This document provides information and sample formats for legal forms used in investigations, including memorandums, civilian letters, and investigation reports. It discusses the typical parts and guidelines for each type of legal form. Sample formats are provided for an investigation report and a legal format for a case report, detailing the standard sections to include for each: authority, matters investigated/details, facts of the case, discussion, and conclusions. Common defects seen in communications from law enforcement offices are also listed.

2. Technical English 2
(Legal Forms)
PREPARED BY
PLTCOL ARNIEL C MELOCOTONES, RCRIM
Technical English 2 (Legal Forms)

3. Memorandum

4. Memorandum
• A note, a reminder, or a statement
that one wishes to remember or
preserve for future use
• Latin term memorandus (to be
remembered) or memorare (to
remind).
• Memorandum is singular while
memoranda is its plural form

5. Parts of the Memorandum
1. Letterhead
2. Heading
3. Body
4. Penned Signature

6. – includes logo and name of
the agency, address, and
other relevant information
such as contact information,
services offered and the like.
Letterhead

7. – includes the To/For line,
From line, Subject line, and
the Date line
Heading

8. - Initial part tells the recipient the reason
of writing the memorandum and tells the
recipient of what he is going to do and
how. Next part states the information or
details, telling the reader what you have
said and how he will do it. Final part
ends with courteous request for service,
action or further information.
Body

9. – includes the signature of the
writer of the memo
Penned Signature

10. The difference of using To line or For line
Memo To – When the writer is
addressing to his
subordinates or those who
have lower positions than
him.
Memo For – When the writer is
addressing to his superior or
one who has higher positions
than him.

11. Types of Memorandum
The type of memorandum
revolves on the following purposes:
1. Memo that Requests
2. Memo that Informs
3. Memo that Responds
IOBC

12. Guidelines in the Standard
Preparation of
Communications
Common defects of communications
prepared by the different PNP offices/units:
• Wrong format of the addressee portion;
• Incomplete staff work;
• Redundancy in communication
distribution;
• Use of wrong stationery/letterhead;
• Inappropriate complimentary endings;
• Wrong spacing;

13. Guidelines in the Standard
Preparation of Communications
Common defects of communications
prepared by the different PNP
offices/units:
• Lack of appropriate tabs for the
enclosure/attachments;
• Typographical and grammatical
errors;
• Wrong font and font size;
• Dirty printing;
• Protruding staple wires; and
• Use of sliding folder.
IOBC

14. Civilian Letter
IOBC

15. Civilian Letter
• A message in writing
• Any language or code
• Contained in a sealed or
unsealed envelope or not in an
envelope at all
• Communication sent outside
the organization (public, private
and religious sectors)
IOBC

16. Parts of a Civilian Letter
1. Heading (Letterhead)
2. Date (Dateline)
3. Inside Address
4. Salutation
5. Body of the Letter
6. Complimentary Close
7. Signature Block

17. Parts of a Civilian Letter
Heading (Letterhead)
• A part that contains the
name of the institution
represented by the writer.

18. Parts of a Civilian Letter
• It specifies the day when
the letter was written, not
when the document was
dispatched.
Date (Dateline)

19. Parts of a Civilian Letter
Inside Address
• This usually contains the
correct name, position,
business name and
business address of the
addressee.

20. Parts of a Civilian Letter
• The greetings in the letter
that provides a courteous
opening.
Salutation

21. Parts of a Civilian Letter
Body of the Letter
• It embodies the text of the
message, usually the
longest part of the letter.

22. Parts of a Civilian Letter
Complimentary Close
• The farewell part of the letter
which signals the ending of
the message.

23. Parts of a Civilian Letter
Signature Block
• It indicates the name of the
writer (usually in all capital
letter) with signature above it.
This is typed the same way as
the name in the inside
address.

24. LEGAL FORMS

25. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 1
Sample of Investigation Report Format
(Letterhead)
__________________
(Date)
SUBJECT : (on this space - Indicate here whether the report you will be preparing is an initial investigation report about a case, progress report
or final investigation report)
TO : (Write the designation of the person/or authority who assigned the case)
I. AUTHORITY FOR INVESTIGATION:
1. This portion should contain a brief statement of when, where and by whom the investigation was made and should cite the authority for making it. if the
investigation was made on the basis of oral orders, this should be stated naming the individual issuing the order and the date thereof. if made pursuant to written orders, specific
reference to the document, stating date and the original directing authority, whether local or higher authority)
II. DETAILS
2. (This part of the report contains all relevant investigation activities conducted by the investigator in his search for final answers to the 5W's and 1 H in solving the
case it constitutes the narration of work done on a case, it is the story of everything done on the matter in making the report writing are followed. Accuracy, completeness, brevity,
style and form, and fairness should be observed it enumerates sources of information presented and including actions taken by investigator and the facts gathered during the
investigation.)
3. (Details should be presented in a logical chronological arrangement, that is, which one should be presented first, and the next, etc.)
III. RECOMMENDATIONS
4. (This part of the report contains appropriate recommended actions to be taken by the one authorized to make decision regarding disposition of all phases of the
case depending on whether report is initial investigation report, progress investigation report, and final investigation report.)
________________________________________
(Investigating Officer)

26. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
SAMPLE LEGAL FORMAT NO. 2
(Letterhead)
__________________
(Date)
SUBJECT:__________________________________________________________
MATTER OF CASE: _________________________________________________
I. AUTHORITY :
(This contains a brief statement of when, where and by whom the investigation was made and should cite the authority for making it. if the investigation was made on the
basis
of oral orders, this fact should be stated, naming the individual issuing the order and the date thereof. same holds true if made pursuant to written orders, citing specific
reference to the document and stating the date and the original directing authority whether local or higher authority.)
II. MATTERS INVESTIGATED;
(This section represents the mission of the investigator/investigating officer. In essence, it answers the question: "What is the investigation about?" Most of these are written
complaints or reports alleging that some persons have committed some crimes or impropriety, or the complainant has been unjustly treated. If the allegations are too long to
cite, a summary may be made with appropriate references to documents placed as appendix upon which the investigation was based.)
III. FACTS OF THE CASE
(This contains a presentation of the real truth about the case or cases investigated. Appropriate descriptions, completeness and clarity are particularly applicable to this
section. It contains a coherent presentation of all pertinent facts free from further arguments and bias and fully supported by evidences. The facts regarding several matters
at issue should be presented in the same manner as that presented in the preceding section under "Matters investigated if there are several allegations to be handled, the
presentation should be such that the reader will know at all times which allegation is being considered. The facts of each allegation should be put together to tell the story,
especially if the investigating officer is reporting orally short cuts for the sake of brevity are never permissible if they involve the omission of a single fact necessary to
establish the truth and to convey that conviction to a careful reader. Where the only evidence procurable concerning an element of the case is the conflicting statements of
two witnesses who seem to be entitled to equal credence, the investigating office may quote from the testimony of the witnesses. But this procedure should be exceptional
and not used in lieu of making a determination of the facts based on the study, analysis and weighing of evidences).

27. IV. DISCUSSION
(This section should indicate the presumption and inference from all the circumstances in the case to give the directing authority the clearest
possible picture. it should contain such related factual matter of argument as may be necessary, to establish the conclusions and recommendations based
thereon. In simple cases, requiring no explanatory matter and meriting no mention of mitigating or extenuating circumstances this section mat be avoided. In that
event this section should be indicated and worded substantially as follows "This case possesses no aspects or conditions requiring special discussion; and there
are no mitigating or extenuating circumstances. Frequently, however, the evidence is so evenly divided, pro and con, to the attending circumstances are so
unusual that some explanation justifying conclusions reached is necessary in the event acts of irregularity or misconduct are established in the case of a person
whose past record has otherwise been such excellence, justice requires that it should be included in the discussion. When the only obtainable evidence is that
contained in the testimony of the informant and of the person accused, the facts cannot positively be established. However, the records and character of the
accuser may be used to assist in determining the appropriate action. In such cases the investigating officer's observation and opinions may appropriately be
presented in this section of the report. Whenever the available evidence is scanty and conflicting but the investigating officer has strong and well-supported
convictions on the matter, the basis for the conclusions he made should be presented in the discussion).
V. CONCLUSIONS;
(This represents a concise summary of the results of investigation directly consequent from and supported by the facts. there should logically follow
from the facts of the case as found and set forth in the report, and should contain no item not supported by the facts contained in the preceding parts of the
report. They are usually stated in the order naturally suggested by the statement of the allegations or facts. Conclusions should not be a repetition of the facts
merely worded differently. Since the facts upon which they are based will have preceded this section, no further statement of facts or repetition is necessary or
desirable in the conclusion. They should represent the investigating officer's honest, well-studied opinion as to the real truth of each of the matters at issue. As
such, they should contain no apology, or qualification such as "it appears", "it is believed', or 'it seems probable')
VI. RECOMMENDATIONS:
(This should contain the practical suggestions as to appropriate action to be taken to make suitable disposition of all phases of the case. They
should follow, as far as practicable, the same sequence as was used in the presentations of the conclusions.
Recommendations should be consistent with and appropriate to the conclusions, they constitute the investigating officer's judgment, based on the
facts he has established, as to the action the directing authority should take. They should stipulate the proper action in the case of a wrong committed or the
remedy for an unsatisfactory situation or condition found to exist if the facts and conclusions disclose that no wrong was committed nor was there a condition
requiring correction, the recommendation may be that the case be closed.)
________________________________________
(Investigating Officer)

