through adequately examining offenses and deciding whether to prosecute individuals, ensuring fairness and justice.
3. Preliminary investigations are conducted by prosecutors to determine if there is probable cause that a crime has been committed before criminal charges are formally filed. This helps preserve evidence and keep witnesses under the state's control.
This document provides guidelines for writing memorandums within a police service. It discusses the purpose and tone of memorandums, including impersonal tone from superiors to subordinates and more formal tone from subordinates to superiors. Key parts of a memorandum are outlined, including the heading with address, subject, date; body with paragraphs and references; and complimentary ending with signature and lists of enclosures and copies. Proper formatting of memorandums, such as font, spacing, indentation and page numbering, is also described.
The document provides notes on proposed amendments to the Revised Rules on Evidence in the Philippines. Key amendments include:
- In Rule 128, evidence may now be excluded by the Constitution in addition to the law or rules.
- In Rule 129, judicial notice can now be taken of official acts of the National Government, and the court may announce intent to take judicial notice during pre-trial in addition to trial.
- In Rule 130, the definition of documentary evidence was expanded to include recordings, photographs, sounds and their equivalents. The original document rule now applies to writings, recordings, photographs and other records in addition to documents. Exceptions were also added when the original cannot be obtained through judicial processes or is
This document provides information on photography and forensic photography. It defines photography, police photography, and forensic photography. It discusses the history and evolution of photography, including important figures like Daguerre, Talbot, and Eastman. It describes camera parts and functions, focusing controls, aperture, shutter speed, and types of cameras and shutters. The document also covers principles of photography, handling cameras properly, and avoiding camera shake.
Chapter 6 – Field Notes and ReportingField notes are t.docxrobertad6
Chapter 6 – Field Notes and Reporting
Field notes are the shorthand written record made by police officers from the time
they arrive at the scene until the assignment is completed. The following factors they arrive at the scene until the assignment is completed. The following factors
form the importance of field notes.
Field Notes are More Reliable Than an Officer’s Memory
It only takes a short period of time for some important details to slide away from
your memory and the only way to combat this potential loss of information is to rely
on field notes which you previously prepared.
Field Notes are the Primary Information Source for the Incident/Offense Report
Because the first-responding officer is usually the person who writes any incident
report which is required by the situation, field notes are important because they
represent the information which forms the content of the incident report.
Detailed Field Notes May Reduce the Need to Re-contact the Parties Involved
Once in a while, victims and witnesses get annoyed and even angry when they are
re-contacted by an officer who obviously did not take good field notes when he/she
talked to them earlier and therefore cannot complete the incident report without
additional information.
Field Notes Can be Used to Defend the Integrity of the Incident/Offense Report.
During courtroom testimony you may refer to field notes to refresh you recollection
of the events.
In terms of the incident report, the basic questions which the first-responding
officer to a crime scene needs to find answers for are the blank spaces on the officer to a crime scene needs to find answers for are the blank spaces on the
face of an incident report. Typically this includes information about who the
victims and witnesses are and how to contact them, the specifics associated
with the crime, and descriptions of the suspect.
There are also numerous other questions which must be asked called interrogatory
questions. These include: what, when where, who, how, and why. Although no
single set of questions can meet the needs for investigating all types of crime, there
are six primary questions which have long be recognized in the field for being very
useful.
While the exact layout for incident reports typically varies from one
jurisdiction to another, they all have a “face” with blanks into which the jurisdiction to another, they all have a “face” with blanks into which the
officer conducting the preliminary investigation enters basic case
information. These blanks require information about the type of crime
committed, the complainant, victim, witnesses, and offenders, and other
details. Additional investigative information is written in the blank space
available on the reverse of the face or on a page which may be referred to as
“continuation.”
For roughly a decade, there has been a voluntary program underway which is
moving police departments away from the basi.
The police blotter document provides information on properly recording incidents in a police blotter or log book. It discusses the legal basis and importance of maintaining an accurate police blotter. Key details that should be included in blotter entries are names of those involved, date, time, location, narrative of events, and signatures. A sample police blotter entry for a shooting incident is also provided, with specifics on who, what, when, where, how details.
The document provides guidance on sketching a crime scene, including the purpose of crime scene sketches, the types of sketches (rough and finished), necessary materials, and step-by-step instructions. It emphasizes accurately documenting the location and relationships of objects and evidence through measurement and notation. The reader is then assigned to visit a virtual crime scene and complete a rough sketch and finished sketch, including specified measurements and evidence.
This document summarizes a police report form and procedures for recording incidents in police blotters and reports. It discusses the legal basis and importance of police blotters, as well as the proper procedures, contents, and samples for completing entries in the blotter. Key details like names of involved individuals, date, time, location, and narrative of incidents should be recorded accurately and signed by responding officers.
This document is the revised 2011 Criminal Investigation Manual published by the Philippine National Police (PNP). It contains introductory messages from the Secretary of the Department of Interior and Local Government, the Chief of PNP, and the Director of PNP Directorate for Investigation and Detective Management. The manual is copyrighted by PNP Directorate for Investigation and Detective Management. It provides guidelines and procedures for criminal investigations for PNP officers. It covers general investigation principles and procedures, specific crimes under the Revised Penal Code, and crimes committed by public officers. The manual aims to enhance the investigative capabilities of PNP officers.
The document discusses the importance and elements of effective police reports. It notes that police reports are a permanent record, are used in investigations and prosecutions, and that 15-20% of an officer's time is spent on report writing. The key elements that police reports should address are who, what, when, where, how and why regarding the incident. Reports must be complete, concise, clear, correct and courteous. The document outlines the different types of reports and what should be documented in preliminary, progress, and closing reports. Effective description is also emphasized.
The initial responding officers should assess any threats upon arriving at a crime scene, preserve evidence by limiting disturbance of the scene, and ensure safety by controlling any dangerous situations, persons, or materials.
The document outlines the components of an effective investigation plan, including a summary of the complaint, legal theories, investigation strategy, required resources, and milestones. An investigation plan helps investigators stay focused on key issues, identify investigative avenues, and use resources efficiently. It should include a summary of allegations, applicable laws, potential defenses, elements needed to prove violations, and strategies for gathering evidence from sources like interviews and documents. The plan also determines personnel, budgets, and timelines for completing milestones at each investigation stage.
This 3-credit course teaches investigative report writing and presentation skills to police officers. The instructor is a police lieutenant who will provide guidance on documenting investigations and communicating findings effectively in a written report or oral presentation. Students will learn best practices for organizing information gathered from a crime scene or incident in a clear, concise manner for supervisors, prosecutors, and other officials.
The document provides an overview of crime scene investigation procedures. It discusses establishing the crime scene perimeter and securing evidence, documenting the scene through photography, sketching, and note taking, conducting systematic searches using standard patterns, collecting, packaging, and maintaining chain of custody of evidence, submitting evidence to labs for analysis, and the roles of various personnel including medical examiners. Crime scene investigation aims to reconstruct events and identify suspects through careful documentation and recognition of physical evidence.
The document discusses the Convention Against Torture and Other Cruel, Inhuman, or Degrading Treatment or Punishment (CAT) as it relates to the Philippines. It outlines 5 thematic objectives: 1) Implement the Anti-Torture Law of 2009, 2) Enhance preventive and protective mechanisms, 3) Heighten awareness of human rights, 4) Enact appropriate legislation, and 5) Ratify human rights instruments. It provides details on the implementation of the Anti-Torture Law and establishment of mechanisms to prevent torture and protect victims. It also discusses strategic indicators and baseline situations to measure progress towards these objectives.
The document provides information on report writing criteria and sentence structure. It discusses the key aspects of an effective investigative report, including clarity, accuracy, brevity, specificity, completeness and timeliness. It then defines the four main types of sentences according to structure - simple, compound, complex and compound-complex - and provides examples of each. The document also classifies sentences according to function as declarative, interrogative, imperative or exclamatory and gives examples of each type.
This document provides an overview of fundamentals of criminal investigation. It discusses characteristics of successful investigators including being objective, adjustable, and diplomatic. It outlines the basic types of investigations and steps in preliminary and follow-up investigations. It also covers interview and interrogation techniques, types of interviews, obtaining and recording information, and the difference between information and evidence in criminal cases.
Polce organization and administration (demo presentation)Dominic Guiao
The document summarizes the history and organization of policing in the Philippines. It discusses how policing evolved from early Spanish colonial forms of rural and urban policing to the current Philippine National Police (PNP) system established in 1990. It outlines the ranks, requirements, and appointment processes within the PNP and describes the national and regional command structure.
Criminal Justice 3: Prepare to Write a ReportJean Reynolds
Officers should prepare to write police reports by bringing writing materials to the scene, observing details, and taking thorough notes. Important information in a report includes what happened, statements from those involved, investigative actions taken, contact information, evidence handling, and legal details. When writing reports, officers should include specific details to establish probable cause, describe individuals, explain injuries and evidence handling. Effective interview tips are dealing with emotions first, providing privacy, asking for clarification, and using quotation marks for exact statements.
Actus rea refers to the guilty act, while mens rea refers to the guilty mind or intent. So the correct answer is C - Guilty act and guilty mind. Actus non facit reum nisi mens sit rea means "the act does not make a person guilty unless the mind is also guilty". This is a fundamental principle of criminal law that for an act to result in criminal liability, it must involve both a guilty act (actus rea) and a guilty mind (mens rea).
The document discusses different types of primary and secondary sources for investigative journalism, including published sources like newspapers, reports, and directories, as well as unpublished public records and some non-public documents. It also outlines challenges to accessing information from public records and tips for overcoming obstacles to obtain important documents. Primary and secondary sources are important research materials for understanding subjects, laws, structures, and gaining insights for investigative stories.
1. The prosecution plays a crucial role in the Philippine criminal justice system as it occupies the central position between the police and the courts.
2. The prosecutor is responsible for carrying out the administration of the criminal justice system through adequately examining offenses and deciding whether to prosecute individuals, ensuring fairness and justice.
3. Preliminary investigations are conducted by prosecutors to determine if there is probable cause that a crime has been committed before criminal charges are formally filed. This helps preserve evidence and keep witnesses under the state's control.
This document provides guidelines for writing memorandums within a police service. It discusses the purpose and tone of memorandums, including impersonal tone from superiors to subordinates and more formal tone from subordinates to superiors. Key parts of a memorandum are outlined, including the heading with address, subject, date; body with paragraphs and references; and complimentary ending with signature and lists of enclosures and copies. Proper formatting of memorandums, such as font, spacing, indentation and page numbering, is also described.
The document provides notes on proposed amendments to the Revised Rules on Evidence in the Philippines. Key amendments include:
- In Rule 128, evidence may now be excluded by the Constitution in addition to the law or rules.
- In Rule 129, judicial notice can now be taken of official acts of the National Government, and the court may announce intent to take judicial notice during pre-trial in addition to trial.
- In Rule 130, the definition of documentary evidence was expanded to include recordings, photographs, sounds and their equivalents. The original document rule now applies to writings, recordings, photographs and other records in addition to documents. Exceptions were also added when the original cannot be obtained through judicial processes or is
This document provides information on photography and forensic photography. It defines photography, police photography, and forensic photography. It discusses the history and evolution of photography, including important figures like Daguerre, Talbot, and Eastman. It describes camera parts and functions, focusing controls, aperture, shutter speed, and types of cameras and shutters. The document also covers principles of photography, handling cameras properly, and avoiding camera shake.
