2019 D2L Connection: Dublin Edition 4th annual European D2L Connection; a professional learning opportunity for educators, corporate training professionals, and D2L employees. Wednesday-Thursday, October 9-10, 2019 at O’Reilly Hall, University College Dublin (UCD) Track 3 (Corporate Learning): Brightspace Go-Live at Ghent University, Patrick Cool & Toon Van Hoecke, ICT Educational Technology Office, Ghent University, Frederik Gailly, Faculty of Economics and Business Administration, Ghent University

2. BRIGHTSPACE
IMPLEMENTATION
@ GHENT UNIVERSITY
D2L Connection: 9th-10th October 2019
UFORA

3. CONTENT
‒ Ghent University
‒ Project Team
‒ Project phases
‒ Integrations
‒ Reflections

4. GHENT
UNIVERSITY
4

5. 11 FACULTIES
- Managed by the dean and the faculty board
- Divided into departments
5

6. 6

7. 7

8. 8
STAFF
‒ Ghent University:
around 9,000 staff members
‒ UZ Gent: around 6,000 staff members
‒ 12% international staff
‒ Core values as an employer:
Diversity
Participation
Skill-based
Open corporate culture
Evaluation & Support

9. EDUCATION
9
BACHELOR’S PROGRAMMES 54
Dutch-taught: 53
English-taught: 1
MASTER’S PROGRAMMES 142
Dutch-taught: 94
English-taught: 48
7 International Course Programmes
5 Erasmus Mundus Master Programmes
Many separate English courses
(NUMBERS: OCT. 2018)

10. EDUCATION
10
Total number of students 44,215
International students 12%
(NUMBERS: OCT. 2018)

11. NUMBER OF STUDENTS PER FACULTY
11
(NUMBERS: OCT 2018)
11%
5%
25%
5%
15%
7%
33%
5%
25%
7%
15%
0 1000 2000 3000 4000 5000 6000 7000 8000 9000
Faculty of Arts and Philosophy
Faculty of Law and Criminology
Faculty of Sciences
Faculty of Medicine and Health Sciences
Faculty of Engineering and Architecture
Faculty of Economics and Business Administration
Faculty of Veterinary Medicine
Faculty of Psychology and Educational Sciences
Faculty of Bioscience Engineering
Faculty of Pharmaceutical Sciences
Faculty of Political and Social Sciences Belgian Students International Students

12. PROJECT TEAM
12

13. PROJECT TEAM
13
Toon Van Hoecke Head ICT Educational Technology Office
Frederik Gailly Business project lead
Patrick Cool Technical project lead
Bert Vanderkimpen Support and Helpdesk
Anne Floor Erdman External Consultant
Robbie Nijsse External Consultant
Kurt Van Wynsberge Trainer
Joke Hollants Trainer
3 developers Programming
10 student jobs Support

14. UFORA PROJECT
PHASES
14

15. Claroline.ugent.be
2003
Minerva.ugent.be
Zephyr.ugent.be
2004
Refactoring
June 2016
Decision to
buy
and not create
December 2016
HISTORY
May 2018
Brightspace

16. PROJECT OVERVIEW
16
2020…
Project Follow-up
Oct 2019 - ….
201903
Go Live
April 2019 - Sept 2019
02
Phase 2
Jan 2019 - June 2019
201801
Phase 1
Aug 2018 - Jan 2019

17. PHASE 1: AUG 2018 – JAN 2019
17
22 pilot
courses
2100
students
Manually create
courses
Enroll students
using csv import
Development
SIS interface
CAS integration
Fit / Gap analysis
Minerva-Ufora
Training Pilot
Instructors by
BS trainers

18. FIT-GAP MINERVA UFORA: 31 JAN 2019
18
MINERVA+
UFORA
Plagiarism
Detection
Rubrics Class Progress
Quizzes / Curios
Awards
Competences
Learning Analytics
Mobile App
Advanced Feedback
UFORA+ Not-Supported
Ufora+
Office 365
widget
Not-supported
MINERVA+
Curios
LTI tool
Content
Discussions
Agenda
Announcements
Combine Courses
Learning PathsAssignments
Groups
Upload & Distribute
Master Dissertations
MINERVA
Peer
Evaluation
Peer Review
Meeting
Scheduler
Portfolio
SIS
interface
Peer Assessment
Wiki
Topics Reservations
Student
Shared Documents
Streaming
Video
Lecture
recordings
Create account for externals
Timetable
integration
Self
Enrolment