28. INVESTIGATION
REPORT

29. LIST OF EXHIBIT/ANNEXES TO FINAL INVESTIGATION REPORT
“A” - Complaint Slip
“B” - Authority to Investigate
“C-1” - Sworn Statement of Witness 1
“C-2” - Sworn Statement of Witness 2
“D-1” - Sworn Statement of Suspect 1
“D-2” - Sworn Statement of Suspect 2
“E-1” - Arrest Booking Sheet
“E-2” - Laboratory Reports
“E-3” - Photographs
“E-4” - Other documentary evidence
(List of Exhibits/ Annexes - only five (5) letters are used or in case of additional sworn statements, add annex 'C-3', etc and
"D-3' etc. as the case may be.)
INDEX TO WITNESSES/SUSPECTS
Name Exhibit Page No. Question No.
Witness 1 C-1 1-3 1-36
Witness 2 C-2 1-6 1-47
Suspect 1 D-1 1-4 1-50
Suspect 2 D-2 1-6 1-56

30. LIST OF PLEADING/COURT ORDER
F-1 - Complaint/ letter of transmittal
F-2 - Information
F-3 - Warrant of Arrest
F-4 - Motions/ Petitions
F-5 - Memoranda
F-6 - Resolution/ Decision
Note:
This portion of the report is included when necessary but a "must" when rendering a final investigation report.

31. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM: SAMPLE CASE STUDY
Subject: Graded Investigation Analysis and Report Writing Practicum
Engr. Michael C. Pangilinan, owner of MP Construction Company, in 641 Sales Street, Sta. Cruz, City of Manila, reported and complained to the
Western Police District, Manila Police Department that 500 bags of cement, 20 wheel barrows, and cash of P500,000.00 were missing from his MP
Construction Hardware Store. Robbers destroyed the back window of one of the toilets of his store. He suspects one of his helpers, named Joselito
Batumbakal to be one of the culprits. Batumbakal and a companion Arnulfo Sieraul were former employees of Engr. Michael C. Pangilinan previously
dismissed due to dishonesty and being engaged in thefts at Muntinlupa Police Station drug abuse. The suspects had a record of previous according to Engr.
Pangilinan. A witness identified as Eduardo Labrador saw the suspects used an owner jeep stainless with two (2) others inside the jeep at about 2 a.m.
during that time of incident.
Part I: Assuming you are the investigator on case, prepare your initial Investigation Report.
Part II: Prepare also an initial Progress Report based on same case scenario.
Part III. Prepare also an initial Final Report on same case.
Based on the same scenario above and with added facts as the suspects were identified/confirmed to have perpetuated the crime of robbery
including 2 others whose names remain unknown but Joselito Batumbakal and Arnulfo Sieraul admitted the crime with the assistance of the 2 others in their
sworn statements. Facts reveal driver was not a participant as he was just commandeered by the suspects. Evidences mentioned above were recovered.
Witness statement was also taken. Supply all other findings, complete investigation of the case and render a final investigation report with your
recommendations) following investigative report format, guidelines in the investigation of robbery cases.
Note
The professor can make another scenario or if not he/she will require the students to go on Site Scenario on the Police Station, near the school and request
one sample case and let the students do the investigation.

32. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 3
Integrated Patrol
Republic of the Philippines
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
WESTERN POLICE DISTRICT
Police Station___________
Police Station Address______________
MEMORANDUM:
For : District Director
Thru : C, DOPD (D3)
Subject : BEAT PATROL CHECKLIST
DATE : ________ TIME: ________
PRE-DEPLOYMENT OF LINE BEAT FOOT PATROL
(YES) (NO)
_________1. Formation of the incoming Shift Line Beat Detail was done at about ___ hours.
_________2. Line Beat Detail was accounted prior to their deployment. Absence details were reported and replacements were made.
_________3. The Platoon Commander conducted inspection in ranks to ensure their proper appearance and completeness of the following individual equipment:
a. Sidearm holstered in a police duty belt
b. Pro-Baton
c. Notebook
d. Checklist
e. Flashlights (if applicable)
f. Raincoat/ Rain boots (if applicable)
_________4. Issued one (1) radio and one (1) long FA with corresponding ammunition to each of the line beat patrol team.
_________5. Disseminated important instructions, current policies/ guidelines from higher headquarters.
_________6. Assignment of the line beats was read to the Line Beat Detail before their deployment.
_________7. The line beat patrollers were dispatched at about ____ hours.

33. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 4
POST-DEPLOYMENT OF LINE BEAT FOOT PATROL
(YES) (NO)
_________1. That after the Line Beat Patrollers tour of duty, formation was again conducted at about ___ hours.
_________2. Accounting of the line beat patrollers was conducted. Those absent were reported for proper administrative actions.
_________3. That after accounting debriefing was conducted and line beat problems were noted and untoward incidents were reported.
_________4. Issue radio and long firearms from the beat patrollers were accounted and re-issued to the next shift detail.
_________5. The platoon commander conducted inspection at least twice within his tour of duty.
_________6. The Daily Patrol Report was accomplished by the shift patrol detail.
_________7. Line Beat patroller were properly dismissed on or about ___ hours.

34. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 5
OBSERVATION FORM
1. PERSONNEL INVOLVED:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
2. AREAS COVERED:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
3. DURATION OF PATROLLING:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
4. UNSAFE CONDITIONS AND OTHER INFORMATION NOTED DURING THE PATROLLING
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________

35. 5. (Check (/) and Indicate the exact location)
Location ________________________________________________________________________________________________________________________
Deep excavation w/o safe warning barricade ___________________________________________________________________________________________
Open manhole ___________________________________________________________________________________________________________________
Broken/ leaning pole ______________________________________________________________________________________________________________
Uncollected/accumulated garbage ___________________________________________________________________________________________________
Flooded road or any portion thereof __________________________________________________________________________________________________
Leaking (MWSS) water line ________________________________________________________________________________________________________
Alleged illegal water connection _____________________________________________________________________________________________________
Busted (MERALCO) light post ______________________________________________________________________________________________________
Stalled/ abandon vehicle/s _________________________________________________________________________________________________________
Ongoing/ newly completed illegal construction _________________________________________________________________________________________
Fallen/ broken tree/ plant __________________________________________________________________________________________________________
Fire hazard such as natural or man-made (indicated) ____________________________________________________________________________________
Alleged illegal wire-tapping (PD No. 401) ______________________________________________________________________________________________
Defective traffic signs/ light _________________________________________________________________________________________________________
Others _________________________________________________________________________________________________________________________
(specify) ________________________________________________________________________________________________________________________
6. COMMENT/ RECOMMENDATIONS:
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
7. ACTION TAKEN ON OBSEEVATION/ S WHICH REQUIRE IMMEDIATE ATTENTION.
______________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________
8. REPORTED BY ___________________________________________________________________________________________________________________
(Use the back side for additional information)

36. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 6
SIGNIFICANT INCIDENT REPORT
FROM: _________________________________________________________ TO: ___________________________________________________
WHAT:__________________________________________________________WHEN: ________________________________________________
WHERE: ______________________________________________________________________________________________________________
WHO: (NAME OF Victim): _________________________________________________________________________________________________
NAME OF SUSPECT (S): _________________________________________________________________________________________________
HOW: _________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
CASUALTIES:
a) CRIMINCAL SIDE: _____________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
B) GOV’T SIDE: _________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
C) CIVILIAN: ___________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
REMARKS: ____________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
(Name of Officer on Case
Certified Correct By: ___________________________
Desk Officer: _________________________________

37. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 7
CHECKLIST FOR FOOT PATROL AND EQUIPMENT
AND PULIS KABABAYAN CENTER
POLICE STATION NO: _________________________________________________SHIFT _____________________________________POLICE BOOK: ________________________________________
DATE:______________________________
Mobile Car #: ______________
Crew: 1)__________________________________________ 2) __________________________________________ 3) _________________________________________
(Notes/ comments, if any, will be written at the back)
Line
Beat #
NAME SIGN NAME SIGN Short FAs Long FAs RDOS
Total
PULISKABABAYAN CENTER NAME SIGNATURE

38. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 8
INTEGRATED PATROL
LOCATION OF TRAFFIC POST NAME SIGNATURE

39. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 9
WESTERN POLICE DISTRICT
MPSU RESPOND SHEET
Date ______________________________________
CALLER/INFORMAT:
_______________________________________________________________________________________________________________________________________________________________________
ADDRESS/ LOCATION:
_______________________________________________________________________________________________________________________________________________________________________
(House Number) (Street) (Nearest Corner)
NATURE OF CALL: ______________________________________________________________________________________________________________________________________________________
RESPONDING CAR: _______________________________________________________________ASSISTING CAR/S: _____________________________________________________________________
TIME DISPATCHED: ______________________________________________________________TIME OF ARRIVAL: _________________ RT: _________________________________________________
RECEIVING DESKMAN: __________________________________________________________________________________________________________________________________________________
SIGNATURE: ___________________________________________________________________________________________________________________________________________________________
REPORT VIA RADIO (ADV INFO): __________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
REPORT VIA TELEPHONE;
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
REMARKS: ____________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________
(DISPATCHER)

40. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 10
PROJECT PROPOSAL FORMAT
Copy ______ of ______ Copies
Unit: ______
Date: ______
PROJECT PROPOSAL:
______________________________________________________________________________________________________________________________
PROJECT CODE NUMBER:
______________________________________________________________________________________________________________________________
REFERENCES:
______________________________________________________________________________________________________________________________
I. SITUATION:
II. MISSION:
a. Purpose
b. Objective
c. Targets
III. OPERATIONAL PLAN:
a. Concept of Operation
b. Tasks
c. Coordinating Instructions
IV. FINANCE
V. REPORTS:
a. Periodic - Weekly & Monthly Development Reports
b. Review - Quarterly
c. Special Report - As obtained
________________________________________________
(Project Officer)

41. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 11
COPLAN FORMAT
Copy ______ of ______ Copies
Unit: ______
Date: ______
CASE OPERATIONAL PLAN: __________________________________________________
PROJECT REFERENCE:
I. SITUATION:
a. Background
b. Operational Conditions
II. MISSION
a. Purpose
b. Objective
c. Targets
1. Personalities
2. Organization
3. Installation
III. OPERATIONAL PLAN:
a. Concept of Operation
b. Tasks
c. Operational Support
d. Security
e. Plan for Coordination

42. IV. ADMINISTRATION
a. Personnel
b. Logistics
c. Finance
V. COMMUNICATION:
a. Regular
b. Alternate
c. Emergency
d. Clandestine Communication
1. Cut-outs
2. Live/ Dead Drops
3. Signs/ countersigns
VI. REPORTS:
a. Periodic - Weekly & Monthly Development Reports
b. Review - Quarterly
c. Special Report - as required
d. Implementing Rules - as required
e. Spot Reports - as required
VII. EFFECTIVE DATE:
__________________________________________________
(Case Operation Center)

43. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 12
SOURCE CONTROL DATA
___________________________________________________________________________________________________________
_____
(Surname) (First Name) (Middle Name)
Date of Birth: __________________________________ Place of Birth ______________________________________________________
Present Address: _________________________________________________________________________________________________
Sex ________ Nationality___________________________________________Civil Status ______________________________________
Spouse Name _____________________________________ Tel. No/ CP # ___________________________________________________
Religion ___________________________Blood Type ________________________________Occupation: _________________________
TIN No. ______________________________________________GSIS/ SSS No. _______________________________________________
Complexion ________________________________Built _______________________________Face _____________________________
Hair ______________________ Eyes ______________________Body __________________________ Height _____________________
Weight ____________________________General Appearance ___________________________________________________________
Identifying Characteristics _________________________________________________________________________________________
Other Distinguishing Features ______________________________________________________________________________________
Education ___________________________________________Foreign Training _____________________________________________
Military Service/ Other Branch _________________________________ Employment _________________________________________
Membership in the Organization ____________________________________________________________________________________
Targets ________________________________________________________Code Name _______________________________________
Operation or Project _____________________________________________Code Name _______________________________________
Date of Recruitment ______________________________________________ Handler _________________________________________
Signature Specimens:
1) ________________
2) ________________
3) ________________

44. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 13
Republic of the Philippines
Department of the Interior and Local Government
National Headquarters, Philippine National Police
Directorate for Intelligence
Camp Crame, Quezon City
DIRECTORATE CLEARANCE CERTIFICATE
Date ________________
THIS IS TO CERTIFY that the individual named hereunder has been cleared under the provisions of PNPPR G-200-011 dated
____________.
Purpose
:_______________________________________________________________________________________________________________________
_________________________________________________________ ____________________________________________________________
(Full Name) (Rank/ Civilian Grade)
_________________________________________________________ ____________________________________________________________
(Assignment) (Job Title)
_________________________________________________________ ____________________________________________________________
(Place of Birth) (Date of Birth)
_________________________________________________________ ____________________________________________________________
(Date of Investigation Completed) (Type of Investigation Completed)
_________________________________________________________ ____________________________________________________________
(Agency which conducted the investigation) (Location of Investigative File)
________________________________________________________________________________________________________________________
DISTRIBUTION:
Copy Nr.
WARNING
Reproduction of the document is only by authority of the originating office

45. Republic of the Philippines
Department of Interior and Local Government
NATIOAL POLICE COMMISSION
NATIONAL CAPITAL REGIONAL POLICE OFFICE
Camp Gen. Ricardo G. Papa St., Bicutan
Taguig, Metro Manila
SAMPLE ONLY
19 October 2019
STANDING OPERATING PROCEDURE
NUMBER: 02
PATROL PROCEDURES
1. REFERENCES;
a. Police 2000 (COPS):
b. NCRC New Cops on the Block (NCOBs):
c. Integrated Area/Community Public Safety Plan; and
d. NCRC SOP in the Conduct of Strong Points/Dragnet Operations.
2. PURPOSE:
This prescribes the basic procedures to be observed by the District/Station Mobile patrol elements and new Cops on the Block
(NCOBs) patrol units in the conduct of visibility patrol.
3. OBJECTIVES:
a. To establish an effective patrol system at the Station/Block level in order to reduce criminal opportunity and crime victims.
b. To identify the roles and responsibilities of patrol members.
c. To instill among the personnel of the New Cops on the Block (NCOBs) the importance of patrol in crime prevention and apprehension.
d. To develop the trust and confidence of the community in the police and enhance its support in crime prevention