Chapter 6 – Field Notes and ReportingField notes are t.docxrobertad6
Chapter 6 – Field Notes and Reporting
Field notes are the shorthand written record made by police officers from the time
they arrive at the scene until the assignment is completed. The following factors they arrive at the scene until the assignment is completed. The following factors
form the importance of field notes.
Field Notes are More Reliable Than an Officer’s Memory
It only takes a short period of time for some important details to slide away from
your memory and the only way to combat this potential loss of information is to rely
on field notes which you previously prepared.
Field Notes are the Primary Information Source for the Incident/Offense Report
Because the first-responding officer is usually the person who writes any incident
report which is required by the situation, field notes are important because they
represent the information which forms the content of the incident report.
Detailed Field Notes May Reduce the Need to Re-contact the Parties Involved
Once in a while, victims and witnesses get annoyed and even angry when they are
re-contacted by an officer who obviously did not take good field notes when he/she
talked to them earlier and therefore cannot complete the incident report without
additional information.
Field Notes Can be Used to Defend the Integrity of the Incident/Offense Report.
During courtroom testimony you may refer to field notes to refresh you recollection
of the events.
In terms of the incident report, the basic questions which the first-responding
officer to a crime scene needs to find answers for are the blank spaces on the officer to a crime scene needs to find answers for are the blank spaces on the
face of an incident report. Typically this includes information about who the
victims and witnesses are and how to contact them, the specifics associated
with the crime, and descriptions of the suspect.
There are also numerous other questions which must be asked called interrogatory
questions. These include: what, when where, who, how, and why. Although no
single set of questions can meet the needs for investigating all types of crime, there
are six primary questions which have long be recognized in the field for being very
useful.
While the exact layout for incident reports typically varies from one
jurisdiction to another, they all have a “face” with blanks into which the jurisdiction to another, they all have a “face” with blanks into which the
officer conducting the preliminary investigation enters basic case
information. These blanks require information about the type of crime
committed, the complainant, victim, witnesses, and offenders, and other
details. Additional investigative information is written in the blank space
available on the reverse of the face or on a page which may be referred to as
“continuation.”
For roughly a decade, there has been a voluntary program underway which is
moving police departments away from the basi.
The police blotter document provides information on properly recording incidents in a police blotter or log book. It discusses the legal basis and importance of maintaining an accurate police blotter. Key details that should be included in blotter entries are names of those involved, date, time, location, narrative of events, and signatures. A sample police blotter entry for a shooting incident is also provided, with specifics on who, what, when, where, how details.
This document summarizes a police report form and procedures for recording incidents in police blotters and reports. It discusses the legal basis and importance of police blotters, as well as the proper procedures, contents, and samples for completing entries in the blotter. Key details like names of individuals involved, date, time, location, and narrative of incidents should be recorded accurately and signed by responding officers.
This document outlines the essentials of writing police reports. It defines different types of reports and their purposes, including initial reports, supplemental reports, and attachments. Good reports are factual, clear, complete, and concise. They answer who, what, when, where, why, and how. Key components include the date, time, location, kind of call, and descriptions of surroundings, vehicles, and suspects. The document provides objectives for students to define report types, identify elements of a good report, and write reports on cases of burglary and aggravated robbery.
ESSENTIALS OF WRITING,TYPES OF REPORTS, PARTS OF REPORTpixel the photo
This document outlines the essentials of writing police reports. It defines different types of reports and their purposes, including initial reports, supplemental reports, and attachments. Good reports are factual, clear, complete, and concise. They answer who, what, when, where, why, and how. Key components include the date, time, location, kind of call, and descriptions. The goals are to organize a police department's records, aid investigations and prosecutions, and document incidents from the initial response through any court proceedings.
The document discusses various types and classifications of police reports. It identifies 5 main classifications of reports: technical reports, problem determining reports, problem solution reports, fact finding reports, and performance reports. It also describes different categories of reports such as operational reports, internal business reports, and summary reports. Finally, it lists and provides examples of specific types of police reports such as spot reports, special reports, beat inspection reports, wanted person reports, arrest reports, crime reports, and situation reports.
This document discusses crime scene management and security. It defines a crime scene as the area where evidence of a crime may be found. The responsibilities of the first responder are to assist victims, secure witnesses and the crime scene to preserve evidence, and notify authorities. The crime scene must be cordoned off and a log kept of all entries and exits to prevent contamination. Proper crime scene management requires information management, manpower management, technology management, and logistics management. Securing the crime scene is crucial to preserve physical evidence and solve crimes according to Locard's exchange principle, which states that every contact leaves a trace.
This document discusses effective report writing for criminal justice professionals. It emphasizes that reports must be accurate, complete, concise, organized, understandable, and timely. They are used to examine past cases, continue investigations, prepare court cases, and more. Effective reports are written in a clear, factual, objective manner. The writing process involves gathering information, organizing it, drafting a report, and revising it. Common types of law enforcement reports include offense/incident reports, arrest reports, and supplemental reports. Taking thorough field notes is the starting point for any effective report.
No, statements made under Garrity protections cannot be used against another employee in a criminal case, as Garrity is intended to compel cooperation for administrative/internal purposes only while protecting the witness from criminal prosecution based on their compelled statements. The statements of one employee under Garrity could potentially be used against that same employee in administrative proceedings, but not against another employee in a criminal case.
The document provides tips for writing effective fraud examination reports. It discusses knowing the audience, which may include company insiders, attorneys, defendants, witnesses, judges, and the media. The report should have a clear purpose to communicate examination results and document work. Visual aids can help explain complex cases. The report must be impartial, accurate, and avoid opinions to let facts stand on their own. Thorough proofreading is important to prevent credibility issues from errors.
Remember The Titans Essay. Remember the titans essay film techniques used in ...Felicia Gonzales
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This document provides the job description, qualifications, and responsibilities for a THP Dispatcher 2 position. The position involves receiving and transmitting law enforcement, disaster, and weather information via phone, teletype, and radio. Qualifications include a high school diploma and one year of dispatching experience, as well as passing a background check and physical/psychological exams.
Identifying and Arresting SuspectsName Patrice Smith.docxaryan532920
Identifying and Arresting Suspects
Name: Patrice Smith
Introduction
During the process of arresting of a suspect the police have to use the required procedure to maintain a person right of freedom (Hess, Orthmann & Cho, 2016).There are several requirement which a police must meet before making an arrest.When an illegal arrest is made it can affect the prosecution case in criminal trial (Hess, Orthmann & Cho, 2016).There are some extra procedures which are added in some state to protect the physical safety of the police and help the police making a mistake (Hess, Orthmann & Cho, 2016).
An arrest involves the actins of the police officer where the deprive a person right to freedom. Most criminal cases lacks suspect and even witness and factors which are vital in solving a criminal investigation must be employed. All the elements of crime must be proven and a connection established between a criminal act and the suspect.
*
The Circumstances of Making an ArrestThe police office has observed a crime.There is a probable cause a person has committed a crime.Presence of an arrest warrant (Hess, Orthmann & Cho, 2016).
Taking a personal fundamental right is serious case and therefore undoubtable evidence must be available. For the rights of the suspect to be ensured during the time of an arrest the police are required the specified procedure. Therefore, during making an arrest the police office has to be there physically and observe the crime. Secondly, there should satisfactory evidence that a person has committed a crime. The police office can also acquire a warrant which will certify searching of property for evidence and making an arrest.
*
Procedure of Making an ArrestThe rules of making an arrest varies with jurisdiction.The arrest occurs when a person being suspected is required not to leave.The police has to use the handcuffs or place the suspect in the police cruiser (Hess, Orthmann & Cho, 2016). The police officer has to read the Miranda Right during making an arrest. Finally the police are prohibited from using excessive force during an arrest (Hess, Orthmann & Cho, 2016). However, police use excessive force when an arrestee seems to resist an arrest.
The police office adheres to specific procedures during making of an arrest. The rules can change depending on the jurisdiction. The police use handcuff so as to protect themselves . Importantly, the have to read the Miranda Right during an arrest. The Miranda right enables the questioning of the suspect and using the information they say against them. Nonetheless , the police is required not use cruelty or excessive during making an arrest. The excessive use of force can interfere with the criminal trial.
*
Identification of the suspect Use of drivers license or drivers license guide (Hess, Orthmann & Cho, 2016). Through the use of a witness or a victim to a crime.
First, the suspect is identified through the use driver license as according to the REAL ...
- This document discusses various aspects of police reporting and investigation such as the criteria for a good police report, drafts of police reports, standard operating procedures (SOPs), and the cardinal points of investigation. It provides examples of police SOPs and describes the purposes of having SOPs. It also explains the 5 Ws and 1 H (who, what, where, when, why, how) questions that guide police investigations.
1) Evidence collection can be the single most crucial process in.docxcroftsshanon
1) Evidence collection can be the single most crucial process in an investigation. The evidence collection process is the foundation of the case. Evidence must be adequately photographed, collected, and documented. One of the fathers of forensic science, Edmond Locard, had a principle that states that every contact leaves a trace. Once evidence is touched, moved, or disturbed, it is never the same (Horswell, J., & Fowler, C. 2004.)
Due to the importance of evidence collection, a trained individual in crime scene management is key to obtaining evidence properly and collecting the most important evidence that could lead to solving the case.
A crime scene unit is a massive advantage in many ways. People in crime scene units are trained civilians and law enforcement officers in the field of forensics (Gehl, R. and Plecas, D. 2017.) They know what to look for in different types of crimes due to their training and experience. A patrol officer may not know what to look for and will most likely not have the proper equipment to look for certain types of evidence. Another advantage is that the crime scene unit can manage the scene while the investigator now has time to talk to witnesses, offenders, write search warrants, etc. An investigator for a smaller agency doesn’t have the luxury of having someone work the crime scene. The lead investigator now has to manage/ work the crime scene, talk to witness, develop leads, write search warrants, and many other things. With all of these tasks, it is easy to miss a step in the evidence collection process. One final advantage is straightforward, proper documentation. Often patrol officers skip steps when it comes to documenting evidence. This is because they do not know the importance of adequate documentation. Chain of custody can be a deal-breaker in a case in court. Crime scene techs know how to document the chain of custody properly and know the proper forms to fill out for different types of evidence examinations.
With all the positives of evidence collection units, it is still impossible for most police departments to have this option. To ensure that a department’s investigators are qualified to manage a scene, they must be sent to trainings such as the National Forensic Academy or the TBI State Academy. These are options for the departments that can’t provide units dedicated to evidence collection. Also, patrol officers should be trained in basic crime scene management to preserve a scene properly until an investigator arrives. It is a patrol officer’s second nature to determine a victim, but it is not their second nature to determine pertinent physical evidence at a crime scene (Hawthorne, M. R. 1998.) Proper schooling and training could help make this a second nature.
2) “Evidence -collection unit dispatches specially trained personnel to the crime scene to collect and preserve physical evidence that will later be processed at the crime laboratory”. Evidence-Collection ge.
Shawn-Lee Scheepers has over 19 years of experience as a police officer and private detective in South Africa. He obtained qualifications including a National Diploma in Police Administration and additional training in fields guide work. Currently he is the Director of a private detective agency where he oversees investigations, manages staff, and conducts surveillance, undercover work and other detective services for clients. He has extensive experience investigating various cases including fraud, theft, and missing persons.
