The document discusses various types and classifications of police reports. It identifies 5 main classifications of reports: technical reports, problem determining reports, problem solution reports, fact finding reports, and performance reports. It also describes different categories of reports such as operational reports, internal business reports, and summary reports. Finally, it lists and provides examples of specific types of police reports such as spot reports, special reports, beat inspection reports, wanted person reports, arrest reports, crime reports, and situation reports.

2. Flores
What are the methods
of identifying the
offenders?
Group 2 Reporters:
Obregon
Classes of Report
Pon
WHAT ARE THE BASIC
FUNCTIONS OF THE
PHILIPPINE NATIONAL
POLICE?
1.2 Booking of
Arrested Suspects
Flow Chart
Almirante
Enerio
Classification of
Investigation
Report
Bayona
WHAT IS POLICE
VISIBILITY?

3. Classes of Report
Obregon

4. In every activities that a law enforcer engages himself in, it is
expected that there will always be a corresponding report.
Therefore, it is expected that he is an expert in writing and utilizing
any of the report classes, categories and types of police reports.
Reports are classified into any of the following: Technical, Problem
Determining, Problem Solution, Fact Finding, and performance
reports.

5. These are mentioned
by Soriano (2005),
and are further
elaborated below:
1. Technical Reports
– these are written
reports dealing with
technical and
specialized subjects.

6. These are mentioned
by Soriano (2005),
and are further
elaborated below:
.
2. Problem Determining
Reports
– These are written reports
identifying the existence and
causes of certain problems.
Ex. Case report on causes of
Jouvenile Deliquency, Cases of Drug
Addiction, and Causes of Human
Trafficiking.

7. These are mentioned
by Soriano (2005),
and are further
elaborated below:
3. Problem solution reports
- these are written reports
identifying the processes and
solutions of certain problems.
Ex. Case studies on preventive
measures against Juvenile Deliquency,
Drug Addiction, and Human Trafficking.

8. These are mentioned
by Soriano (2005),
and are further
elaborated below:
4. Fact Finding Reports
– theses are written
reports on the methods of
logical gathering and
presentation of data.
Ex. Reports about Facts and
Figures of Terrorism, Drug Trafficking,
Human Trafficking, etc.

9. These are mentioned
by Soriano (2005),
and are further
elaborated below:
5. Performance Reports
– these are written
reports referring to
information on the status
of an activity or operation.

10. Categories
of
Reports

11. 1. Operational
Reports
 These are written reports on about
police incidents, investigations, arrests,
identification of persons, and other miscellaneous
reports, for routine operations of police
organiations.

12. 2. Internal
Business Reports
 These are written reports on financial,
personnel, purchase, equipment, property
maintenance, and general correspondence which
are important in the agency or organizations

13. 3. Summary
Reports
 These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.

14. Two General
Types Of
Reports

15. 2. Investigative or Formal
Reports
1. Basic or Informal Report
 reports that are mostly related
with ordinary, miscellaneous incidents,
usually in letter or memorandum form.
These are accomplished by any
member of a unit, section, bureau, or
division within a department in
accordance with prescribed regulation.
Basically, these reports contain the
generic form like the heading, the
person or office to whom it is
addressed or submitted, the text or the
body, and the name of the writer or
source of report.
 Reports that cover all the
exact and exhaustive narration of
facts. These reports are classified as
Initial or Advance, Progress or
follow-up, and Final or Closing
Reports.
(Each of these reports will be
discussed in details on the topic
about Specific Types of Police
Report)

16. Specific Types of Police
Report

17. 1. Spot Report – this is a verbal or written report done
within twenty-four hours after an important incident. This
report is written to inform an immediate chief or those in
higher position of particular occurrences in his command
of responsibility. This report should acted upon within 24
hours and it form of radiographic message if the reporting
unit is far from the receiving office.
The following are indicated in radiographic message:
Originating office, addressee, cite numbers,
precedence actions, Precedence info, date-time
group. Text written capital letters.

