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D2L AS ATRAINING
PLATFORM FOR FACULTY:
LESSONS LEARNED
2020 D2L Connection: Worldwide Edition
Tuesday, April 7, 2020
Mrs. Denise Ezell – Ecore/Emajor Assistant Registrar
Mrs. Sharee’ Lawrence - Registrar
Dr.Tamara Payne – Director, Center ofTeaching & Learning
Dr. Archie Williams - Engineering Technology Department
BACKGROUND/PURPOSE
 The Registrar’s office was tasked with setting up and
implementing an online software system for curriculum
management.
 A group consisting of the respective college deans and a
faculty member in addition to the staff from the registrars
office.
 Fast Forward to Implementation
 4 people maybe 5 trained on the entire system, 2 Faculty
& 2 Staff members responsible for training the campus of
100+ faculty.
Tuesday, April 7, 2020
BACKGROUND/PURPOSE
 We identified a critical need to be able to train faculty on
the implementation and use of Curriculog Online
Curriculum Management System.
 How can we train Faculty & Staff Efficiently (Without tying
up time & resources)?
 How can we train our Faculty & Staff Effectively (thorough
coverage of the material, information retention and
provide assistive resources)?
Tuesday, April 7, 2020
QUESTION FORYOUR
CONSIDERATION:
How do you provide training for people within your
organization?
A. In-service (Mandatory or Optional) – Face to Face
Training
B. Face to FaceWorkshops
C. Use employees as trainers
D. OnlineTraining (Self Paced)
E. Other
Tuesday, April 7, 2020
HOW CAN WE ACCOMPLISH
THIS
Tuesday, April 7, 2020
We use BrightSpace/D2L as the Learning Management
System on Campus for our Students. Why not host
training for Faculty?
RATIONALE
Tuesday, April 7, 2020
A. In-service – Face to FaceTraining
B. Face to FaceWorkshops
C. Use employees as trainers
D. OnlineTraining (Self Paced)
E. Other
PROS – D2L PROVIDES
 Accessibility
 NoTime Constraints
 Multi-Platform Accessible
 Accountability
 Active Learning
 Secure Space
 Reference Guides (after course
completion & proprietary access)
Tuesday, April 7, 2020
PROS – D2L PROVIDES
Tuesday, April 7, 2020
PROS – D2L PROVIDES
Tuesday, April 7, 2020
PROS – D2L PROVIDES
Tuesday, April 7, 2020
Tuesday, April 7, 2020
D2L CHALLENGES
 Faculty Knowledge (use and experience operating within
D2L).
 Faculty Resistance to Change
 New technology
 Fear
 Refusal
 Obtaining relevant feedback
Tuesday, April 7, 2020
GENERAL
TAKEAWAYS
If you want to provide faculty and staff
training using D2L consider the following:
 Include D2L training as a central component across your
existing faculty and staff technology-training curriculum.
 Identify personnel who can provide accessibility "help
desk" support.
Tuesday, April 7, 2020
VOLUNTARY
TRAINING
Consider those things that help provide
motivation for them to do so.
 Consider incentivizing D2L training
 Often times recognition, or an award--especially if it
comes with some monetary incentive.
 Incorporate D2LTraining & proficiency as a component of
Promotion andTenure.
Tuesday, April 7, 2020
Tuesday, April 7, 2020
MANDATORY
TRAINING
If you will require mandatory training for all
your faculty and/or staff consider the
following:
 What are the mechanisms on your campus for mandatory
training? Look to the successes and the challenges of a
mandatory approach.
 Has mandated training been done before on your
campus?
 Will this approach achieve your intended result?
Tuesday, April 7, 2020
MOVING
FORWARD
Tuesday, April 7, 2020
 Administrative Support is Critical to any training exercise.
 Faculty Orientation
 Upon faculty appointment provide training on all university
systems (D2L, Banner, DegreeWorks, Curriculog, etc.).