Shawn-Lee Scheepers has over 19 years of experience as a police officer and private detective in South Africa. He obtained qualifications including a National Diploma in Police Administration and additional training in fields guide work. Currently he is the Director of a private detective agency where he oversees investigations, manages staff, and conducts surveillance, undercover work and other detective services for clients. He has extensive experience investigating various cases including fraud, theft, and missing persons.
LOGBOOK AND REPORT WRITING for security guards improvementMichaelOnia
This document provides guidance on standard logbook writing and incident report writing techniques. It outlines the purposes of taking field notes and writing security logbook entries, which include creating an accurate permanent record of events. Notes should be taken to include details like times, statements, evidence, and descriptions. Notes can aid investigations and courtroom testimony by providing facts rather than relying on memory. Logbook entries should be written in chronological order and include details of assignments, duties, equipment, and any incidents using who, what, when, where, why, and how. Reports should have clear, legible, complete, accurate, objective, and prompt information.
Police provides safety to citizens. It always remains steady for arresting any criminal who is a threat for the safety of society. After registering the FIR from any citizen, police starts its work and on that basis it arrests the criminals if proofs are found against them. Once the criminals are arrested, police starts investigation from them. After getting all the proofs against the criminal, it is the duty of the police to present all the proofs honestly to the court so that the right man can get right punishment. The true and right information provided by the people to police helps a lot in arresting the criminals who try to spoil the peaceful environment of society. Along with low salary scale, facilities of modern technology such as computerized system of keeping records are not provided to police department which causes low efficiency. As it is the age of computers and all the organizations today use computers to maintain their records, so this facility should also be given to police department in order to increase their efficiency and to save their time. In our Project we are going to implement a CRMS (Criminal Record Management System).
Leveraging Generative AI to Drive Nonprofit InnovationTechSoup
In this webinar, participants learned how to utilize Generative AI to streamline operations and elevate member engagement. Amazon Web Service experts provided a customer specific use cases and dived into low/no-code tools that are quick and easy to deploy through Amazon Web Service (AWS.)
Walmart Business+ and Spark Good for Nonprofits.pdfTechSoup
"Learn about all the ways Walmart supports nonprofit organizations.
You will hear from Liz Willett, the Head of Nonprofits, and hear about what Walmart is doing to help nonprofits, including Walmart Business and Spark Good. Walmart Business+ is a new offer for nonprofits that offers discounts and also streamlines nonprofits order and expense tracking, saving time and money.
The webinar may also give some examples on how nonprofits can best leverage Walmart Business+.
The event will cover the following::
Walmart Business + (https://business.walmart.com/plus) is a new shopping experience for nonprofits, schools, and local business customers that connects an exclusive online shopping experience to stores. Benefits include free delivery and shipping, a 'Spend Analytics” feature, special discounts, deals and tax-exempt shopping.
Special TechSoup offer for a free 180 days membership, and up to $150 in discounts on eligible orders.
Spark Good (walmart.com/sparkgood) is a charitable platform that enables nonprofits to receive donations directly from customers and associates.
Answers about how you can do more with Walmart!"
Level 3 NCEA - NZ: A Nation In the Making 1872 - 1900 SML.pptHenry Hollis
The History of NZ 1870-1900.
Making of a Nation.
From the NZ Wars to Liberals,
Richard Seddon, George Grey,
Social Laboratory, New Zealand,
Confiscations, Kotahitanga, Kingitanga, Parliament, Suffrage, Repudiation, Economic Change, Agriculture, Gold Mining, Timber, Flax, Sheep, Dairying,
Philippine Edukasyong Pantahanan at Pangkabuhayan (EPP) CurriculumMJDuyan
(𝐓𝐋𝐄 𝟏𝟎𝟎) (𝐋𝐞𝐬𝐬𝐨𝐧 𝟏)-𝐏𝐫𝐞𝐥𝐢𝐦𝐬
𝐃𝐢𝐬𝐜𝐮𝐬𝐬 𝐭𝐡𝐞 𝐄𝐏𝐏 𝐂𝐮𝐫𝐫𝐢𝐜𝐮𝐥𝐮𝐦 𝐢𝐧 𝐭𝐡𝐞 𝐏𝐡𝐢𝐥𝐢𝐩𝐩𝐢𝐧𝐞𝐬:
- Understand the goals and objectives of the Edukasyong Pantahanan at Pangkabuhayan (EPP) curriculum, recognizing its importance in fostering practical life skills and values among students. Students will also be able to identify the key components and subjects covered, such as agriculture, home economics, industrial arts, and information and communication technology.
𝐄𝐱𝐩𝐥𝐚𝐢𝐧 𝐭𝐡𝐞 𝐍𝐚𝐭𝐮𝐫𝐞 𝐚𝐧𝐝 𝐒𝐜𝐨𝐩𝐞 𝐨𝐟 𝐚𝐧 𝐄𝐧𝐭𝐫𝐞𝐩𝐫𝐞𝐧𝐞𝐮𝐫:
-Define entrepreneurship, distinguishing it from general business activities by emphasizing its focus on innovation, risk-taking, and value creation. Students will describe the characteristics and traits of successful entrepreneurs, including their roles and responsibilities, and discuss the broader economic and social impacts of entrepreneurial activities on both local and global scales.
This presentation was provided by Rebecca Benner, Ph.D., of the American Society of Anesthesiologists, for the second session of NISO's 2024 Training Series "DEIA in the Scholarly Landscape." Session Two: 'Expanding Pathways to Publishing Careers,' was held June 13, 2024.
The chapter Lifelines of National Economy in Class 10 Geography focuses on the various modes of transportation and communication that play a vital role in the economic development of a country. These lifelines are crucial for the movement of goods, services, and people, thereby connecting different regions and promoting economic activities.
Temple of Asclepius in Thrace. Excavation resultsKrassimira Luka
The temple and the sanctuary around were dedicated to Asklepios Zmidrenus. This name has been known since 1875 when an inscription dedicated to him was discovered in Rome. The inscription is dated in 227 AD and was left by soldiers originating from the city of Philippopolis (modern Plovdiv).
Beyond Degrees - Empowering the Workforce in the Context of Skills-First.pptxEduSkills OECD
Iván Bornacelly, Policy Analyst at the OECD Centre for Skills, OECD, presents at the webinar 'Tackling job market gaps with a skills-first approach' on 12 June 2024
2. 2
Chapter 1
Report Writing
Learning Outcomes:
This module aims to:
1. Define the following: Police Report Writing and other important terms;
2. Determine the uses of Police Report
3. Determine the Characteristics of an Effective Police Report
4. How to use Field Notes, Note taking, and Conducting Field Interviews
Police Report – report made by the police containing the initial statement made by the
victim at the time she or he reported the crime. A Police report consists of a testament,
specific details of the event and names of people involved.
Report- is a written presentation of factual information based on an investigation or
research. Reports form the basis for solving problems and making decision, often in the
subjects of business and the sciences. The length of report varies; there are short
memorandum (memo) reports and long reports.
CHARACTERISTICS OF AN EFFECTIVE POLICE REPORT
On a daily basis, police officers are faced with a variety of events and incidents.
At each one, officers are required to make significant decisions, oftentimes without delay,
and while under stress or the benefit of all the facts regarding the situation. For this
reason, crime and incident reports must reflect the details of the specific crime or incident
for further reference and use.
While the details of every incident or crime report will likely vary, there are six
characteristics that all effective reports have in common.
An effective police report is always:
1. Factual. A police report is an objective accounting of the relevant and observed facts
of the case, and any conclusions made by the reporting officer must be supported by
articulated and documented facts. Unsubstantiated opinions or conclusions are never to
be included in an effective report.
2. Accurate. The decisions and actions taken as a result of the report must be supported
by accurate information contained in the report. If any information is inaccurate, the
3. 3
credibility and reliability of the report will likely be jeopardized. Accuracy is achieved by
carefully, precisely, and honestly reporting of all relevant information.
a. Avoid putting period to end your sentence if the thought is incomplete.
On or about 3:15 o’clock in the afternoon on March 30, 2020inside Room S602, University
of the Cordilleras, Gov. Pack Rd., Baguio City, Juan Tamad y Talaga, 21 years old,
married, an Instructor of University of Baguio, Baguio City, together with primitive
“Tibatiba” Pedro and Ben Tuma y Tumbling, two of his Criminology students. Primo
Pepito, the witness said that…….
Take note, a period should not be placed after the word students because the set
of words before it is a phrase that does not relay a complete idea. The comma should be
placed instead of the period.
b. Avoid starting your sentence with a coordinating conjunction (but, and, or, nor,
for, so, yet.).
Example
Armed with a warrant of arrest, PEMS Juan Tamad, the Police investigator, went to the
house of the suspect. But he did not find any person inside the house. (wrong)
Armed with a warrant of arrest, PEMS Juan Tamad, the Police investigator, went to the
house of the suspect, but he did not find any person inside the house. (correct)
c. The subject and the predicate of the sentence should agree with each other
Examples:
Every day, the chief of police go to the police station with two of his trusted police officers.
(wrong)
Every day, the chief of police goes to the police station with two of his trusted police
officers. (correct)
3. Clear. A police report speaks for the reporting officer when he or she is not present.
There should be no doubt or confusion regarding what happened during an incident or
crime, based upon the content of a police report. Clarity in report writing is achieved by
clear and logical organization of information, the judicious use of simple, common, and
first-person language, and effective writing mechanics.
Example
A man robbed the bank. (The robber is identified only as a man)
4. 4
4. Concise. Reports should be brief but also contain all relevant information necessary
for a complete understanding of the crime or incident, without additional explanation.
Brevity should never take precedence over accuracy, completeness, or clarity in report
writing.
Example
Wordy Brief
At a period of time When
At this present writing Now
In view of the fact that As
Under the prevailing circumstances As things are
5. Complete. A complete report will contain all the relevant facts, information, and details
that the reader will need to have in order to have a comprehensive understanding of the
crime or incident described in the report. The report is complete when it is a complete
word picture of the incident, there are no questions left unanswered by the reader, officer
actions are explained and justified by the contents of the report, and both supporting and
conflicting information is included.
6. Timely. Just like the spot report that should be submitted within twenty-four (24) hours,
any other police report should be submitted on time in order to serve its purpose. A report
that could no longer be used because it was not submitted on time is useless.
USES OF POLICE REPORTS
Police reports have many different uses, both within the criminal justice system and
beyond:
Identification of Criminals- Police reports assist with the identification, apprehension
and prosecution of criminals by serving as a source document for filing criminal
complaints, by providing a record of all investigations, and providing a basis for additional
follow up investigations.
Investigative Record- Police reports aid prosecutors, defense attorneys, and other law
enforcement agencies by providing records of all investigations and serving as source
documents for criminal prosecution, as well as documenting agency actions.
Court Preparation- Police reports assist officers prior to or during court appearances by
refreshing the officer’s memory before testifying, or preparing to provide hearsay
testimony at preliminary hearings.
5. 5
Civil Liability Assessment- Police reports are essential for risk managers, insurance
companies, and civil litigation attorneys for use in determining potential civil liability by
documenting events such as accidents or injuries on city, county, or state property,
workman’s compensation type injuries, as well as to presenting justification for an officer’s
behavior or actions in a civil complaint or lawsuit against the officer.
Statistical Analysis- Police reports assist police and civilian administrators as well as
the campus community by providing statistical information for analysis of crime trends,
equipment needs, manpower issues, continued professional training requirements, and
assist in the evaluation of officer performance.