18. 2. Special Report – this is written by a police unit
or office based from a directive or instruction from
higher police officers. This report follows the
memorandum format of correspondence. The
commander or chief signed this report. This report
contain the rationale and the action.

19. 3. Beat Inspection Report – this one of the widely
practiced written forms of communication in a
station. This is routine report because the duty
beat supervisor submits this report daily. The beat
inspection and after patrol reports use the
memorandum format.

20. 4. Wanted person report – this report is about those
person who are wanted by the police. This report is done
in four copies to be submitted to the following: to PNP
Provincial director, or to PNP Chief in camp crame if the
province is not under the provincial commander, to the
department concerned which will have the original copy
in the Persons Wanted File.

21. 5. Arrest report – a report that documents all the events
in arresting a suspect including personal information, jail
bookings, information about control and release of
prisoners, and court proceedings. This report based on
information received, ensuring probable cause for a
warrant/warrantless arrest.

22. 6. Crime report – are reports written after the conclusion
from the preliminary investigation that a crime truly
happened. Include important factors like corpus delicti
(elements of crime), suspect descriptions, properties
taken, evidences collected, property damages, victims
injuries, and suspects modus operandi.

23. 7. Situation Report – also known as SITREP, this is
similar to patrol report which is submitted every eight
hours but on a need-only basis.
 The importance of a SITREP:
 Completing the SITREP Covers all key aspects of
community survival.
 A structured message is easier to carry as a document
or to send over radio of the telephone.
 The SITREP can be copied to or anizations with
different responsibilities, to initiate action and ensure that
action is coordinated.

24.  The importance of a SITREP:
 SITRIPs from various parts of an affected area can
be used to detect variations in general need and so
assist in allocating recourses most effectively.
 SITRIPS form various parts of an affected area can
be used to detect variations in general need and so
assist in allocating resources most effectively.
 SITRIPS form a record for the future of the actual
situation and the results of action.

25.  These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.
8. Miscellaneous
Incident Report
 Also known as MI report, this is used to
document any incident, situation, or circumstances
that are not crimes, or may not be designated by a
particular title. The purpose of this report is simply
to maintain the integrity of the departments
reporting system.

26.  These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.
9. The Traffic Accident
Report
 This report is written by the officer who investigates the accident.
this type of report documents all the facts and information about any
vehicular accident whether it is fatal or non-fatal. this examines the nature
of the damage of any property, the location of the accident and it's causes.
included in this type of report are statements of witnesses, diagram, and
photograph. Delizo (2008) pointed out that the officer of the case should do
that these: follow the uniform traffic accident reporting system,
prepare the traffic accident report from evidences, diagram,
sketches , and sworn statements of the witnesses.

27.  These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.
9. The Traffic Accident
Report
The traffic investigation report will be accomplished in
five copies to be submitted to: The Court or prosecutor's office,
TRAFCOM (TMG) or Traffic Division, the investigator, the
insurance company for party involved # 1, and the insurance
company for party involved # 2.

28.  These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.
10. The Investigation
report
An investigation report is written to investigate a particular
case or crime. This is an internal form of communication that
requires the addressee, the office-on-case, and the Chief of
investigation section. The addressee of investigation report is
the chief or head of a police unit, the officer-on-case well write
and sign the report, and it will be noted by the chief of
investigation section.

29.  These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.
10. The Investigation
report
The investigator writes an investigation report to achieve these
objectives for Record, leads, and prosecution. An investigation report
provides a permanent official record of the pertinent information
procured during the course of the investigation, it also provide other
investigators the lead and information relevant to further advance
their own investigation, and provides statement of facts for
prosecution action on which designated authorities may
base a criminal, either for corrective or disciplinary
action.

