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CRIMINAL JUSTICE REPORT
WRITING
THE HOW AND WHY
Part 3
Preparing to Write a Police
Report
How do you prepare to write a
report?
At the scene…
 have writing materials with you (a small
notebook in a pocket for emergencies is
a good idea)
 observe and remember
 record information promptly
 take thorough, readable notes
What information is important?
 what happened at the scene
 anything a suspect said, word-for-word
 anything you and other officers did
 contact information for witnesses
 investigations you carried out, even if
results were negative
 disposition of evidence and suspects
What else is important?
 Date, time, and location
 Serial numbers, makes, and models
 Victims, witnesses, and suspects
 Investigations and results
 Miranda rights
 Evidence
 Injuries
When do you need specific
details?
 establishing probable cause
 describing people at the scene
 listing injuries
 explaining how you secured the crime
scene
 providing a chain of custody for
evidence
What tips are helpful for interviews?
 deal with emotions first
 provide privacy if possible
 ask for explanations for words and
expressions you don’t understand
(slang, foreign languages)
 use quotation marks to record the exact
words spoken by a victim, witness, or
suspect
 remember that hearsay is permissible in
a police report
To Learn More:
Criminal Justice Report Writing is available in
softcover ($17.95) from www.Amazon.com and in a
variety of ebook and Apple formats (Kindle, Nook,
SONY etc.) for $11.99 from www.Smashwords.com.
Read a free sample online!
Find FREE report writing
resources online at
www.YourPoliceWrite.com

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Criminal Justice 3: Prepare to Write a Report

  • 1. CRIMINAL JUSTICE REPORT WRITING THE HOW AND WHY Part 3 Preparing to Write a Police Report
  • 2. How do you prepare to write a report? At the scene…  have writing materials with you (a small notebook in a pocket for emergencies is a good idea)  observe and remember  record information promptly  take thorough, readable notes
  • 3. What information is important?  what happened at the scene  anything a suspect said, word-for-word  anything you and other officers did  contact information for witnesses  investigations you carried out, even if results were negative  disposition of evidence and suspects
  • 4. What else is important?  Date, time, and location  Serial numbers, makes, and models  Victims, witnesses, and suspects  Investigations and results  Miranda rights  Evidence  Injuries
  • 5. When do you need specific details?  establishing probable cause  describing people at the scene  listing injuries  explaining how you secured the crime scene  providing a chain of custody for evidence
  • 6. What tips are helpful for interviews?  deal with emotions first  provide privacy if possible  ask for explanations for words and expressions you don’t understand (slang, foreign languages)  use quotation marks to record the exact words spoken by a victim, witness, or suspect  remember that hearsay is permissible in a police report
  • 7. To Learn More: Criminal Justice Report Writing is available in softcover ($17.95) from www.Amazon.com and in a variety of ebook and Apple formats (Kindle, Nook, SONY etc.) for $11.99 from www.Smashwords.com. Read a free sample online!
  • 8. Find FREE report writing resources online at www.YourPoliceWrite.com