FIELD NOTES
An officer’s field notes are the original source documents used to write a police
report. For this reason, if field notes are incomplete, poorly organized, or illegible, they
will be of little use to the officer in writing the resulting police report. For this reason, field
notes should always be taken at the scene, especially when interviewing suspect, victims
or witnesses, and whenever the officer wishes to remember specific details at a later time.
When writing field notes, officers should consider that field notes are typically more
reliable than memory, especially since reports are typically written several hours after a
specific incident or crime has occurred. This time lapse can often cause an officer to
easily forget or confuse certain types of information, especially times, observations,
addresses, and key words and phrases from statements. Moreover, the judicious use of
field notes can minimize or even eliminate the need to recontact the involved parties in a
case at a later time.
Every event, incident, and crime are different, and for this reason, the facts and
information needed by the officer to write a police report is different. However, field notes
should always be able to answer the questions what, where, when, who, how, and why
regarding the incident.
Regardless of how the individual officer decides to take field notes, the following
information is a snapshot of the items that should be included in field notes.
6. 6
Basic Information Additional Information
Basic Information Additional Information
Victims and Witnesses Full name
Age
Date of birth
Race
Sex
Telephone numbers
(home, work, cellular)
Address
Email address
How to contact by
telephone or in person
Best place to contact
Best time to contact
Place of employment
(including name and
telephone number)
Occurrence Type of crime
Location
Date and time of incident
Was physical evidence
handled by officer,
suspect, or victim?
Disposition and chain of
custody for all evidence
Suspect direction of
travel
Type and description of
weapons
Threats made with
weapons
Direct statements made
by suspect
Case number
Assisting officer’s actions
(and supplements, if
necessary)
All persons involved:
Informants
Reporting party
Victims
Witnesses
Suspects, if known
Officers
Outside agencies and
members of outside
agencies
Medical personnel
Members of the media
Suspects Race
Sex
Age
Build
Height
Weight
Eye color
Hair color
Hair style
Facial hair
Unusual or memorable
gestures
Speech peculiarities,
such as accents, tone,
pitch, or noticeable speech
disorder, such as stuttering
Jewelry o Rings (identify
which hand and finger) o
Necklaces o Earrings o
Body piercings
7. 7
Clothing type
Clothing color
Clothing style
Name and/or street
name, if known
Unusual physical
attributes, such as scars,
tattoos, a limp, moles,
odor, and missing teeth
Can the suspect be
identified by the victim or
witness?
Right or left-handed o
Which hand was
dominant? o Which hand
held the weapon? o Which
hand opened a door? o
Where was a watch worn?
Gang affiliation (if known)
Incident Specific Scene description and
photographs (if available)
Point of entry
Point of exit
Description of property
damage
Types and values of
property taken
Description of suspect
vehicle
Nature and location of
evidence collected
Suspect and victim
injuries
Unique characteristics of
the crime
Anything else not already
mentioned that the officer
believes is relevant to the
case
NOTE TAKING AND CONDUCTING FIELD INTERVIEWS
Typically, field notes are obtained from the officer’s direct observations and from
field interviews with suspects, victims, and witnesses. The field interview, however, is
where the officer will learn the majority of the information about a crime or incident.
Therefore, the statements taken during a field interview are often critical to learning about
the specific facts of a case, because the existence of certain crime elements may only be
revealed from the statements of witnesses, victims, and the suspects of a case.
8. 8
An effective field interview should generally follow the following five step format.
1. Separate the involved parties. This minimizes distractions and interruptions.
Separating the involved parties also focus their attention on speaking to the officer, rather
than each other, and also minimizes manipulation of witness statements by other involved
parties.
2. Establish rapport. Be courteous, considerate, and patient. Briefly tell the person
being interviewed why the interview is being conducted, and describe the interview
process to the individual.
3. Listen attentively. Ask the person what happened, and allow them to talk about it
freely. Let them explain it in terms that they understand. Be sure to keep the person
focused on the main subject being discussed in the interview. If they begin to get off
topic, guide the person back to the subject, and always use active listening skills to
encourage the person to talk. Listen carefully, and pay attention to the details of the
incident. Don’t take notes at this point in the interview!
4. Take notes/Ask questions. Ask the person to repeat their account of what happened,
but stop the person and ask questions for clarification, where necessary. Take notes, but
write in short, simple statements, highlighting the important thoughts or ideas. Be sure to
obtain accurate identification information for the person at this point, and ask any
additional questions that are necessary for clarification.
5. Verify information. Repeat specific information to the person being interviewed from
the notes taken in the previous step, to ensure accuracy, and give them an opportunity to
add facts. Be sure to confirm direct quotes, time relationships, weapons information, and
physical descriptions of suspects. Be sure to verify any changes made in this stage. It is
important to note that while some officers may elect to record an interview with a digital
voice or tape recorder, the use of a recorder may inhibit an individual from talking freely.
Also, electronic devices can malfunction or fail, thereby eliminating the information from
the interview. If interviews are recorded, officers should also take written notes as a
backup in the event of mechanical or device failure.
QUESTIONS ANSWERED BY AN EFFECTIVE REPORT
The facts and questions that an officer includes in his or her field notes should
typically provide the foundation for an effective police report. As discussed earlier, an
effective police report should always answer the questions who, what, where, when, how,
and why.
9. 9
If any of the six questions cannot be answered by the officer’s report, the report
should contain as much information as possible, as the information can prove to be vital
to investigators, attorneys, and other users of the report.
The following table presents examples of the specific facts and information that
can be included in the body of the report to help answer of the six questions. It is not
intended to be all inclusive, and used as a guide. Specific crimes or incidents will require
certain information that should be noted by the investigating officer in the report.
1. Who? The who question identifies a person. In police communication, if we refer
to one person, then we should refer to him alone, and not to any other person. It
is then very important that then name of the person should be spelled correctly
and included are his or her middle name, alias/es, specific address, nature and
place of work, and contact number. The following answers the who questions:
a. Who was the victim?
b. Who was the suspect?
c. Who were the witnesses?
d. Who saw, heard, smelled anything relevant to the crime?
e. Whom did the suspect talk to?
f. Whom did the victim talk to?
g. Who helped the suspect commit the crime?
h. Who processed the crime scene?
i. Who was the evidence custodian?
j. With whom the suspect was last seen?
k. With whom the victim was last seen?
l. Who informed the police officers about the crime?
m.Who first noticed that the bank was burning?
n. Who called the fireman to the crime scene?
o. Who accompanied the victim to the hospital for treatment?
p. Who saw the suspect hiding in an open manhole?
2. What? The weakness of some police officers is that they tend to name the specific
crime that was committed, even with just a few pieces of information they had
gathered. The police officer’s duty is to just to gather all necessary data, submit
the case to the prosecutor’s office and the prosecutor’s office will be the one to tell
the police officer of what crime actually happened. In answering the What, the
police officer must see to it that he accurately names and describes all material
things relevant to the case. Just like the Who question, the writer must see to it
that he places all the characteristics of the things mentioned like, shape, color,
texture, size, length, width, etc. The following answers the What questions
10. 10
a. What property was stolen, lost or found?
b. What type of property was attacked?
c. What type of evidence was found at the crime scene?
d. What type of weapon used in the crime?
e. What tool or machine was used in the crime?
f. What did the suspect do after committing the crime?
g. What defense did the victim offer after being attacked?
h. What did the witnesses observe about the crime
i. What was done to the pieces of evidence gathered?
j. What was done to the victim?
k. What was done at the crime scene?
l. What did the suspect say during, before or after the crime?
m. What was the relationship between the victim and the suspect?
n. What was the color of the suspect’s clothes
o. What was the victim doing when he was attacked by the suspect?
p. What word or words did the suspect tell after committing the crime
3. Where? This question answers the geographical location of the crime scene,
person, property or evidence. The police officer must see to it that he is so specific
about the location. It is not good if he just puts that the crime happened in Baguio
City because he will be asked, “Where exactly in Baguio City.” The answers the
where question:
a. Where was the crime committed?
b. Where was the piece of evidence discovered?
c. Where did the suspect hide the weapon, he used?
d. Where was the victim found/
e. Where was the suspect seen during the crime?
f. Where were the tools used in the crime?
g. Where was the entrance of the suspect?
h. Where was the exit of the suspect?
i. Where did the suspect hide after committing the crime?
j. Where were the hangouts of the suspects?
k. Where was the piece of evidence stored?
l. Where did the suspect pass through?
m. Where is the place of residence of the suspect?
n. Where is the place of birth of the victim?
o. Where were the witness when the suspect attacked the victim?
p. Where did the suspect run to after committing the crime?
11. 11
4. When? This includes the date and time the crime was committed, pieces of
evidence discovered, victim found, suspect apprehended, etc. Just like in the
where question, the when must be very specific; hence, the date should be written
completely and the time indicated whether in the morning, at noon, in the
afternoon, or during nighttime. Sometimes it is not beneficial to report writing if the
writer will just place A.M. or P.M. because an unintentional mistake between A or
P makes a difference of 12 hours, and many things can happen in that span of
time. The following answers the When question:
a. When was the crime committed?
b. When was the crime discovered?
c. When was the victim found?
d. When did the victim see, hear, smell, touch, or taste something unusual?
e. When was the piece of evidence recovered?
f. When was the police informed of the crime?
g. When did the police arrive to the crime scene?
h. When did the suspect plan to commit the crime?
i. When did the victim know that he was robbed?
j. When was the crime scene cordoned/
k. When was the crime scene turned over to the SOCO?
l. When was the victim last seen?
m. When was the suspect seen with the victim?
n. When was the last time the suspect was charged of an offense?
o. When did the suspect know that the police are looking for him?
p. When did the suspect apologize to the victim?
5. Why? The why question answers the motive of the perpetrator committing the
crime. It is not enough that the police officer will just place that the motive is
revenge, hatred, jealousy, material gain or lust; he has to answer the question in
such a way that the reader will exactly understand why the suspect did the crime.
The following answers the Why question:
a. Why did the suspect commit the crime?
b. Why did the suspect choose to use certain tools or weapons?
c. Why did the person report the crime to the police?
d. Why did the suspect, himself, report the crime to the police?
e. Why did the victim go the police where he was attacked?
f. Why did not the victim defend himself?
g. Why did not the victim ask help from bystanders?
h. Why did the suspect choose the place to commit the crime?
12. 12
i. Why did the suspect choose the time to commit the crime?
j. Why were the witnesses hesitant to give their testimony?
k. Why were the pieces of evidence destroyed?
l. Why were the pieces of evidence absent from the crime scene?
m. Why did not the police arrive on time to the crime scene?
n. Why was there no light at the crime scene?
o. Why was there somebody at the crime scene when the crime happened?
p. Why did not the victim notice that the suspect was about to hack him?
6. How? The How question answers the manner the crime was committed. It is
necessary that the police officer should use adverbs so that the reader could
imagine and understand exactly how the crime was committed. The following
answers the How question?
a. How did the suspect commit the crime?
b. How did the suspect go to the crime scene?
c. How did the suspect leave the crime scene?
d. How did the witness observe the crime?
e. How did the victim know about the plan of the suspect to attack him?
f. How much money was taken from the bank?
g. How often do the suspects loiter around the pawn shop?
h. How long was the bolo that was used in the crime?
i. How much did the suspect give to witness for him not to testify in court?
j. How long did the suspects stay inside the bank before they declared the
bank robbery?
k. How heavy was the stone the suspect used?
l. How dark was the room where the crime was committed?
m. How did the victim run away from the suspect?
n. How did the police know of the crime?
o. How did the suspect stab the victim?
p. How much was spent by the victim in the hospital?