30.  These are reports that are
furnished for the necessity of the solution of
crime accident, and other police
administrative-related problems.
10. The Investigation
report
Like any other reports, an investigation report is
to close scrutiny at all levels command, therefore it
must be grammatically correct, it it must use correct
and appropriate, abbreviations, and it must be free
from slang, colloquialism, and unnecessary
technical terms

31. Classification of
Investigation Report:
ENERIO

32. There are three classifications of
investigation report namely; the Initial or
Advance Report, the Progress or
Follow-up Report, and the Final report.

33. B. Progress report C. Final Report
A. Initial
Advance Report
 is an advance
information on a new
or fresh case
assigned to an
investigator; the data
in this report is not
yet complete, but it is
written and
immediately after the
preliminary
investigation of the
case.
 is a written narration of
facts developed by
investigator in the course
of the follow-up
investigation. This is report
on subsequent details
which are very vital to the
case but have not been
incorporated in the initial
report has been submitted,
and consequently a
monthly report
thereafter.
a complete written
narration of facts based
from a through
investigation of case.
This is a result of
evaluation, summation,
and analysis of all
facts and
circumstances of case,
and the complete
accumulation and
collection
data.

34. Parts of an
Investigation Report

35. 2. Authority
5. Discussion
3. Matters
Investigated
4. Facts of
the Case
 An investigation report has the following parts:
6. Conclusion 7. Recommendation
Each of this part is elaborated as follows:

36.  this is the part where the investigator
cites the authority for making the report, and
he states briefly the date, the place, and the
person by whom the investigation is
made.
1. Authority

37.  Is the part where the investigator writes the
purpose of his report by generally stating what the
investigation is all about. Included in this part are
the complaints, and the allegations of committed
crimes.

38. 3. Facts of the
Case
 This part is the coherent presentation
of all the important facts supported by
evidences involving the whole
investigation.

39.  Is the part indicating all the factual
information related to the investigation. The
investigator discusses all the circumstances to
give the reader a clear picture of the whole
investigation in order to establish the conclusion
and recommendation of the report.

40. 5. conclusion
 Is the part indicating the summary of the
result of the whole investigation process. The
summary should be supported by facts basing
from the order of statement of allegations

41. 6. Recommendation
 is the last part which consistent with the
conclusion. Where the investigator writes his judgment
and practical suggestions for appropriate actions to be
taken, for proper disposition of the case, for remedy of
unsatisfactory situation, and for a recommendation that
a case be closed.

42. Classification of
Investigation Report:

43. Steps in Writing an
Investigation Report
Initial
Preparation
Final
Organization
of the
collected
data
Preparation
of the first
draft
Rewriting
and
polishing
the report
Finalize
the
report

44. In order for an investigator
to write a good and
complete report, he needs to
follow certain steps, and
these are discussed below:

45. 1.
1. Initial preparation – is the first step of writing
the investigation report where the investigator
determines his purposes and objectives in writing
the report. He then gathers the facts, and
circumstances related to the case.
2. Final Organization of the collected data –
using chronological order, all the gathered facts,
and evidence related to the case should be
sequentially presented.

46. 1.
3. Preparation of the first draft – just like the second
step, the first should also follow the chronological order
of presentation. The draft should be based from the
outline and should be presented in a clear manner with
use of appropriate transitions to maintain the coherent
flow of idea.
4. Rewriting and polishing the report – this is the
step where the investigator will recheck, edit and
review the rough draft to check and correct the errors,
and goes on rewriting to improve the whole report.

47. 1.
5. Finalize the report – this is the last step where the
investigator prepares the final report based from the
rewritten and corrected draft.

