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CRIMINAL JUSTICE REPORT
WRITING
THE HOW AND WHY
Part I
What is a Professional
Police Report?
Why is report writing so
important?
A well-written report…
 documents your words and actions
 provides data for statistical reports
 facilitates investigations
 showcases your professionalism
What are the qualities of a good
report?
It is…
 efficient (officers are busy, and time is
limited)
 thorough (information in the report may
be needed for follow-up later on)
 professional (you may be judged on
what you’ve written)
 objective (your report documents your
fairness and honesty)
What makes a report efficient?
It…
 includes only necessary words and facts
 organizes the facts in a clear and logical
sequence
 can easily be understood by anyone
doing a follow-up investigation
What makes a report thorough?
It includes all information needed for
further investigation and action, such
as…
 Date, time, and location
 Serial numbers, makes, and models
 Victims, witnesses, and suspects
 Miranda rights
 Evidence
 Injuries
What makes a report
professional?
It…
 uses Standard English (except when
quoting someone’s exact words)
 meets guidelines for your agency or
institution
 follows contemporary criminal justice
practices
What makes a report objective?
It…
 states only what you saw, heard, or did
 omits opinions and hunches
 sticks to facts
 avoids judgments, explanations, and
theories
To Learn More:
Criminal Justice Report Writing is available in
softcover ($17.95) from www.Amazon.com and in a
variety of ebook and Apple formats (Kindle, Nook,
SONY etc.) for $11.99 from www.Smashwords.com.
Read a free sample online!
Find FREE report writing
resources online at
www.YourPoliceWrite.com

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Criminal Justice 1: What is a Professional Report?

  • 1. CRIMINAL JUSTICE REPORT WRITING THE HOW AND WHY Part I What is a Professional Police Report?
  • 2. Why is report writing so important? A well-written report…  documents your words and actions  provides data for statistical reports  facilitates investigations  showcases your professionalism
  • 3. What are the qualities of a good report? It is…  efficient (officers are busy, and time is limited)  thorough (information in the report may be needed for follow-up later on)  professional (you may be judged on what you’ve written)  objective (your report documents your fairness and honesty)
  • 4. What makes a report efficient? It…  includes only necessary words and facts  organizes the facts in a clear and logical sequence  can easily be understood by anyone doing a follow-up investigation
  • 5. What makes a report thorough? It includes all information needed for further investigation and action, such as…  Date, time, and location  Serial numbers, makes, and models  Victims, witnesses, and suspects  Miranda rights  Evidence  Injuries
  • 6. What makes a report professional? It…  uses Standard English (except when quoting someone’s exact words)  meets guidelines for your agency or institution  follows contemporary criminal justice practices
  • 7. What makes a report objective? It…  states only what you saw, heard, or did  omits opinions and hunches  sticks to facts  avoids judgments, explanations, and theories
  • 8. To Learn More: Criminal Justice Report Writing is available in softcover ($17.95) from www.Amazon.com and in a variety of ebook and Apple formats (Kindle, Nook, SONY etc.) for $11.99 from www.Smashwords.com. Read a free sample online!
  • 9. Find FREE report writing resources online at www.YourPoliceWrite.com