13. 13
Example of a Police Blotter Entry
On or about 4:30 o’clock in the afternoon on September 27, 2013 inside Room S503,
University of Cordillera, Gov. Pack Road, Bakun, Benguet, Juan Tamad y Talaga alias
Junjun, 45 years old, single, a 2nd year student of the College of Criminology and a
resident at #34 Honey Rd, Baguio City stabbed three (3) times at his back Emilio Luna y
Aguinaldo, 65 years old, a college instructor of the same school mentioned above and a
resident at #5 Rimando Rd., Baguio City. Jose Rizal y Mercado, 35 years old, third year
student of the same college and school and a resident at Poblacion Dos, Bakun, Benguet
stated when he reported the incident to the police station that he was sitting in front Mr.
Luna, who was then busy checking quiz papers, when he saw Juan Tamad, with a 24 -
inch-long, double bladed Kapangan-made knife in his right hand, approached Mr Luna
from behind and without any word, stabbed hm in his back three (3) times. He further
stated that when the victim (Mr Luna) dropped on the floor, he (Juan) kicked him on his
body two (2) times, spat on his face and ran away while saying, “dayta ti gunguman nga
babaero.” Jose then asked the help from other students and they brought the victim to
the Baguio General Hospital, but he was declared dead on arrival by the attending
physician. Motive: Jealousy. Officer on case: PMSg Don Pedro. (initial of the officer who
wrote the police blotter entry)
QUESTIONS ANSWERED BY AN EFFECTIVE REPORT
Who
a. Who was the victim?
b. Who was the suspect?
c. Who were the witnesses?
d. Who saw, heard, smelled anything relevant to the crime?
e. Who informed the police officers about the crime?
What
a. What type of weapon used in the crime?
b. What did the suspect say during, before or after the crime?
c. What was done to the victim?
d. What was the relationship between the victim and the suspect?
Where
a. Where was the crime committed?
b. Where is the place of residence of the suspect?
c. Where were the witness when the suspect attacked the victim?
14. 14
When
a. When was the crime committed?
Why
a. Why did the suspect commit the crime?
How
a. How did the suspect commit the crime?
b. How long was the knife that was used in the crime?
c. How did the police know of the crime?
d. How did the suspect stab the victim?
FUNDAMENTAL REPORT CONTENT
As previously stated, every crime or incident is different, and as a result, each
report will require different information to complete a total word picture about the incident.
However, every report should have certain content elements, regardless of the crime that
was committed.
The following general content elements are fundamental to an effective report;
however, it should be noted that in some crimes or incidents, a specific element may not
be applicable.
1. Initial information. This should establish how the officer became involved with the
specific incident and additional background information. The initial information should also
describe the officer’s immediate observations and any actions they took upon arrival at
the scene.
2. Identification of the crime or incident. Always include the facts that are necessary
to show that the specific crime or incident has taken place. The report should include the
common name of the crime, the statutory reference number and the required elements
necessary for the crime to be complete.
3. Identification of the involved parties. Regardless of the type of report, the report
should always identify the reporting persons, victims, witnesses and suspects, if known.
Always include full names, address, home, work and cellular telephone numbers. Include
alternate contact information, such as work or school addresses, email addresses, and
their role in the incident.
4. Victim/witness/suspect statements. Summary statements of all involved parties
should be taken and direct quotes used, where necessary. Statements should always
include the details of the events, from their own perspective.
15. 15
5. Crime scene specifics/description. Crime scene specifics are necessary to
accurately recreate the scene and events of the crime. Include photographs, where
possible, and include the locations of physical evidence prior to collection. Photographs
should be printed for inclusion with the report, and booked as property as evidence, where
applicable.
6. Property information. Property information should include the color, make, model,
serial number, approximate value, and full descriptions where possible. Details pertaining
to stolen or recovered property, as well as property booked for safekeeping, and property
booked as evidence should always be included in the report, and entered into CLETS,
were applicable.
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Chapter II
Fundamentals Style of Police Report Writing
Learning Outcomes:
This module aims to:
1. Explain the Basic Requirement of Police Report Writing, Basic English Rules
2. Define the Subject/Verb Agreement
3. Determine the Recommended Grammar for Reports.
4. Knowledge about writing clearly and logically.
The Basic Requirement of Police Report Writing
1. Write in the first person
2. Use chronological order
3. Use past tense
4. Use active voices
5. Use correct spelling and punctuation
6. Use correct subject/verb agreement
7. Use correct pronoun reference
1. Write in First Person
To make reports easier to read and to understand, most departments ask officers
to write in the FIRST PERSON.
The writer of the report refers to himself/ herself as I, and uses the first-pronouns
me, my, and mine.
First Person Second Person Third Person
I You (Singular) He
Me You (Plural) Him
My You (Objective) His
Mine Yours (Singular) Himself
Myself Yours (Plural) She
We Yourself Her
Us Yourselves Hers
Our Your (Singular) Herself
Ours Your (Plural) It
Ourselves You (Objective) Its
17. 17
2. Write in Chronological Order
Chronological order is order by time. Your report should tell what happened in the
order that the events took place.
Get all the facts and then list them in the order in which they happened if the details
are written in chronological order, even if the people involved do not tell you the
information in chronological order.
3. Write in Past Tense
Everything you write in your report has already happened, so use the past tense.
Past Tense
Do not use the emphatic form (the word “did”) in combination with other action words
(verbs).
This form implies that something else happened.
Incorrect: I did issue a citation.
Correct: I issued a citation.
Incorrect: Markly did say that Norman had a gun.
Correct: Markly said that Norman had a gun.
4. Use an Active Voice
Every sentence has a subject and a verb.
Active Voice: When the subject performs the action of the verb.
Active Voice: I asked the man about the broken mirror.
Passive Voice: when the action is done to the subject. The subject receives the action of
the verb.
Passive Voice: The Fire was reported by the child.
Reports should be written in active voice whenever possible.
The report was written by Officer Jackson.
Passive Voice
Seven Words
18. 18
Officer Jackson wrote the report
Active Voice
Five Words
If you save two words per sentence, in a five-paragraph report, you will save
approximately 40 words
5. Spelling and Punctuation
Basic Principle:
Spelling always counts, Avoid Looking, Stupid, Careless, Unprofessional, and
Uneducated
6. Subject/ Verb Agreement
Singular subjects require a singular verb. (Note: Verbs that end in s are singular)
I was not aware of the new procedure.
A plural subject must have a plural verb.
They were sent to the hospital.
The pronoun “you” always requires a plural verb.
You were never good at telling a lie.
You all were to finish the exercise before you left the class.
Singular (He/She) Plural (They)-
Is are
Was were
Has have
Does do
Knows know
Wants want
Collective nouns are words which indicate a group (like committee, jury,
department, squad).
If the noun is used to show the group as an entity or whole (one), use the singular verb.
The jury was able to reach a verdict.
If the noun shows member acting as individuals, use the plural.
The squad cast their votes for a new president.
19. 19
Certain subjects look like they are plural when they are really singular. The words each,
either, neither, and any word that ends in -one, -body, or -thing are singular.
Anyone Anybody Anything
No one Nobody Nothing
Everyone Everybody Everything
Someone Somebody Something
Subjects joined by And
If two or more singular subjects are joined by and, they are considered plural. (1+1=2)
Officer Thompson and Officer Sims were transferred to District 5.
If singular and plural subjects are joined by and, they are plural.
Officer Green and three teenagers were asked to testify in court.
Subjects Separated by Or or Nor
If two subjects are separated by or or nor, the verb agrees with the subject, the verb
agrees with the subject positioned nearest to it in the sentence.
Mrs. Gayle or her sons were in the house at the time of the incident.
Her sons or Mrs. Gayle was responsible for the fire.
Intervening words do not affect the S-V agreement (with, plus, beside, together with,
in addition to, aside from and prepositional phrases)
Ex. The professor, together with his students, knows exactly the time.
The behavior of most students now is quite alarming.
7. Use Correct Pronouns Reference
Pronouns
Pronouns are words that substitutes for a noun or proper noun. There are two
types of pronouns primarily used in report writing.
First person pronouns. First person pronouns are used when referring to the officer
writing the reports. Some examples are I/me/mine/my and we/our/ours/us (when riding
with a beat partner). First person pronouns can also be used within quotes to refer to the
person speaking (Wilson told me, “I ran as fast as I could.”). Officers should always use
20. 20
first person pronouns when referring to themselves, because by doing so, the reader has
a clear understanding of the officers’ actions.
Third person pronouns. Third person pronouns refer to the person, place or thing being
written about. Examples are he/his/him, it/its and they/their/them. Third person pronouns
must always agree and clearly refer to the noun or proper noun that is directly before it.
PROOFREADING
Proofreading may seem time‐consuming, tedious, and difficult, but when writing
reports where accuracy, clarity, and completeness are important, proofreading is critical.
It is a difficult skill to master, yet one that cannot be overlooked.
When proofreading a report, special attention should be devoted to ensure that the
following basic questions are answered:
Are all crime elements articulated?
Are the facts of the case correct (based on the officer’s field notes)?
Is the report well organized?
Is all necessary information included?
Are things said efficiently or too wordy?
Are all conclusions supported by facts?
Are there any gaps in logic?
Are the names spelled correctly?
Proofreading Mechanics
A report’s effectiveness and an officer’s credibility can be damaged by a report
with too many mechanical errors. When proofreading the reports, they have written,
officers should look for:
Inappropriate use of nouns, pronouns
verbs, etc.
Vague or confusing language
Incorrect or inappropriate use of words
Gaps in logic or narrative flow
Spelling errors
Inappropriate punctuation
Incorrect use of police, fire or EMS
abbreviations
Overuse of words, such as “that”
21. 21
CHAPTER III
Punctuations
1. Colon – an introductory device used to enumerate, explain or extend an idea
already introduced.
a. Used before a list of items following an independent clause.
A tree has many parts: the leaves, branches and trunk.
b. To introduce a sentence that summarizes or explains the sentence before it.
She was absent for ten days: She went with her friend to Mindanao.
c. To introduce a formal appositive that follows an independent clause.
The police officer has one problem: jealousy.
d. Used before an announcement.
Listen gentlemen: We will have no class tomorrow.
e. To introduce a formal quotation without “he said/she said” expression.
Our pastor has tried to instill into the hearts of all believers: “Be born again.”
f. Special writing
Salutation - Dear Sir:
Bible references - John 3:16
Time - 10:30 o’clock
Titles - Recollection: My journey in the PNP
2. Semicolon – it connects independent clauses closely related in thought and
structure. It eliminates the possibility of confusion in sentences with other internal
punctuations such as commas.
a. Links two related independent clauses not joined by coordinating conjunctions
(but, and, nor, or, for, so, yet)
1. PCpl Juan Tamad has tried his best to arrest the suspect; he was not
successful.
2. PCpl Juan Tamad has tried his best to arrest the suspect, but he was not
successful.
b. Separates two long independent clauses that are punctuated internally by
commas.
1. She has been teaching police patrol, criminal investigation, and traffic
operation, but she did not finish any related course.
2. She has been teaching police patrol, criminal investigation, and traffic
operation; she did not finish any related course.
3. Pipita has eaten bananas, apples, grapes and guavas, but she has not even
seen papayas, mangoes and jack fruits.