48. 1.2 Booking of Arrested
Suspects Flow Chart
ALMIRANTE

49. 1.2 Booking of Arrested Suspects Flow Chart
ARRESTING OFFICER BRINGS THE SUSPECT TO THE
POLICE STATION
DESK OFFICER ENTERS INTO THE BLOTTER THE
ARREST AND PREPARES REQUEST FOR MEDICAL
EXAMINATION OF SUSPECTS
ARRESTING OFFICER BRINGS SUSPECTS TO THE
GOVERNMENT HOSPITAL FOR MEDICAL EXAMINATION
SUSPECT IS
ARRESTED

50. ARRESTING OFFICER BRINGS BACK SUSPECTS TO
STATION AND ACCOMPLISH ARREST AND BOOKING
FORM
ARRESTING OFFICER REFERS THE SUSPECTS
TO THE DUTY INVESTIGATOR
DUTY INVESTIGATOR ASSISTS PREPARATION
OF BOOKING FORMS AND TAKES THE
TENPRINTS AND MUG SHOTS.

51. DUTY INVESTIGATOR TURNS OVER THE
SUSPECTS TO THE DUTY JAILER
DUTY JAILER TAKES CUSTODY OF THE
SUSPECTS AND PLACE THEM IN THE
LOCK-UP CELL

52. WHAT IS NEEDED IN PREPARING
AND WRITING A REPORT?

53. The police writer will make an outline from the facts of the case and follow a
chronological sequence. After an outline has been identified they will make
sure that their notes will be organized and reviewed first for completeness
prior to the actual writing of the report. The outline should answer the 5Ws
and 1H the facts presented in Report Writing should prove the importance of
police report. The real answer lies in the quality of the result of
accomplishment and basic principles. The police reports are from simple,
brief memorandum to a complex. Formal investigation requires the
application of basic standards such as clear, pertinent, brief, complete,
current, accurate, fair, properly classified, informative, and objective. It
should be submitted in proper format and should be on time.
WHAT IS NEEDED IN PREPARING AND WRITING A REPORT?

54. WHAT ARE THE TWO (2) TYPES OF POLICE
REPORT (Allen Z. Gammage, Basic Police
Report Writing, Sacramento, California, USA)
1. An informal report usually is a letter or memorandum or any one of
many prescribed or used in day-by-day police operations. It customarily
carries three items besides the text proper; date submitted, subject, and
persons or person to whom submitted. It may, however, contain many
items of administrative importance along with the subject matter of the
text. Actually, most police reports may be placed in this category.
2 A formal report suggests a full-dress treatment, including cover, title
page, letter of transmittal summary sheet, text, appendixes, and perhaps
an index and bibliography,

55. WHAT ARE THE CLASSIFICATION
OF POLICE REPORT?
a. Performance report which contains information as to the status
of an activity, activities, or operations
b. Fact-finding report which involves the gathering and
presentation of data in logical order, without an attempt to draw
conclusions.
c. Technical report which presents data on a specialized subject.
d. Problem-determining report which attempts to find the causes
underlying a problem or to find whether or not a problem really
exists.
e. Problem solution report which analyzes the thought process
that lies behind the solution of a particular problem.

56. HOW ARE POLICE REPORTS CATEGORIZED?
a. Operational Reports include those relating to the reporting of police incidents,
investigation, arrests, identification of persons, and a mass of miscellaneous
reports necessary to the conduct of routine police operations.
b. Internal Business Reports relate to the reporting necessary to the
management of the agency and include financial reports, personnel reports,
purchase reports, equipment reports, property maintenance reports, and general
correspondence.
c. Technical Reports presents data on any specialized subject, but usually relate to
completed staff work and add to the specific knowledge necessary to proper
functioning of police management.
d. Summary Reports furnish intelligence information necessary to the solution of
crime accident, and police administrative problems

57. WHAT ARE THE ELEMENTS
FOR A CRIME TO HAPPEN?

58. WHAT ARE THE ELEMENTS FOR A
CRIME TO HAPPEN?
"For any crime to happen, there are three (3) elements
or ingredients that must be present at the same time
and place. These are the MOTIVES, the
INSTRUMENTALITIES and the OPPORTUNITIES.
The motives are the reasons or causes why a person or
groups of person perpetuate a crime Examples are
disputes, economic gain, jealousy, revenge. insanity,
and thrill. Intoxication, drug addiction and many others.