 Incentivize D2LTraining
COVID-19 HAPPENED
Tuesday, April 7, 2020
SPRING BREAK
 March 9 – 13, 2020 FortValley State University – Spring Break
 March 11, 2020 Formulated a plan
 The Director of Online Learning and staff evaluated current classes .
 March 12, 2020
 Formed a group of appointed online faculty to serve as Online
Mentors
 March 13, 2020
 OnlineTransition Plan Communicated to all faculty
 Social Distancing Implemented on Campus for Faculty & Staff
 Extended Spring Break to move ALL courses Fully Online to finish the
Spring 2020 Semester
Tuesday, April 7, 2020
FULLY ONLINE PROCESS-
WEEK 1
 March 16, 2020 Faculty Mentors deployed to assist Faculty
 Problem Scope: Of 694Total Sections:
 66 Already Online
 70 Hybrid Courses (minimum work to convert)
 106 Lab Sections
 111 Directed studies/Internships/Capstones (Minimally
Enrolled 1- 3 students) may work through direct campus-email
unless faculty are already comfortable with D2L
 Important Information
 ~72 FVSU students have not used D2L
 ~100 Full/Part-time faculty are new to the online
experience or D2L
Tuesday, April 7, 2020
FULLY ONLINE PROCESS-
WEEK 2
 Peer to PeerVirtual Meetings between Faculty & Faculty Mentors
 Continue Plan Execution
 March 27, 2020 UPDATE
 Overall Migration Progress: Of 694Total section:
 92% Acceptable to Good
 4% Minimal work required to convert
 4% Blank or Needs Improvement
 March 30, 2020 Students return to Fully Online Instruction
 99.7% Sections – Evaluated as Acceptable to Good
 2 Only two (2) courses were not ready for launch.
Tuesday, April 7, 2020
FVSU ONLINE EDUCATION
Darryl Hancock, Director of Online Learning
Office: (478) 827-3857
darryl.hancock@fvsu.edu
Paul Small, Instructional Designer
Office: (478) 827-3097
smallp@fvsu.edu
Amanda Glover, Instructional Designer/LMS Administrator
Office: (478) 825-6228
glovera@fvsu.edu
14 Faculty Mentors from across the University
Tuesday, April 7, 2020
CHALLENGES
 Limited or no technology (faculty and students)
 Rural Areas
 Limited Bandwidth
 LimitedTechnology
 Faculty’s understanding of the difference of what is required between
online and traditional face-to-face courses
 Online communication
 Learning Curve and Familiarity with programs (Faculty & Students)
 High DemandTimes
 Preparing courses as we move toward summer semester
Tuesday, April 7, 2020
THANKYOU!!!
A Big WildcatThankYou to All
FortValley State University
Administrators, Faculty, Staff,
Students & Friends
Who made all of this possible.
Tuesday, April 7, 2020
COVID-19 RESOURCES
UNIVERSITY SYSTEM OF
GEORGIA
Tuesday, April 7, 2020
 We understand that some students and faculty may have
challenges accessing the Internet from their homes and may not
always be able to get to areas with Wi-Fi. We suggest some of the
following options.
 The FCC has asked companies to work with Americans impacted
by COVID-19 to help provide them with Internet access. Students
and faculty may be able to access free Internet through service
providers available in their area. Companies are also pledging to
keep public Wi-Fi hot-spots open for any American who needs
them. Additionally, some cell phone companies are extending
unlimited data plans to existing customers for no additional
charge.
COVID-19 RESOURCES
 FCC agreement stating that providers will waive late fees, not
cutoff service for lack of payment, and open hot-spots.
 Comcast COVID-19 response: offers freeWi-Fi for 2 months to
low income families plus all Xfinity hot-spots are free to the
public during this time.
 Charter Free Internet Offer for 2 Months
 AT&T COVID-19 response: offers open hot-spots, unlimited data
to existing customers, and $10/month plans to low income
families.