22. 22
4. Pipita has eaten bananas, apples, grapes and guavas; she has not even
seen papayas, mangoes and jack fruits.
c. Used before words such as for example, for instance, namely, or that is which
introduce an example, enumeration, or items in a series.
1. There were five police officers present during the briefing; namely, PMAJ
Odnan, PEMS Pablo, PEMS Pepe, Pat Kulas, and Pat Pilo.
d. Connects related independent clauses joined by a conjunctive adverb (hence,
in fact, nevertheless, therefore, however, for example, on the other hand, thus)
1. PMSg Don Juan was not promoted; nevertheless, he was able to prove
himself.
2. Pat Pedro, nonetheless, was able to arrest the suspect.
3. Comma
a. Separate non-essential information or expression
PEMS Juan, the man with a million moves, is a committed officer.
Culasa, grinning widely from ear o ear, hugs the police officer.
Pat Pedro, who owns the best record of arrests, is a rookie officer.
The accused, accompanied by her lawyer, answered questions from the media.
b. Separates parts of dates, address
The retired police officer was born on January 1, 1961.
She will visit Bakun, Benguet.
c. Use comma to separate words or phrases that express contrast.
The police officers, not the soldiers, gained the trust of the community.
d. To separate a name from the words Inc., Sr., etc.
Juan Tamad Jr, likes to be a police officer.
e. After the salutation of a personal letter and closing of all letters.
Dear Nandref, My Everdearest One,
Yours Truly, Very respectfully yours,
f. Separate items in a series (words and phrases)
Words in a series – Cat, dogs, rabbits and birds are favorite pets.
Phrases – He works as a police officer by patrolling the streets, investigating
crimes and making reports.
4. Hyphen – Uses:
a. To avoid confusion by being misread
Eight-hour shifts
Re-press (to press again)
Re-treat (to treat again)
b. Compound modifiers formed from a quantity and a unit of measurement
23. 23
A beam three inches wide - a three-inch-wide beam
A journey of eight miles - an eight-mile journey
c. A single capital letter and a noun or participle
T-square
V-shape
d. Numbers from 21-99 when used before a noun and fractions when they are
spelled out.
Twenty-seven jobs three-fourths kilogram
e. Compounds made from half, all, or cross
Half-finished all-encompassing cross-country
5. Apostrophe – used to indicate possession, contraction, and some plurals.
a. Possession
1. Add an ‘s to show possession by singular nouns
A machine’s parts a package’ contents
2. Add an ‘s to show possession by plural nouns that do not end in s.
The women’s club the sheep’s brain
3. Add only apostrophe to plural nouns
Three machines’ parts the companies’ managers
4. Proper names that end in s, use the same rules.
Ted Jones’ job The Joneses’ banana plantation
b. Contractions – indicate that two or more words have been condensed into
one. As a general rule, do not use contractions in formal reports and business
letter.
I will – I’ll It is – it’s
They are – they’re should have – should’ve
6. Quotation Marks – used at the beginning and at the end of a passage that
contains the exact words of someone else.
a. Direct quotation
According to Padduyao (2014), “Nobody could go to heaven unless he
passes through Jesus Christ” (p. 7).
Padduyao said that nobody could go to heaven unless he passes through
Jesus Christ.
b. Single quotation marks for a quotation within a quotation
“The suspect said, ‘run away’” the witness told the investigator.
c. Title of short works
Jose favorite poem is “putol” by Pepe Pepito
d. Words single out for special attention.
“Lift” is a British word for elevator
“Cop” is the slang word for police officer.
24. 24
7.Parentheses – brief interruptions meant to give readers immediate explanation,
clarifications or directions.
a. To add information about an item
Acronym – The Philippine National Police (PNP) maintains peace and order
A definition – The police has emphasized on police omnipresence (the mental
condition where would-be criminals fear to commit crimes because of everybody’s
participation in crime prevention).
b.To add an aside to a sentence
Juan (the investigator) was told to report everything about Pedro (the suspect).
c. To insert direction
The image of the policemen is constantly going down (see related story on
page 7).
d. Numbers or letters making a series
As a police officer, I was able to visit (1) Darwin, Australia; (2) Dili, East Timor;
(3) Hongkong.
e. To insert the date of birth and death of a person
Pepito Kulas (1990-2091) was a well-loved Filipino.
8.Brackets
a. Used in quotations or clarifications in quotation when quoting someone else.
The witness said, “The suspect was at the crime scene at the time of arson
[Monday, June 1, 2010 at 2:10 in the morning].”
Parenthesis is used to make insertions in our own writings while bracket is used to
make insertions in the writings of others.
9. Dash – used in less formal writing. It emphasizes the material it sets off.
a. Before a name used after a quotation
Ex. “Everything is by God’s grace.”
- Fernando B. Padduyao
b. To introduce a series less formally than with a colon
Ex. An officer could arm himself with different equipment – baton, firearm, and
whistle.
10. Ellipsis Points – are three periods used to indicate that words have been
omitted from a quoted passage.
25. 25
According to John 3:16, ‘For God so loved the word…that whosoever believes in
Him shall not perish but have an everlasting life’
26. 26
CHAPTER IV
Abbreviations
1. If an abbreviation might confuse your reader, use it and the complete phrase the
first time.
e.g.
Submit quarterly your personnel Evaluation Report (PER)
2. Use all capital letters (no periods and no space between letter or symbols for
acronyms)
e.g.
PNP CCJJE
NAPOLCOM DILG
3. Capitalize just the first letter of abbreviations for titles and companies; the
abbreviation with a period.
e.g.
Dr. Pres.
Mr. Corp.
a. The president of the Philippines will visit us today.
b. I was told that Pres Pinoy will visit us today.
4. Form the plural of an abbreviation (as well as numbers) by adding just an s.
e.g.
PERs DTRs
TORs 1990s
5. Omit the period after abbreviations of unit of measurement except in. for inch. Do
not abbreviate short words such as acre or ton.
e.g.
kg oz (abbreviation of measurements are not
km cm capitalized)
6. Use period with Latin abbreviations.
e.g.
e.g. (for example) etc. (and so forth)
7. Do not abbreviate units of measurement preceded by a approximations.
e.g.
27. 27
A number of kilometers (correct)
A number of kms (wrong)
Capitalization
1. Capitalize a title that immediately precedes a name, but do not capitalize if it is
generic.
e.g.
Senior Vice President Pedro will inspect our project tomorrow. (correct)
The senior vice president Pedro will inspect our project tomorrow. (wrong)
Senior Vice President will inspect our project tomorrow. (wrong)
The senior vice president will inspect our project tomorrow. (correct)
2. Capitalize proper nouns and adjectives.
e.g.
Asia Asian
France French
3. Capitalize trade name, but not the product.
e.g.
Apple laptops Isuzu motor vehicle
Zonrox toilet cleaner
4. Capitalize title of courses and departments and the tiles of majors that refer to
specific degree program.
e.g.
a. The first statistic course I took was Statistics 1.
b. He majored in Forensic Dactyloscopy and has applied for several forensic
dactyloscopy positions.
5. Do not capitalize after a colon. Capitalize after the colon if the second clause is
independent.
e.g.
a. The chair has four parts: legs, seat, arms, and back.
b. The 55-year-old retired police officer is physically very healthy: He has been
exercising and taking in Maxceemun C.
Numbers
1. Spell out numbers below 10; use figure for 10 and above.
e.g.
28. 28
Four suspects 17 victims
2. Spell out numbers that begin sentences.
e.g.
Twenty-five police recruits were dismissed from the service.
3. If a series contains numbers above and below 10, use numerals for all of them.
e.g.
Pedro, the suspect, has 3 rifles, 29 pistols and 1109 revolvers.
4. Use numerals for numbers that accompany units of measurements and time.
e.g.
1 gram 26 yards 1 minute
5. In compound-number adjectives, spell out the first one or the shorter one to avoid
confusion.
e.g.
75 twelve-volt batteries ten 1, 500-km runs
6. Combine figures and words for extremely large round numbers.
e.g.
10 trillion police officers three (3) police officers
7. For decimal fractions of less than 1, place a zero before the decimal point.
e.g.
0.896
8. Place the last two letters of the ordinal after fractions used as nouns.
e.g.
1/10th of a second but not after fractions that modify nouns (1/10th horsepower-
wrong)
9. Spell out ordinals below 10.
e.g.
Third suspect ninth incident 13th victim
10.For 10 and above, use the number and the last two letters of the ordinal.
e.g.
21st month 55th police officer
29. 29
CHAPTER V
Memorandum
The memorandum format is used within an organization and every organization
has its own format; hence, the Memorandum is only used within the Philippine National
Police (PNP). It is then inappropriate for the PNP to use the Memorandum format in
communicating with other government or non-government agencies: It should use the
Civilian Business Letter Format
Parts of the PNP Memorandum
Heading – The heading includes the name of the organization, the unit or the police
station, and the address. The name of the unit or police station is written boldly and all
capitalized. The heading is aligned center.
Date – The date should not be abbreviated. Do not forget that after the date is a line
drawn from margin to margin.
Addressee – The addressee is written after Memorandum For or Memorandum To.
Memorandum For is used if the communication is sent to a higher office or of the same
level with the sender, and the Memorandum To is used if the communication is sent to a
lower office. The words “Memorandum For or Memorandum To, as well as the rank and
the name of the addressee or receiver of the report is written boldly, and all capitalized if
it is the name of a Police Commissioned Officer, but if not, then only the rank and
beginning letters are capitalized. If the writer intends to use the position instead of the
name, then it should be written boldly and only the beginning letters are capitalized. Under
the name is written the designation or position, then the office. Remember not to put a
colon or any punctuation after the word Memorandum. See to it that the colons after For
or to, Subject, and Date should be aligned with each other; hence, use the tab and not
the space bar.
Sometimes it is better to omit the name, so that the report can be received by
whoever holds the position. There is a problem if your report is on the way and all of a
sudden, the person who should receive your report is changed.
Attention Line – This is where the name of the specific person or office that will act on
your report is boldly written. The practice of writing the attention line could enable your
report to be acted upon immediately because your report will go directly to the concerned
person or office.
Sender of the Communication – below the attention line is written “From”. Police reports
before omit the “From” probably because it is the same with that of the signatory or by
30. 30
just reading the heading, you have already known where the communication came from.
Anyway, it is important that if the “From” is written, then the designation in the signatory
should be omitted.
Subject – the subject is what the report is all about. It is written boldly and should not be
very long. It is enough that the reader, upon reading the subject, knows already what the
report is all about. For example, Vacation Leave, Request for.
Reference – this is the basis for the report. For some reports, this is not indicated because
there is no need for it or they have no basis at all. Remember, all paragraphs in a
memorandum are consecutively numbered using the Arabic numbers. So, if there is a
reference, then the reference should be paragraph 1 and continued until the last
paragraph of the body. If there is no reference, then the first paragraph of the body should
be numbered paragraph 1.
Body – consists of what the writer would like to tell the reader. In most police reports,
especially in Special reports, the first paragraph usually contains the problem; the second
and succeeding paragraphs, the rationale; and the last paragraph, the action.
Paragraphing:
Problem paragraph – contains what the writer would like the reader to know.
Rationale paragraph – these are the explanations to the problem.
Action paragraph – this is what the receiver of the communication will do after reading it.
Signature – any document without the signature is of no value. It is strictly written with
the name (First name, Middle name, Last name) with the rank typed below it, and the
designation or position typed below the rank. The name, for clarity, should be capitalized
and written boldly whether the signatory is a Police Commissioned Officer, Police Non-
Commission Officer or even a civilian.