46. 3. CONCEPT OF OPERATIONS:
The AOR of the New Cops on the Block (NCOBs) shall be sectorized into patrol beats to pinpoint area responsibility and
avoid duplication of efforts. The patrol beat shall be determined by the Block commander in consultation with the Chief of Police (COP)
depending on the appreciation of the existing problems and situation obtaining in the area. The composition and frequency of the patrol
shall likewise be dependent on the aforesaid factors. The District/Station Mobile Patrol Unit shall complement the NCOBS with mobile
patrol cars and elements as necessary.
a. Roles and responsibility:
Patrolling, both foot and mobile shall involve the following activities:
1) Patrolling assigned beats, observing and checking suspicious people, structures/buildings, compounds and vehicles;
2) Responding to calls, entertaining complaints, initiating the investigation and protection of the scene and minimizing the after
effects of accident, fires and in other catastrophes;
3) Inquiring at public gatherings, preventing disorders and dispersing unlawful assemblies;
4) Preventing crimes and arresting wrongdoers sighted, assuring the public that peace is preserved;
5) Inspecting and/or conducting surveillance in various places of business establishments and other installation and the removal of
hazards of public safety;
6) Assisting traffic personnel of responsible agencies/unit in facilitating the flow of traffic at busy intersections/roads within AOR;
7) Conducting home visitations, ugnayans/dialogue and organizing CVOS during weekends; and
8) Reporting occurrences and conditions which relate to crime, public peace and order and public safety.
b. Uniform:
1) GOA
2) Low cut Black Shoes
3) Pershing Cup
4) Black Belt with Holster
5) Name Plate
6) Authorized Raincoats on case of inclement weather

47. c. Equipment:
1) Side Arm
2) Pro-Baton
3) Handheld radio for Foot Patrol
4) Base radio for Mobile Patrol
5) Marked vehicle for Mobile Patrol with yellow rope for establishing police line
6) Flashlight for Night Patrol
7) Observation notebook/ballpen
8) Handcuffs
9) Whistle
5. PATROL GUIDELINES;
a. Make a patrol plan. In any operation, careful planning is a must in order to avoid unnecessary waste of time, effort and
resources;
1) Area Coverage
2) Organizational Detail of Personnel
3) Duration
4) Stand-by points
b. Designate District and Station Patrol Supervisors.
c. Inspect the members of the on the availability and operational condition of personnel and equipment.
d. Conduct briefing prior to dispatch on the priority of activities to be undertaken during the patrol as situation demands
and to remind them on the strict observance of the PNP Rules of Engagements before the dispatch. Debriefing shall
likewise be conducted after the patrol. this helps the Commander address immediate problem in his area.
e. Render hourly report of location and situation thru radio/telephone to Block/Station Hqs TOC.
f. Render after patrol report duly signed by detailed personnel NCOB Commanders shall collate same and submit significant
details to the Station patrol supervisor, who in turn shall submit the more significant items in the NCOB reports to the District
patrol Supervisor.
g. Strictly observe "Buddy System" during the patrol operations.

48. 6. PATROL PROCEDURES;
a. Observe precautionary measures and personal safety while on patrol.
b. Drivers of mobile Cars on patrol must practice defensive driving and traffic rules and regulations.
c. Select routes which provided best visibility.
d. Be observant of people, places, situations or conditions and develop a suspicious attitude even if they appear to be slightly out
of the ordinary.
e. Use tack and persuasiveness when conducting spot inquiry or questioning individuals for information. Disguise questioning as a
simple conversation as if may be taken negatively if in the form of interrogation.
f. When inquiring a suspicious person or any individual for identification, never handle the wallet or bag in which the
cards/documents are located. Let the individual remove and hand them to you.
g. Be familiar as much as possible with known criminals/ex-convicts residing in or frequenting the patrol beat. Some of them may
turn to a life of crime after they have been arrested and punished.
h. Be on the alert for loiterers. They may be law-abiding citizen with enough time to spend or they may be homosexuals/sex
offenders waiting for their victims, drug dealers, smugglers, vagrants, look-outs and criminals casing the scene of a planned
handled.
i. Keep under close observation actions of juveniles, trouble makers/agitators and mentally ill/retarded persons. They pose a
potential danger to others if not properly handled.
j. Observe the practice of "shaking doors" of unguarded business establishments during night patrol. Check for sings of intrusion.
k. When checking suspicious persons, places, buildings/establishments and vehicles especially during nighttime, be prepared to
use your service firearm. Flashlight should be held well away from the body to avoid making yourself as a target.
l. Be familiar with all personnel who are likely targets for robbery or may be utilized as temporary refuge by criminals.
m. Keep watch of unoccupied homes. They are likely targets for robbery or may be utilized as temporary refuge by criminals.
n. Patrol members should avoid loitering in theaters, restaurants or public places. Active and aggressive patrolling is a great
deterrence to crime, where the patrol may appear at any time and at any place, when least expected.
o. Develop contacts by getting to know as many people as possible who can give factual information about crime condition in the
patrol beat.