 Verizon COVID-19 response: no special offers, but following the
FCC agreement.
Tuesday, April 7, 2020
COVID-19 RESOURCES
 Sprint COVID-19 response: follows FCC agreement, provides
unlimited data to existing customers, and, startingTuesday,
3/17/2020, will allow all handsets to enable hot-spots for 60 days at
no extra charge.
 T-Mobile COVID-19 response: follows FCC agreement, plus
unlimited data to existing customers, and, coming soon, will allow
all handsets to enable hot-spots for 60 days at no extra charge (I
expect others will follow).
 Phone hot-spot. If you have a cell phone and data plan with
Internet access, in some instances, your phone can be used as a
hot-spot to share data with other devices such as a desktop,
laptop, or iPad.
Tuesday, April 7, 2020
COVID-19 RESOURCES
 USG Institutions: Consider developing campusWi-Fi “Parking Lot
Hot-Spots” for students and faculty with broadband connectivity
issues.To help mitigate low bandwidth/access issues, consider
designating “Parking Lot Hot-Spots” in one or more locations on
the campus. Similar to designated cell phone parking lots at
airports, these would be zones where students and faculty can
come to campus, park their cars, and access campus-based high-
speed broadband, in isolation, in their own automobiles.This will
necessitate a strong outdoorWi-Fi signal. Leadership and ITS
should consider easy guest network access as well, in case their
campus may be the closest location for students or faculty from
another USG institution.
Tuesday, April 7, 2020
CURRENT RESOURCES
The National Center on Disability and Access to Education
http://ncdae.org/resources/tips/training.php
Copyright © 2007-2019 NCDAE (NationalCenter on Disability andAccess
to Education).All rights reserved.
Tuesday, April 7, 2020
QUESTIONS/COMMENTS?
Tuesday, April 7, 2020
Mrs. Denise Ezell – Ecore/Emajor Assistant Registrar
EzellD@fvsu.edu
Mrs. Sharee’ Lawrence – Registrar
LawrencS@fvsu.edu
Dr.Tamara Payne – Director, Center ofTeaching & Learning
PayneT@fvsu.edu
Dr. Archie Williams - EngineeringTechnology Department
WilliamsA01@fvsu.edu
Tuesday, April 7, 2020

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D2L as a Training Platform for Faculty: Lessons Learned

  • 1. D2L AS ATRAINING PLATFORM FOR FACULTY: LESSONS LEARNED 2020 D2L Connection: Worldwide Edition Tuesday, April 7, 2020 Mrs. Denise Ezell – Ecore/Emajor Assistant Registrar Mrs. Sharee’ Lawrence - Registrar Dr.Tamara Payne – Director, Center ofTeaching & Learning Dr. Archie Williams - Engineering Technology Department
  • 2. BACKGROUND/PURPOSE  The Registrar’s office was tasked with setting up and implementing an online software system for curriculum management.  A group consisting of the respective college deans and a faculty member in addition to the staff from the registrars office.  Fast Forward to Implementation  4 people maybe 5 trained on the entire system, 2 Faculty & 2 Staff members responsible for training the campus of 100+ faculty. Tuesday, April 7, 2020
  • 3. BACKGROUND/PURPOSE  We identified a critical need to be able to train faculty on the implementation and use of Curriculog Online Curriculum Management System.  How can we train Faculty & Staff Efficiently (Without tying up time & resources)?  How can we train our Faculty & Staff Effectively (thorough coverage of the material, information retention and provide assistive resources)? Tuesday, April 7, 2020
  • 4. QUESTION FORYOUR CONSIDERATION: How do you provide training for people within your organization? A. In-service (Mandatory or Optional) – Face to Face Training B. Face to FaceWorkshops C. Use employees as trainers D. OnlineTraining (Self Paced) E. Other Tuesday, April 7, 2020
  • 5. HOW CAN WE ACCOMPLISH THIS Tuesday, April 7, 2020 We use BrightSpace/D2L as the Learning Management System on Campus for our Students. Why not host training for Faculty?