19. PHASE 2: JAN 2019 – JUN 2019
19
Functional
Analysis most
important Gaps
Test and further
development SIS
interface
Development and Test Training Sessions
55 extra pilot
courses
5200
students
SIS interface:
• Creates sites for courses ay 18-19
• Creates accounts for students and staff
• Enrol students for 55 pilot courses

20. FIT-GAP MINERVA UFORA: 1 JULY 2019
20
MINERVA+
UFORA
Plagiarism
Detection
Rubrics Class Progress
Quizzes / Curios
Awards
Competences
Learning Analytics
Mobile App
Advanced Feedback
UFORA+ Not-Supported
Ufora +
Office 365
widget
Not-supported
MINERVA+
Curios
LTI integration
Content
Discussions
Agenda
Announcements
Combine Courses
Learning PathsAssignments
Groups
Upload & Distribute
Master Dissertations
MINERVA
Peer
Evaluation
Peer Review Meeting
Scheduler
Portfolio
SIS
interface
Peer Assessment
Wiki
Topics Reservations
Student
Shared Documents
Streaming
Video
Lecture
recordings
Create account for externals
Timetable
integration
Self
Enrolment

21. PHASE 3: 1 APRIL 2019 – 1 OCTOBER 2019
21
39 Day Training sessions
32 Advanced Training sessions
1463 participants
23th September:
• Ufora Go Live
• Old LMS in read only
• Helpdesk fully operational
Internal Projects:
• Create Course
• Collaboration Spaces
• Lecture Recordings
• Streaming video
Development Support Material:
• 40 Knowledge clips in Dutch
with English subtitles
• Manuals in Dutch and
English
SIS integration fully operational
Preparation of Helpdesk

22. FIT-GAP MINERVA UFORA: 15 SEPT 2019
22
MINERVA+
UFORA
Plagiarism
Detection
Rubrics Class Progress
Quizzes / Curios
Awards
Competences
Learning Analytics
Mobile App
Advanced Feedback
UFORA+ Not-Supported
Ufora+
Office 365
widget
Not-supported
MINERVA+
Curios
integration
Content
Discussions
Agenda
Announcements
Combine Courses
Learning PathsAssignments
Groups
Upload & Distribute
Master Dissertations
MINERVA
Peer
Evaluation
Peer Review
Meeting
Scheduler
Portfolio
SIS
interface
Peer Assessment
Wiki
Topics Reservations
Student
Shared Documents
Streaming
Video
Lecture
recordings
Create account for externals
Timetable
integration
Sharepoint
Integration
Self
Enrolment

23. IMPACT DAY TRAINING
23

24. PHASE 4: 1 OCT 2019 – ….
24
Weekly Quick-Start Training
sessions
Governance:
• Request for new
Functionalities
• Brightspace Releases
• Re-organization ICT
Educational Technology
Office
Privacy Statement
Learning Analytics
Finalization External Projects:
• Peer Assessment
• Timetable Integration
Monitoring Tool Usage
using Data Hub
Internal Projects:
• Master Dissertations
• Internship support
• Topic reservation
• Student Card scanner

25. FIT-GAP MINERVA UFORA: 15 OKT 2019
25
MINERVA+
UFORA
Plagiarism
Detection
Rubrics Class Progress
Quizzes / Curios
Awards
Competences
Learning Analytics
Mobile App
Advanced Feedback
UFORA+ Not-Supported
Ufora+
Office 365
widget
Not-supported
MINERVA+
Curios
integration
Content
Discussions
Agenda
Announcements
Combine Courses
Learning PathsAssignments
Groups
Upload & Distribute
Master Dissertations
MINERVA
Peer
Evaluation
Peer Review
Meeting
Scheduler
Portfolio
SIS
interface
Peer Assessment
Wiki
Topics Reservations
Student
Shared Documents
Streaming
Video
Lecture
recordings
Create account for externals
Timetable
integration
Sharepoint
Integration
Self
Enrolment