49. p. Patrol members must be always on the look-out for indications of vices and other illegal activities in the beat.
The mere fact that hey have expressed themselves in front of an impartial third party may help them develop a
solution to their problem. Immediate response though necessary for these kind of call.
q. Patrol members must keep themselves well informed of all conditions, events and particular places in his beat.
This would enable them to provided information and direction to people asking for assistance.
7. RESPONDING CALLS FOR POLICE ASSISTANCE:
a. Get and note down in your patrol logbook all available data as to the nature of the calls, date, time and name of
the caller. It may be routinary, urgent or emergency in nature.
b. In all cases, the driver of the mobile patrol should avoid reckless driving.
c. The manner of approach will be dependent on the nature of the call whether with haste or with secrecy and with
or without flashing lights and sirens.
d. Consider the pertinent factors as time of the day, conditions of the traffic, the possibility of greater damage and
the neighborhood characteristics. Stop the car some distance away from the scene.
e. Stop the car some distance away from the scene.
f. Approach the scene on foot in complete silence exercising extreme caution.
g. Immediately attend to the injured unless the patrol members and others are in immediate danger.
h. Make every effort to arrest criminals. Except for aiding the injured, this has the first priority.
i. Determine the type of crime committed, identify and question briefly the victim/complainant and possible
witnesses at the scene.
j. When the suspects or criminals have fled the scene before your arrival, immediately relay same to the Station
TOC. The composition, armament and appearance of the suspects to include the mode and direction of
suspects, for the activation of Dragnet operations.

50. k. Do not attempt to arbitrate and resolve conflicts/ differences between neighbors, landlords/tenant, husband and
wives. However, you should allow both sides to tell their stories.
l. When responding to street fight/brawls, the patrol member should call for additional assistance before
intervening. A show of force is always necessary. If there are no injuries and not enough corroborative
statements obtained to identify who started the fight, just dispersed the crowd and make complete notes on your
notebook.
m. Never treat call or complaints of loud noises caused by barking dogs, drunks, appliances and parties as not
important or a nuisance These be viewed as another form of public service. They only need courteous and
tactful intervention and not enforcement actions.
n. When responding to call for police assistance due to planted explosives or found explosives, do not touch/alter
or lift the object. Instead contact TOC and request for EODT. On lookers must be driven away.
o. When responding to calls for owners of beerhouses, bars or inns or any other similar establishments during
night time, the request from the owner to put on the light first before entering such establishments. This will
prevent surprise move of the subject of the call when they are armed.
8. PROTECTING AND PRESERVING THE CRIME SCENE
a. Arrive as soon as possible, establish a police lines and excludes unauthorized persons from the scene.
b. Avoid touching or stepping on anything that may represent evidence.
c. Look and protect adjacent area to the scene where firearms, footprints, drop articles and bloodstains could often
be found.
d. Look for the presence of bloodstains and other body fluid. They are easily ignored and obliterated.
e. Turn over all initial information and evidences gathered to the responding investigation unit/elements.

51. 9. COORDINATING INSTRUCTIONS:
a. Patrol members shall strictly adhere to the provision of PNP Engagement in dealing with any contingency
situation.
b. Patrol members shall strictly observe Rules 113 and 126 of the New Rules on Criminal Procedures of 1985 as
amended, in effecting arrest, search and seizure.
c. Dealings with civilian shall be undertaken with outmost care and courtesy.
d. Lateral coordination between patrol units and consultation with key personalities in the beat are highly
encouraged
e. Willful violation of any of the above provisions of the SOP shall be dealt with accordingly pursuant to the
Disciplinary provisions of RA 6975.
10. EFFECTIVITY:
This SOP shall take effect upon publication. For widest dissemination and strict compliance.
LEANDRO R MENDOZA
Police Chief Superintendent
Regional Director
Distribution:
All NCRS Units
All Directorial Staff
Copy Furnished:
DRDA
DRDO
DCDC

52. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
THE POLICE BLOTTER
Circular Number 5 issued by the General headquarters, Philippine National Police, dated December 10, 1992, is the rule
"PRESCIBING UNIFORM POLICE BLOTTER FOR THE PHILIPPINE NATIONAL POLICE'. This rule shall be followed by the
different police blotter.
References
a. RA 6975 Establishing the Philippine National Police Rules and Regulations Governing the Philippine National
Police
Purpose
The purpose of the circular is to prescribe a uniform police blotter for the Philippine National Police and to define the
rules and procedures for making entries.
Definition
A Police Blotter is a record of daily events occurring within the territories and jurisdictions of a given police unit or command. it
contains material details concerning the event for legal, and statistical purposes.
Form and Size
The Police Blotter shall be a record book with hard cover and shall be 12 inches by 16 inches in size.

53. The front cover of the blotter shall contain the name or designation of the police force and particular police district or
station, together with the designation of the specific police unit or sub-station, the volume or book number, the series number
and the period covered.
What are the contents of entry?
The entry is the police blotter should answer the following questions:
a. Who
b. What
c. Why
d. Where
e. When
f. How
g. Disposition of the case
HOW ARE YOU GOING TO ANSWER THE 5W'S AND 1H?
In answering the 5W's and 1H and the case disposition all details about the event, including:
a. The name of the suspect;
b. The name/s of the victim;
c. The eyewitnesses, if any;
d. The nature of the action or offense;
e. The possible motive;
f. The place;
g. The date and the time of occurrence
h. The significant circumstances that aggravate or mitigate the event or the crime should be entered along with;
i. The identity of the officer;

54. j. To whom the case was assigned
k. Officer-on-the case;
l. The status of the case.
m. The following are the incidents or transactions that are to be entered in the police blotter:
1. Violation of laws and ordinances reported and recorded;
2. All calls in which any member of the PNP is dispatched or takes official action;
3. All fire alarms, report and information received by the stations;
4. Movements of prisoners with corresponding notations on the authority for such movements;
5. Cases of missing and found persons, animals and property;
6. Vehicular and other types of accidents which require police action;
7. All personal injuries, bodies found, and suicides;
8. Damage to property;
9. All cases in which a police member is involved;
10. All arrests and returns made; and
11. Miscellaneous cases, general and special orders, violations of rules and regulations,
12. Any other reportable incident that the substation, station commander, or higher authority desires to be
recorded.
Note: Students will be requested by the professor in charge of the class to have a Xerox copy of the police blotter them to see
the actual police blotter.

55. PROCEDURES FOR MAKING ENTRIES IN POLICE BLOTTER
1. All entries in the police blotter shall be handwritten in a clear, concise and simple answer as far as practicable, the 5W's and 1H.
2. Only facts are entered in the blotter.
3. No erasures shall be made on the entries. Corrections are made by drawing a horizontal line over such words or phrases and the actual
entry initiated by the police officer making the correction.
4. A ball pen or pen with blue, black or blue-black ink is used for making the entries.
5. Misrepresentations in the blotter or any attempt to suppress any information is punishable criminally and administratively.
6. All entries must be legibly written in longhand and consecutively numbered.
7. Every page of the blotter shall be consecutively or chronologically filled in. No line or space shall be left blank between any two entries.
8. Any development of the case to be reflected in the blotter should be a new entry at the time and day it was reported. A reference to the
previous entry number of the case however should be made.
9. During every shift, the Duty Sergeant, under the supervision of the Duty Officer or Complaint Desk officer, shall make the actual entries
on the blotter and at the end of their tour of duty, both the Duty Sergeant and Duty Complaint Desk Officer shall sign the blotter.
WHOSE UNITS ARE REQUIRED TO MAINTAIN POLICE BLOTTERS?
a. Every Police Station or sub-station shall maintain a Police Blotter.
b. All PNP operating units or divisions in the Metropolitan Police district, in addition to the stations and sub-stations shall likewise maintain
a separate blotter.
WHO WILL BE RESPONSIBLE IN SUPPLYING THE POLICE BLOTTERS?
1. General Headquarters, Philippine National Police shall supply Police Blotters to each PNP unit, station or sub-station who shall reflect
the same on their property books as accountable items.
2. The PNP unit commanders shall be responsible for the proper maintenance, use, safekeeping and accounting of the police blotters.
3. Pending procurement and issuance of police blotters by GHQ PNP, police forces shall continue to use the present blotter, provided, the
forms and rules shall be followed.

56. CRIME DETECTION AND INVESTIGATION (CDI-8)
TECHNICAL ENGLISH 2
LEGAL FORMS
LEGAL FORM NO. 15
SAMPLE OF POLICE BLOTTER
ENTRY NO. DATE TIME EVENTS/ INCIDENTS DISPOSITION
16”
Size 12” x 16”
12”