  • 6. RATIONALE Tuesday, April 7, 2020 A. In-service – Face to FaceTraining B. Face to FaceWorkshops C. Use employees as trainers D. OnlineTraining (Self Paced) E. Other
  • 7. PROS – D2L PROVIDES  Accessibility  NoTime Constraints  Multi-Platform Accessible  Accountability  Active Learning  Secure Space  Reference Guides (after course completion & proprietary access) Tuesday, April 7, 2020
  • 8. PROS – D2L PROVIDES Tuesday, April 7, 2020
  • 9. PROS – D2L PROVIDES Tuesday, April 7, 2020
  • 10. PROS – D2L PROVIDES Tuesday, April 7, 2020
  • 12. D2L CHALLENGES  Faculty Knowledge (use and experience operating within D2L).  Faculty Resistance to Change  New technology  Fear  Refusal  Obtaining relevant feedback Tuesday, April 7, 2020
  • 13. GENERAL TAKEAWAYS If you want to provide faculty and staff training using D2L consider the following:  Include D2L training as a central component across your existing faculty and staff technology-training curriculum.  Identify personnel who can provide accessibility "help desk" support. Tuesday, April 7, 2020
  • 14. VOLUNTARY TRAINING Consider those things that help provide motivation for them to do so.  Consider incentivizing D2L training  Often times recognition, or an award--especially if it comes with some monetary incentive.  Incorporate D2LTraining & proficiency as a component of Promotion andTenure. Tuesday, April 7, 2020
  • 16. MANDATORY TRAINING If you will require mandatory training for all your faculty and/or staff consider the following:  What are the mechanisms on your campus for mandatory training? Look to the successes and the challenges of a mandatory approach.  Has mandated training been done before on your campus?  Will this approach achieve your intended result? Tuesday, April 7, 2020
  • 17. MOVING FORWARD Tuesday, April 7, 2020  Administrative Support is Critical to any training exercise.  Faculty Orientation  Upon faculty appointment provide training on all university systems (D2L, Banner, DegreeWorks, Curriculog, etc.).  Incentivize D2LTraining
  • 19. SPRING BREAK  March 9 – 13, 2020 FortValley State University – Spring Break  March 11, 2020 Formulated a plan  The Director of Online Learning and staff evaluated current classes .  March 12, 2020  Formed a group of appointed online faculty to serve as Online Mentors  March 13, 2020  OnlineTransition Plan Communicated to all faculty  Social Distancing Implemented on Campus for Faculty & Staff  Extended Spring Break to move ALL courses Fully Online to finish the Spring 2020 Semester Tuesday, April 7, 2020
  • 20. FULLY ONLINE PROCESS- WEEK 1  March 16, 2020 Faculty Mentors deployed to assist Faculty  Problem Scope: Of 694Total Sections:  66 Already Online  70 Hybrid Courses (minimum work to convert)  106 Lab Sections  111 Directed studies/Internships/Capstones (Minimally Enrolled 1- 3 students) may work through direct campus-email unless faculty are already comfortable with D2L  Important Information  ~72 FVSU students have not used D2L  ~100 Full/Part-time faculty are new to the online experience or D2L Tuesday, April 7, 2020
  • 21. FULLY ONLINE PROCESS- WEEK 2  Peer to PeerVirtual Meetings between Faculty & Faculty Mentors  Continue Plan Execution  March 27, 2020 UPDATE  Overall Migration Progress: Of 694Total section:  92% Acceptable to Good  4% Minimal work required to convert  4% Blank or Needs Improvement  March 30, 2020 Students return to Fully Online Instruction  99.7% Sections – Evaluated as Acceptable to Good  2 Only two (2) courses were not ready for launch. Tuesday, April 7, 2020
  • 22. FVSU ONLINE EDUCATION Darryl Hancock, Director of Online Learning Office: (478) 827-3857 darryl.hancock@fvsu.edu Paul Small, Instructional Designer Office: (478) 827-3097 smallp@fvsu.edu Amanda Glover, Instructional Designer/LMS Administrator Office: (478) 825-6228 glovera@fvsu.edu 14 Faculty Mentors from across the University Tuesday, April 7, 2020