Take note, in a memorandum, there are appropriate action paragraphs which
should be used that depend on whether the communication is for lower office, higher
office or of the same level.
If the communication uses Memorandum For, the appropriate action paragraph
could be:
Request priority action. Further request priority action.
Request consideration. Further request consideration
Request approval. Further request approval
Request acknowledge. Further request acknowledge
Request widest dissemination. Further request widest dissemination
31. 31
Request feedback Further request feedback
Request consideration and approval. (this is inappropriate because consideration
and approval are synonymous)
Use further request in the action paragraph when you have already made mention
of request in the earlier paragraphs.
Request further feedback (this is wrong because of the modifier further which is
misplaced. Here, the word that is modified is feedback instead of request)
If the communication uses Memorandum To, the appropriate action paragraph
could be:
For information For widest dissemination
For strict compliance. For guidance
For immediate action. For priority action.
During the PC/INP days the word “P o s t” is written just below the addressee. The word
post means that the addressee also works with the office as indicated in the heading. This
practice will save time, space and effort as the writer will just write post rather than writing
again the office of the addressee that already appeared in the heading.
32. 32
Republic of the Philippines
National Police Commission
Philippine National Police
BAKUN MUNICIPAL POLICE STATION
Poblacion Uno, Bakun, Benguet
MEMORANDUM
FOR : The Provincial Director
Benguet Provincial Police Office
La Trinidad, Benguet
Attn: Chief, Inves Div
FROM : Chief of Police
SUBJECT : Vacation Leave, Request for
Date : February 29, 2020
1. Request that the undersigned be granted a five-day vacation leave from March 16-
21, 2020 so that he will take care of his wife who is confined at the Baguio General
Hospital, Baguio City. Address while on leave: #12 Sampaguita St., Purok 4, Irisan,
Baguio City.
2. Further request approval
NANDREF B. ODNAN
Police Major
33. 33
Republic of the Philippines
National Police Commission
Philippine National Police
BAKUN MUNICIPAL POLICE STATION
Poblacion Uno, Bakun, Benguet
MEMORANDUM
FOR : The Chief of Police
FROM : Chief Investigator
SUBJECT : Criminal Investigation and Detection Course
Date : June 27, 2020
1. Request that the undersigned be permitted to attend the Criminal Investigation and
Detection Course at the Cordillera Administrative Region Training Center,
Teacher’s Camp, Baguio City on August 1, 2020 to October 30, 2020.
2. He has a Time in Grade of five (5) years as Senior Police Master Sergeant and he
would like to finish the course so that he could be eligible for promotion in
December 2020.
3. Further request approval
NANDREF B. ODNAN
Police Executive Master Sergeant
34. 34
CHAPTER VI
Reports Prepared by Investigators
Police Blotter – is a record of daily events occurring within the territory and
jurisdiction of a given police unit or command. It contains material details concerning the
event for legal and statistical purposes.
Form and Size – the police blotter shall be a record book with hard cover and shall
be 12 inches by 16 inches in size.
Writing a police blotter entry – before deciding to write reported information
inside the police blotter, police officers, especially rookies or those who are not used to
recording information inside police blotters, should get a piece of paper, jot down all 5
W’s and 1 H, answer them all, and then construct the paragraph. Afterward, the immediate
supervisor should check it before it is finally written into the police blotter in order to
minimize errors because he could be equally held accountable to the police blotter entry,
together with the police officer who made the blotter entry.
The duty of the police investigator is to gather all pertinent information regarding
the incident. Thus, it is premature and inappropriate to state in the police blotter entry or
in the spot report that the crime happened is murder, homicide, theft, robbery, malicious
mischief or whatever because the proper classification of the crime has not yet been
established. In addition, the police officer is not in the right position to say so unless there
is an endorsement from prosecution. What the police officer should do is to describe in
detail how the crime was committed. Fr example; if the officer has in mind that the crime
committed is robbery because of the presence of force upon things and or violence or
intimidation against person, what he has to do is to describe how the robbery or the force
upon things or the violence or intimidation against person happened. Hence, it is better if
the officer will just state in his report:
“Juan Tamad y Talaga Jr., 29 years old, married, a grade 3 dropout and a resident
at #3 Purok 2. Kiangan St., Hingyon, Benguet, while under the influence of intoxicating
liquor, went to the house of Miss Pipita Juan at #9 Raul St., Hingyon, Benguet and seeing
that there was no person inside the house, forcefully destroyed the back door of said
house by means of crow bar and a hydraulic jack, went inside and took ten (10) 14-inch
brand new Acer laptops with a total estimated cost of Three hundred thousand (300, 000)
pesos, moved out from said house and ran away toward Session RD.”…
In robbery, the manner of destroying any part of the house that constitutes the “force upon
things” and using it as entrance should be clearly described. The same should be done if
the robbery was committed with violence or intimidation against person.
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Police officers should not anticipate the opinion of the prosecution. For example;
in a report, the police officer stated that “the suspect committed the crime of murder
because of the presence of the qualifying circumstances of treachery and evident
premeditation.” What the officer should have done was to clearly describe how the
treachery or evident premeditation happened. So, if the suspect approached the victim
from behind and attacked him immediately without giving him the opportunity to defend
himself, then this should be the fact that should be well described in the report.
Whenever personal properties are involved in a crime like robbery, theft, or
malicious mischief, the approximate worth of the properties should be indicated because
the worth is sometimes important in the determining the penalty of certain offenses.
In crimes against chastity, the real names of the victims and suspects, especially
minors are withheld in order to protect their dignity.
The following are incidents or transactions to be entered into the police blotter:
1. Violations of laws and ordinances reported and recorded.
2. All calls in which any member of the PNP is dispatched or takes official action.
3. All fire alarms, report and information received by the action.
4. Movements of prisoners with corresponding notations on the authority for such
movements.
5. Cases of missing and found persons, animals and properties.
6. Vehicular and other types of accidents, which require police station.
7. All personal injuries, bodies found, and suicides.
8. Damage to properties.
9. All cases in which a police member is involved.
10.All arrests and returns made.
11.Miscellaneous cases, general and special orders, violations of rules and
regulations.
12.Any other reportable incident that the chief or higher authority desires to be
recorded.
Procedures in making entries into the Police blotter:
1. All entries into the police blotter shall be handwritten in clear, concise and simple
manner but must answer as far as practicable the 5 W’S and 1 H.
2. Only facts are entered into the blotter.
3. No erasures shall be made on the entries. Corrections are made by drawing a
horizontal line across such word or phrase and initiated by the police officer making
the correction.
4. A ball pen or pen with blue, black or blue-black ink is used for making the entries.
36. 36
5. Misrepresentation in the blotter or any attempt to suppress any information is
punishable criminally and administratively.
6. All entries must be legibly written in longhand and consecutively numbered.
7. Every page of the blotter shall be consecutively and chronologically filled up. No
line or space shall be left blank between any two entries.
8. Any development of the case to be reflected in the blotter shall be a new entry at
the time and day it was reported. A reference to the previous entry number of the
case should be made.
9. During every shift, the duty sergeant under the supervision of the duty officer or
complaint desk officer shall make the actual entries on the blotter and at the end
of their tour of duty, both shall sign the police blotter.
Essential elements a Police Blotter Entry
Who –
What –
When –
Where –
Why –
How –
Motive –
Officer on case -
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Example of a Police Blotter Entry
On or about 4:30 o’clock in the afternoon on September 27, 2013 inside Room S503,
University of Cordillera, Gov. Pack Road, Bakun, Benguet, Juan Tamad y Talaga alias
Junjun, 45 years old, single, a 2nd year student of the College of Criminology and a
resident at #34 Honey Rd, Baguio City stabbed three (3) times at his back Emilio Luna y
Aguinaldo, 65 years old, a college instructor of the same school mentioned above and a
resident at #5 Rimando Rd., Baguio City. Jose Rizal y Mercado, 35 years old, third year
student of the same college and school and a resident at Poblacion Dos, Bakun, Benguet
stated when he reported the incident to the police station that he was sitting in front Mr.
Luna, who was then busy checking quiz papers, when he saw Juan Tamad, with a 24 -
inch-long, double bladed Kapangan-made knife in his right hand, approached Mr Luna
from behind and without any word, stabbed hm in his back three (3) times. He further
stated that when the victim (Mr Luna) dropped on the floor, he (Juan) kicked him on his
body two (2) times, spat on his face and ran away while saying, “dayta ti gunguman nga
babaero.” Jose then asked the help from other students and they brought the victim to
the Baguio General Hospital, but he was declared dead on arrival by the attending
physician. Motive: Jealousy. Officer on case: PMSg Don Pedro. (Initial of the officer who
wrote the police blotter entry)
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CHAPTER VII
Nature and importance of Incident Report
Learning Outcome:
1. Determine the Procedure on Incidents Reporting and Filing Out the incidents.
2. Determine the Procedure on Recording Incident Report in the Police Blotter.
3. Deals on the Basic Guideline on Incident.
PROCEDURES ON INCIDENT REPORTING AND FILLING OUT THE INCIDENT
RECORD FORM
1. Incident Record Form. An entry of record in the Police Blotter shall not be done
directly to the Police Blotter book. The facts and information of a blotter entry shall at first
be recorded in the Incident Record Form or IRF (Annex “B”). Once it is signed and
acknowledged by the Desk Officer and the Chief of Police, or his representative, the data
that were provided by the complainant or client in the IRF shall be entered and recorded
in the Police Blotter book.
2. Duty of the QSL Officer. As soon as a client or complainant enters the police station
and is ascertained that his purpose is to file a complaint or to request to record a data in
the Police Blotter, the Duty Officer of the Quality Service Lane (QSL) must accord the
client with due respect and politely ask the person the nature of his transaction. The
Incident Record Form (IRF) shall be made available to the client for him to fill out.
3. Office Space for Clients. The QSL Duty Officer shall at all times guide and assist the
client in filling out the form. In the event that the client is illiterate or incapacitated to fill
out the IRF, the QSL Duty Officer shall do the same for him. The Chief of Police of the
station shall make available a space in the police station where this process is done, in
the privacy outside the scrutiny of kibitzers.
4. Confidential Reports. Whenever the subject of the complaint involves confidentiality,
as in cases involving protection of women and children, the QSL Duty Officer shall escort
the client to the female Duty Investigator of the Women and Children Protection Desk
(WCPD) where the filling out of the IRF shall be done. The female police officer of the
WCPD may assist the complainant in filling out the IRF, if necessary, with the latter
providing the facts and details of the case
5. Information on the Reporting Person. The first item to be filled out in the IRF is the
general information about the reporting person. It contains the name, address,
occupation, and other general information about the reporting person, whether he is the
39. 39
victim of a crime or not. It is important that this general information be taken. The object
of this is to prevent a crime that did not occur, motivated by a client’s desire to later get
an extract of the Police Blotter for purposes of an insurance, for example, or to tarnish the
personal record of another person by imputing the commission of a crime by such person.
The inclusion of his home and work address and contact information will prevent this
malpractice and is likewise necessary in the event that a formal inquiry or investigation is
subsequently ordered by the Chief of Police.
6. Data of Suspect. The next item in the IRF is the data of the Suspect. There are two
(2) boxes in this item which should be indicated with a tick mark before answering the
data under Suspect. The first is whether there is no suspect or no crime was committed.