59. OPPORTUNITIES
INTRUMENTALITIES
MOTIVES
 The Instrumentalities are the means or instruments used in the
commission of the crime. It could be firearm, a bolo, a fan knife, an icepick,
poison or obnoxious substance, a crow bar, a battery-operated hand drill for
carnapping, motor vehicle, etc. Both the Motives and instrumentalities belong
to and are harbored and wielded respectively by the criminal.

60.  The opportunities consist of the acts of omission and/or
commission by a person (the victim) which enable another
person or group of persons (the criminal/s) to perpetrate the
crime.
Illustrative examples include leaving one's home or car unattended for a
long time, walking all alone in a well-known crime prone alley, wearing
expensive jewelries in slum area, readily admitting a stranger into one's
residence and the like.
Opportunity is synonymous with carelessness, acts of
indiscretion and lack of crime prevention- consciousness on the
part of the victim.
 The motives a reason for doing something, especially one
that is hidden or not obvious. "a motive for his murder

61. WHAT IS POLICE
VISIBILITY?
BAYONA

62. When we talk about police visibility, we should not limit ourselves to just
being actually physically present POLICE VISIBILITY is more than that.
WHAT ARE THE (3) THREE THINGS THAT WE SHOULD CONSIDER IN.
POLICE VISIBILITY?
1. Physical Prese
2. The Patrolling Scheme, and
3. Response
YES, Physical Presence at the area or at the crime some is very important. It is the
immediate feedback to the public that their police is on the job. Although we may be
actually present in the area but because oftentimes, we are not in proper police
uniform, the community fails to physically see our polior presence in the area. How
many times have we seen police personnel when spend in civilian clothes, in T-shirts
and shorts even. Becau of the non-wearing of uniform, the police is seen by the
community to look more like criminal than police. Surprisingly too, the community
when ask to pinpoint the nearest Police und cannot actually locate their nearest
police units or headquarters. There should be standard police sign easy to identify
and recognize

63. Another aspect of police visibility is our Patrolling Scheme, Various patrol
components are joined together to complement and support one another
to ensure a widespread and redundant coverage. We optimize the
deployment of various patrol element to have a truly effective crime
deterrence.
PHYSICAL PRESENCE
 Visible as a police
 Easy to locate units
PATROLLING SCHEME
 Mobile
 Integrated
 Widespread, supportive and Redundant coverage
 Redundant coverage

64. RESPONSE
Proper
Adequate
WHAT ARE NOTEBOOK AND JOURNAL ENTRIES FOR?
The notebook is one of the basic piece equipments which a
number of policemen now a days fail to appreciate and utilize.
The notebook shall be playing a significant role as all subsequent
actions expected of the Police Community Precincts Commander
(and even personnel from higher headquarters) will depend on
matters recorded in the notebook which eventually will have to be
reflected in the PBS journal.

65. The notebook
is one of the basic piece equipment which a number of
policemen now a days fail to appreciate and utilize. The notebook
shall be playing a significant role as all subsequent actions
expected of the Police Community Precincts Commander (and
even personnel from higher headquarters) will depend on matters
recorded in the notebook which eventually will have to be reflected
in the PBS journal.
Journals exclusively for the PBS shall be maintained at each
Police Community Precincts. While recording matters in the journal
shall be the individual responsibility of eve Beat Policeman, taking
action and reporting matters reflected therein shall be the duty of
the Police Community Precincts Commander.