26. UFORA
INTEGRATIONS
26

27. 27
Opencast lecture recording

28. OPENCAST LECTURE RECORDING
̶ 52 rooms and autoria equiped with fixed lecture
recording infrastructure
̶ Dual stream: presentation and teacher
̶ Can be integrated in content tool
28

29. OPENCAST LECTURE RECORDING
29

30. 30
Opencast lecture planning

31. OPENCAST LECTURE PLANNING
31

32. OPENCAST LECTURE PLANNING
32

33. 33
Opencast streaming video

34. OPENCAST STREAMING VIDEO
34

35. 35
Create course

36. 36
SIS COURSES NON-SIS COURSES
CREATE COURSE: COURSE FLAVORS
EXTRA COURSES
Official Ghent University
courses
Semi-official courses Additional courses
e.a.: summer courses
Created by SIS Created by Ufora contact
person
Created by any Ghent
University employee
Exclusively available to
@UGent user
Exclusively available to
@UGent users
Available for @UGent users
and external users

37. CREATE COURSE
37

38. CREATE COURSE
38

39. CREATE COURSE
39

40. 40
Collaboration space office365

41. COLLABORATION SPACE OFFICE365
̶ Filling 2 gaps
̶ Wiki
̶ Course shared documents
41

42. COLLABORATION SPACE OFFICE365
42

43. COLLABORATION SPACE OFFICE365
43

44. COLLABORATION SPACE OFFICE365
44

45. COLLABORATION SPACE OFFICE365
45

46. 46
Auto-enroll tool

47. AUTO-ENROL TOOL
̶ Oasis (=SIS) courses are filled with teachers and
students by the SIS
̶ Non-Oasis courses aren’t
̶ Ufora-contacts can add rules to a non-Oasis course so
that all the users of the source course are added to the
non-Oasis course
47

48. AUTO-ENROL TOOL
48

49. AUTO-ENROL TOOL
49

50. AUTO-ENROL TOOL
50

51. AUTO-ENROL TOOL
51

52. 52
Student Card scanning for
attendance registration

53. STUDENT CARD SCANNING FOR ATTENDANCE REGISTRATION
̶ Every student card has barcode on it
̶ Sometimes attendance in seminar / practicum / … is
mandatory to pass a course
̶ We are not using attendance tool because cannot be
used in grade tool
̶ Scanning a student card = API call to brightspace
setting a grade item
53

54. BARCODE SCANNING FOR ATTENDANCE REGISTRATION
54

55. 55
Studyguide link

56. STUDYGUIDE LINK
56
Uses string replacement variables to create a link to
https://studiegids.ugent.be/2019/EN/studiefiches/F000887.pdf

57. 57
Calendar widget

58. CALENDAR WIDGET
̶ Timetable gap
̶ Display ical feed
from
centauro.ugent.be,
the scheduling
application of
Ghent University
̶ Uses a profile field
58

59. 59
Reservations

60. RESERVATIONS
̶ Reservations = gap
̶ Time reservations -> meeting scheduler
̶ Topic reservations
‒ Teacher provides list of books / dissertation titles
‒ Student expresses preference (1-3 for instance)
‒ Student optionally writes motivation for his/her choice
‒ Matching students with selected items
– FIFO
– Random
– manual
60

61. 61
Peer assessment

62. PEER ASSESSMENT
̶ Group collaboration and contribution assessment
̶ Inter-group assessment
̶ Peer review of documents
̶ Peer feedback + peer grading
̶ LTI integration of peerscholar.com/
62

63. REFLECTIONS
63

64. REFLECTIONS
̶ Importance Fit-Gap
̶ at tool level è pro-active communication
̶ at tool functionality level è Helpdesk support
̶ How to solve gaps with existing tools è learn more from
others
̶ Training sessions are useful but also use other support
channels
̶ Involvement and Preparation Helpdesk support team
̶ Platform for hosting and maintaining support material
̶ Overlap functionalities BS tools and external tools
64

65. 65
Questions ….
and Answers !!!

66. Ghent University
@ugent
Ghent University
UFORA
E ufora@ugent.be
www.ugent.be/ufora