This is applicable for blotter entries where a client wants to put on official record the loss
of his Driver’s License, or Company Identification Card. Once this is checked, proceed to
the next item, which is the data of the Victim. The second box, however, should be
indicated if there are suspects in the incident. The data of the first suspects on a separate
sheet of paper which will then form as an integral part of the IRF.
7. Completeness and Correctness of Data. The data in all items on the IRF should be
as specific and complete as possible. The information indicated and brought forth in this
item will be a very vital tool of the Investigator-on-Case (IOC), which could mean the
solution of the crime. The client and/or the QSL Duty Officer is given the opportunity to
indicate, as completely as possible, any information and distinguishing features of the
suspects in the provided thereon.
8. Data of the Victim. The third item on the IRF is the general information about the
victim. It contains the name, address, occupation, and other general information about
the victim. It is important that this information be recorded.
The object of this is for the Investigator to easily locate the victim/complainant during court
trials if the case is filed in court.
9. Narrative of the Incident. On the second page of the blotter form, the facts of the
incidents should be narrated by the complainant. It contains a narrative of what happened,
answering the five W‟s (Who, What, When, Where, Why) and one H (How) of an
information report.
10. Importance of the Signature. It is a mandatory requirement that at the end of the
narration of every incident, the duty officer who recorded the incident shall place his/her
signature and of the complainant certifying the correctness of the narration. Likewise, the
last line of the paper should indicate that nothing follows.
11. Incident Record Transaction Receipt. After the form is authenticated, an Incident
Record Transaction Receipt, cut from the lower end of the IRF, is given to the complainant
40. 40
who confirms that the reporting person had completed a transaction with the police office
concerned and reported an incident.
12. Maintenance of the Official Police Blotter. For purposes of standardization, all
stations should only maintain one official Police Blotter and one official Police Blotter IRF.
As such, it is discouraged, and is henceforth unauthorized, that logbook, notebook, or any
other materials be used.
13. Turnover to Police Investigator. Thereafter, it is the duty of the police officer who is
in-charge of the Police Blotter to lodge the complaint to the proper investigator who will
handle the case. The investigator should review the complainant on the nature of his
complaint and ensure that all entries therein are complete to prevent duplication and
relieve the complainant from repeating his narration.
14. Supporting Documents. Check the necessary documents in support of the
complaint, if needed. If there are documents submitted, the same shall be attached and
will form part of the IRF.
15. Accuracy of Report. Make sure that all the information gathered is truthful and exact
in its documentation.
16. Amendment to the Report. In the event that the complainant desires to amend or
make supplemental of his complaint, the investigator shall inform the office-in-charge of
the blotter to make the necessary corrections and state therein that it amends or
supplements the previous report and shall place the signature both of the complainant
and the officer-in-charge of the blotter.
PROCEDURES ON RECORDING INCIDENT REPORT IN THE POLICE BLOTTER
1. Recording of the Crime Incident from the IRF to the Police Blotter. After the
transaction with the Reporting Person has been concluded, the crime incident report
recorded in the IRF, shall be transcribed and entered into the Police Blotter by the Desk
Officer of the police station. For those police stations equipped with the Crime Incident
Reporting System, popularly known as the e-Blotter, the designated Crime Registrar will
likewise enter the record into the System.
2. Blotter Procedure in a Walk-in Complainant/Reportee Concerning Women‟s and
Children Concerned Desk (WCPD)
a. Upon arrival of a walk-in complainant at the police station, the Desk Officer (DO) will
courteously greet the complainant/reportee and will ask the same of the nature of his/her
complaint.
41. 41
b. The DO will make assessment to the complaint/report out of the narration given by the
complainant/reportee.
c. If the complaint will fall under WCPD concern, the DO will assist the victim/complainant
directly to the duty investigator of WCPD for proper disposition.
d. The WCPD investigator will assist the victim/complainant in accomplishing the
Investigation Record Form (IRF) thoroughly and will record it in the separate blotter book
of WCPD.
e. After accomplishing the IRF, the WCPD investigator will issue Incident Record
Transaction Receipt (IRTR) to the victim/complainant and will proceed to the
investigation.
f. The IRF will be submitted to the personnel in-charge of the Station Investigation Section
(SIS) for Crime Incident Reporting System (CIRS).
3. Blotter Procedure of Crime Incident if the Suspect is Arrested
a. Upon arrival of the arresting officers, arrested suspect/s and complainant/s to the police
station, the DO will assess the nature of complaint or what crime/infraction of the law the
arrested suspect committed and if there is need for follow-up of the case.
b. In case there is no need for follow-up, the DO will refer the arrested suspect/s to the
fingerprint technicians for booking procedure.
c. The DO will issue IRTR to the victim/complainant
d. The DO will refer the case to the duty investigator for investigation including evidence
or pieces of evidence for proper disposition.
e. The IRF will be forwarded to the SIS for CIRS.
4. Blotter Procedure for Crime Incident and Emergency Cases
a. The DO will ask the initial data of incident from the duty Station Tactical Operation
Center (STOC) for example: fire, dragnet, arrival of VIPs etc. and the initial data will be
logged in the blotter book. The information will be relayed to the COP, Officer of the day
or Chief of Office concerned and other officers regarding the incident/event.
b. If necessary, the DO will officially dispatch the concerned police personnel such as
Special Reaction Unit (SRU)/SWAT, Police Community Precinct (PCP)personnel, Follow-
up Operatives, investigators etc. logged in the blotter book to respond to a particular
police assistance or crime scene.
42. 42
c. The DO will record all details of the incident that transpired within the area of
responsibility of the police station for future reference.
5. Importance of the Police Blotter
The Police Blotter entry reports serve as a permanent record of incidents, events,
problems, and occurrences. There are many types of reports each of which serves
different functions. A Police Blotter is used to keep informed of activities within the police
jurisdiction. It is also used to compile statistical information, identify problems in the
community, or identify police training needs. These reports are needed to facilitate
investigations, prepare court cases, or defend cases in court.
BASIC GUIDELINES
The narrative written in the IRF shall basically be the record that shall be
transcribed in the Police Blotter. While it is in a narrative form, it is prudent, however, to
list down some necessary information in the Police Blotter in itemized or outline form. This
shall answer the necessary requirements of the five W‟s and one H.
1. Who was involved? Write down the names of all those who were involved in the
incident, victims, suspects, witnesses, and whosoever may be listed as present during
the incident, or may not be present, but has knowledge about the incident. There is
nothing to lose, but all to gain, if all these persons are listed.
2. When did it take place? Be precise, as much as possible, indicating the time and date
of the incident.
3. Where did it take place? Describe in detail where the incident occurred. e.g. “In the
master’s bedroom of a two-storey brick house in 123 Juan Luna Street, Villa San Jose
Subdivision, Brgy. San Roque, Nabua, Camarines Sur”.
4. What happened? Police reports sometimes indicate the crime committed based on the
Revised Penal Code (RPC), like Murder or Homicide. In initial reports, which will be
subjected to thorough investigation, this is not necessary.
In the above example, a report of a “Shooting Incident” may be sufficient. It is the job of
the Investigator-on-Case to determine what crime was committed.
What is important is to present the detailed circumstances of what happened.
5. Why did it happen? The pitfall of coming to a conclusion at this early is always
committed by the police responder. The „Why‟ answers a question, among others, as to
the motive of the incident. It is necessary to list down and detail all that were alleged by
the victims, suspects, and witnesses.
43. 43
6. How did it happen? The narrative on how the incident happened shall be indicated to
show the description of the chronology of events that led to the incident and all the
circumstances thereafter. The actions taken during the initial investigation at the scene
shall also be included. This shall include the incident, a description of the circumstances
prevailing before, during, and after the incident, and all other peculiar details that come
to the senses of the trained police responder. There is no limit to what to include in the
“How” portion of the narrative.
7. Affixing Signatures and Contact Details. As soon as the incident is transcribed in the
Police Blotter, the Desk Officer and the Reporting Person shall sign in the Police Blotter.
It should be indicated under the name and signature of the Reporting Person his address,
home telephone number, mobile phone number, and identification card presented. In the
event that the
Reporting Person indicates that he does not want his contact details to be recorded in a
public record as the Police Blotter, by reason of privacy, the same should not be recorder
as a matter of respect to the said person’s rights, but it should, however, be indicated in
the IRF.
45. 45
Chapter VIII
Nature and Importance of Spot Report,
Progress Report, Investigation Report
Learning Outcome:
1. Determine the definition of spot report, progress report and investigation report
2. Deals on the importance of Investigative Writing.
Spot report - refers to an immediate initial investigative or incident report addressed to
higher headquarters pertaining to the commission of the crime, occurrence of natural or
man-made disaster or unusual incidents involving loss of lives and damage of properties.
A concise narrative report of essential information covering events or conditions that may
have an immediate and significant effect on current planning and operations that is
afforded the most expeditious means of transmission consistent with requisite security.
Also called SPOTREP.
47. 47
Nature and Importance of Progress Report
The purpose of a progress report is to give clarity on the progress of a project,
not to describe every single aspect about what's currently happening in the project. Plus,
the project manager reading the project will have an easier time reading and remembering
key elements in it.
61. 61
Endorsement - is a written communication that usually consists of only one paragraph,
but contains everything that the writer would like the reader to know. It is important to take
note that when the endorsement is going up, meaning from lower office to a higher office,
it should begin with “Respectfully submitted” or “Respectfully forwarded”. When it is sent
to an office of the same level, it should begin with “Respectfully transmitted”, and when
sent to a lower office, “Respectfully referred”. If what was endorsed is sent back, the
paragraph should begin with “Respectfully returned” whether the communication is for a
higher office, to an office of the same level, or lower office. Instead of using the
endorsement format, other police officers prefer the civilian business letter format.
Republic of the Philippines
National Police Commission
Philippine National Police
BAKUN MUNICIPAL POLICE STATION
Bakun, Benguet
1st Endorsement
November 7, 2020
Respectfully forwarded to the Honorable Provincial Prosecutor, Benguet Provincial
Prosecutor’s Office, La Trinidad, Benguet is the Case folder of Juan Tamad y Talaga,
alias Junjun, the suspect in a Robbery case committed on November 1, 2020 at about
5:00 o’clock in the afternoon inside Room S230, University of Cordilleras, Gov. Pack Rd.,
Bakun, Benguet for your further study, evaluation and final disposition.
NANDREV B. ODNAN, JR.
Police Major
Chief of Police
Enclosures:
Criminal Information------------------------------------------------------A
Criminal Complaint-------------------------------------------------------B
SS of Pedro Penduko----------------------------------------------------C
SS of Winny D. Poo------------------------------------------------------D
SS of Gabby Lim----------------------------------------------------------E
Joint Affidavit of Arrest---------------------------------------------------F
Booking Sheet-------------------------------------------------------------G
Xerox Copy of Police Blotter Entry-----------------------------------H
62. 62
Spot Report----------------------------------------------------------------I
Progress Report----------------------------------------------------------J
Final Report---------------------------------------------------------------K
Rough Sketch of Crime Scene---------------------------------------L
Finished Sketch of Crime Scene------------------------------------M
Photograph of Crime Scene------------------------------------------N
Dying Declaration-------------------------------------------------------O
Autopsy Report----------------------------------------------------------P
Medical Certificate------------------------------------------------------Q
Ballistic Report-----------------------------------------------------------R
Fingerprint Examination Report--------------------------------------S