66. Entries in both the notebook and the journal shall answer the basic
questions of WHAT, WHO, WHEN, WHERE, WHY and HOW of an
incident or problem encountered by a Beat Policeman particularly those
problems to be discussed as you get along with the problems you
encountered.
GUIDELINES IN THE PREPARATION AND
CLASSIFICATION OF
DEPARTMENTAL GENERAL ORDERS, SPECIAL
ORDERS, CIRCULARS,
MEMORANDA

67. GENERAL ORDERS - orders and/or directives covering organizational
set-up, Functional duties, constitution of committees, including
departmental commendations for officers, members and civilian
employees General orders are prepared for signature of the
Superintendent.
SPECIAL ORDERS - dealing on assignments, transfer, temporary duty
or special training, otc of presonnel Special orders (SO) are prepared for
signature of the Deputy Superintendent under the correspondent line
authority.
NUMBERED MEMORANDUM - is a department-wide directions or
orders prescribing guidelines, standing procedures, policies, rules and
regulations which are mended for compliance/ implementation on
permanent or continuing basis. These orders ane prepared for signature
of the Deputy Superintendent under the usual line authority.

68. MEMORANDA (unnumbered) - This is another form of dissemination of
directives or orders which are intended for compliance/ implementation on
temporary basis or lasting only for a short period Memoranda are also used
for dissemination by quoting therein letters of appreciation and other
communications from other offices or individuals, for informative purposes
They are prepared either for signature of the Superintendent or the Deputy
Superintendent depending on the importance of the matter.
CRIMINAL INVESTIGATION as defined by Basilio Cael in
his book: A Guide to Criminal Investigation.
It is the collection and analysis of facts/truth about persons, things
places subject of a crime to identify the guilty party, locate the
whereabouts of the guilty party, and provide admissible evidences to
establish the guilt of parties involved in a crime.

69.  Criminal Investigation covers a broad activity concerning crimes against
persons property, security of the state, and other crimes such as syndicated
organized crimes of kappings, illegal drug trade and trafficking, assassinations,
bank robberies, camappings per crimes, money laundering, religious crimes,
white slavery among others
 In investigation work, the investigator's effectiveness rest on his adequate
knowledge periences about investigative techniques, methods, procedures,
policies to include the 5 W's and 1 H. He must be able to find the truth about a
crim persistently endeavors to seek answers to the following:
 WHAT offense has been committed WHERE was the offense conmitted?
 WHO committed the offense?
 WHEN was the offense committed?
 WETY was the offense committed ?
 HOW was the offense committed ?

70. It is therefore a must that investigators are to be educated, trained in
such a way that they make their specialty and they must be taken
cared of to be assigned in their job permanently because of the
nature of their investigative work, knowledge and skills. To transfer
them to other assignments would jeopardize criminal investigation
especially those cases needing follow-up and case undergoing
adjudication in courts.
 The effectiveness of investigation is cut whenever a new assignment
affects investigators and many cases remain unsolved if not neglected.
Among other factors, this in some area in police management that is
neglected by the PNP. To validate this argument, take the way the
National Bureau of Investigation is doing their job, not only are they
qualified as lawyers/accountants but they undergo continuous
investigation training although investigation is their main work

71. WHAT ARE THE GOALS OF
CRIMINAL INVESTIGATION?

72. The criminal investigator must not forget and bear in
mind the goals of why he is investigating, namely:
a. To determine if crime has been committed:
b. To legally obtain information and evidences to identify persons responsible:
c. To arrest suspects:
d. To recover stolen property, and e. To complete presentation of case to
appropriate authority
WHAT ARE THE TOOLS OF AN INVESTIGATOR IN GATHERING FACTS
(31'S)?
1. Information-data gathered from other persons, the victim and from other
records such as public records, private records. Modus Operandi file.
2. Interrogation-skillful questioning of witnesses and suspects.
3. Instrumentation scientific examination of real evidence, application of
instruments and methods of the physical sciences in detecting crime such as
microscope, dactyloscopy, ballistics, photography, polygraphy and others.

73. What are the methods of
identifying the offenders?
FLORES

74. The criminal investigator makes use of the following:
I. Confession
2. Eyewitnesses
3. Circumstantial evidence
4.Associate evidence
What are Standard methods of Recording Investigative data?
a Photographs b. Sketches of crime scene.
c. Notes about the crime: d. Fingerprints found at the scene
e. Physical evidences gathered f. Plaster cast
g.Tapes of sounds or voices h. Video tape record of objects or sounds
I. Written statements of subjects and witnesses; and
j. Computerized and programmed
What are the methods of identifying the
offenders?

75. WHAT ARE THE QUALIFICATION OF AN
INVESTIGATOR?
The investigator must posses a well-rounded educational background, a lot of
experiences in the job and the right attitude. This includes other qualifications:
a Capable of observation;
b. Rational thinker,
e. Knowledgeable about the laws on crimes, evidences, arrest, investigative
concepts, techniques, scientific aids, laboratory services, and about criminals and
their 'modus operandi
d. Power of intellect on the sp called 6 sense
e. Cooperative and can work with others;
t. Observant of professional ethics;
g Has leadership potential, and
h. Reliable, honest, and physically, and mentally fit

76. WHAT ARE THE BASIC FUNCTIONS OF AN
INVESTIGATOR?
The numerous functions among others performed by investigators
include
a Providing emergency assistance
b. Securing the crime scene
c. Photographing, videotaping and sketching
d. Taking notes and writing reports,
e. Searching for obtaining and processing physical evidences:
f. Obtaining information from witnesses and suspects
j. Conducting raids, surveillance, stakeout and undercover assignment
and
h. Testifying in court,
i. Investigation monitoring and research.

77. WHAT IS POLICE REPORT WRITING FORM?
Every agency has its own forms and procedures for
completing operational reports But there standard format on how
to prepare a report that is simple yet complete.
We have what do you call a basic or informal report that deals with
the ordinary mille day to day memorandum, letter, or form
accomplished by any member of the on precinct/station or
department in accordance with the prescribe general orders,
special order circulars, numbered memoranda.

78. HOW ARE THE LAW ENFORCEMENT REPORTS
CLASSIFIED?
1. Administrative Reports
2. Operational Reports
Administrative reports - deal with the routine functioning of the
department or agency Such reports may cover proper uniform,
reporting procedures, and grievances. This book is primarily
concerned with the second type of report, operational reports which
deal with the fries of the law enforcement officers
WHAT ARE THE BASIC FUNCTIONS OF THE PHILIPPINE NATIONAL POLICE?
1. CRIME PREVENTION
2. CRIME SOLUTION and
3. TRAFFIC CONTROL

79. However, among these three (3) basic functions, the most
basic is CRIME PREVENTION. If we will be dealing with crime
prevention or crime deterrence, we are dealing with police
visibility. This is the basic role performed by the members of
the PNP. They are required to move around in their complete
and proper uniform. To be felt and seen by the public, so that
in cases of emergency, people will know that they have
someone to call for assistance and service and they will have
a feeling of security. While the criminals and would be
criminals will have a feeling of fear to commit a crime. In doing
these, the members of the PNP are preventing the
commission of the crime by destroying the opportunity to
commit a crime.

80. WHAT IS THE CONCEPT OF POLICE REPORT?
1. Generally, the common thinking about police report is any written
matter prepared
by the police involving their interaction with the community. 2.
Another concept is that a police report is an exact narration of facts
discovered during the course of crime investigation which serves as
a permanent written record for future reference.
3. Likewise, it is a permanent written record of police activities
classified as informal and formal which communicates important
facts concerning people involved in criminal activities.

81. WHAT ARE THE FOUR (4) TYPES OF OPERATIONAL
REPORTS ?
1) Patrol Service Reports
2) Arrest Reports
3) Preliminary Investigation Reports
4) Supplemental Progress Reports/Follow-up Reports
 Now that we already understand the different types, and
classification of reports, we will now proceed to criminal
investigation. Any person who understands police report writing
cannot proceed in writing a police report until after he had
undergone criminal investigation training/ seminars and he should
be a member of the Philippine National Police.

82. WHAT ARE THE BASIC FUNCTIONS OF
THE PHILIPPINE NATIONAL POLICE?
PON

83. WHAT ARE THE FOUR (4) TYPES OF OPERATIONAL
REPORTS ?
1. CRIME PREVENTION
2. CRIME SOLUTION and
3. TRAFFIC CONTROL
However, among these three (3) basic functions, the most basic is CRIME
PREVENTION. If we will be dealing with crime prevention or crime deterrence, we
are dealing with police visibility. This is the basic role performed by the members of
the PNP. They are required to move around in their complete and proper uniform.
To be felt and seen by the public, so that in cases of emergency, people will know
that they have someone to call for assistance and service and they will have a
feeling of security. While the criminals and would be criminals will have a feeling of
fear to commit a crime. In doing these, the members of the PNP are preventing the
commission of the crime by destroying the opportunity to commit a crime.

84. WHAT IS THE CONCEPT OF POLICE REPORT?
1. Generally, the common thinking about police report is any written matter
preparedby the police involving their interaction with the community. 2. Another
concept is that a police report is an exact narration of facts discovered during the
course of crime investigation which serves as a permanent written record forfuture
reference.
3. Likewise, it is a permanent written record of police activities classified as informal
and formal which communicates important facts concerning people involved in
criminal activities.
WHAT ARE THE FOUR (4) TYPES OF OPERATIONAL REPORTS ?
1) Patrol Service Reports
2) Arrest Reports
3) Preliminary Investigation Reports
4) Supplemental Progress Reports/Follow-up Reports

85. AS INVESTIGATOR YOU SHOULD REMEMBER
AND MEMORIZE THE MIRANDA WARNING
YOU HAVE THE RIGHT TO REMAIN SILENT. Anything you say can be
used against you in court
Do you understand and invoke your right to remain silent? Yes___No____
Understanding that tight, do you wish to talk to me now?Yes_____No____
2. YOU HAVE THE RIGHT TO AN ATTORNEY of your own choice and have
him present before and during questioning if you cannot afford, one will be
appointed free of charged to represent you if you desire.
a. Do you understand, you have the right to an attorney of your own choice/
Yes No
b. Understanding that right, do you wish to talk to me now? Yes No

86. (Name/signature of person under investigation)
Witnesses
1._________________ 2. __________________
__________________________
(Name/signature of investigator)

87.  PURPOSES OF CRIMINAL INVESTIGATION REPORT (as presented by
Basilio G. Cael & Juan Agas in their book A guide to Criminal
Investigation)
Criminal investigation reports provide facts to competent authorities and
serve as a record of investigative activity. Criminal Investigation units are
essentially responsible for collecting facts and preparing written reports. Factual
informations are collected and reported on time to allow immediate appropriate
action.
WHAT ARE THE BASIC PURPOSES OF CRIMINAL INVESTIGATION
REPORTS?
a. To preserve knowledge/information about a case.
b. To provide accurate details about the case. c. To aid other investigation and
other agencies concerned.
d. To coordinate investigation activities within the organization. e. To serve as
reference by competent authorities
CRIMINAL INVESTIGATION REPORT WRITING

88.  STYLE
All reports are written in such a manner that it clearly presents only the relevant facts. The
presentation of these facts must not be distorted or confused by the writer's manner of
expression. Clarity, accuracy and brevity are emphasized based on facts.
 CRITERIA
Reports being permanent records of investigative efforts are subject to close scrutiny at
all levels of the police organization including other concerned agencies of the government.
Reports must meet certain standards or criteria, some of which are as follows:
a. Reports must not contain vague or unclear terms.
b. Reports must be original and correct in both composition and grammar.
c. Abbreviation must be used appropriately and correctly.
d. The use of slang, colloquialisms or unnecessary technical terms should be avoided. e. Reports
must not contain any erasures, or alterations.
f. If any correction is to be made, then it must be corrected by changing the entire page to contain
what is correct.
g. All duplicate copies of reports must be legible, clearly readable.
h. When necessary, duplicate copies of reports must be officially authenticated.
i. Contents of reports must be factual and devoid of bias or prejudice on the part ofthose making
the report.