  • 23. CHALLENGES  Limited or no technology (faculty and students)  Rural Areas  Limited Bandwidth  LimitedTechnology  Faculty’s understanding of the difference of what is required between online and traditional face-to-face courses  Online communication  Learning Curve and Familiarity with programs (Faculty & Students)  High DemandTimes  Preparing courses as we move toward summer semester Tuesday, April 7, 2020
  • 24. THANKYOU!!! A Big WildcatThankYou to All FortValley State University Administrators, Faculty, Staff, Students & Friends Who made all of this possible. Tuesday, April 7, 2020
  • 25. COVID-19 RESOURCES UNIVERSITY SYSTEM OF GEORGIA Tuesday, April 7, 2020  We understand that some students and faculty may have challenges accessing the Internet from their homes and may not always be able to get to areas with Wi-Fi. We suggest some of the following options.  The FCC has asked companies to work with Americans impacted by COVID-19 to help provide them with Internet access. Students and faculty may be able to access free Internet through service providers available in their area. Companies are also pledging to keep public Wi-Fi hot-spots open for any American who needs them. Additionally, some cell phone companies are extending unlimited data plans to existing customers for no additional charge.
  • 26. COVID-19 RESOURCES  FCC agreement stating that providers will waive late fees, not cutoff service for lack of payment, and open hot-spots.  Comcast COVID-19 response: offers freeWi-Fi for 2 months to low income families plus all Xfinity hot-spots are free to the public during this time.  Charter Free Internet Offer for 2 Months  AT&T COVID-19 response: offers open hot-spots, unlimited data to existing customers, and $10/month plans to low income families.  Verizon COVID-19 response: no special offers, but following the FCC agreement. Tuesday, April 7, 2020
  • 27. COVID-19 RESOURCES  Sprint COVID-19 response: follows FCC agreement, provides unlimited data to existing customers, and, startingTuesday, 3/17/2020, will allow all handsets to enable hot-spots for 60 days at no extra charge.  T-Mobile COVID-19 response: follows FCC agreement, plus unlimited data to existing customers, and, coming soon, will allow all handsets to enable hot-spots for 60 days at no extra charge (I expect others will follow).  Phone hot-spot. If you have a cell phone and data plan with Internet access, in some instances, your phone can be used as a hot-spot to share data with other devices such as a desktop, laptop, or iPad. Tuesday, April 7, 2020
  • 28. COVID-19 RESOURCES  USG Institutions: Consider developing campusWi-Fi “Parking Lot Hot-Spots” for students and faculty with broadband connectivity issues.To help mitigate low bandwidth/access issues, consider designating “Parking Lot Hot-Spots” in one or more locations on the campus. Similar to designated cell phone parking lots at airports, these would be zones where students and faculty can come to campus, park their cars, and access campus-based high- speed broadband, in isolation, in their own automobiles.This will necessitate a strong outdoorWi-Fi signal. Leadership and ITS should consider easy guest network access as well, in case their campus may be the closest location for students or faculty from another USG institution. Tuesday, April 7, 2020
  • 29. CURRENT RESOURCES The National Center on Disability and Access to Education http://ncdae.org/resources/tips/training.php Copyright © 2007-2019 NCDAE (NationalCenter on Disability andAccess to Education).All rights reserved. Tuesday, April 7, 2020
  • 31. Mrs. Denise Ezell – Ecore/Emajor Assistant Registrar EzellD@fvsu.edu Mrs. Sharee’ Lawrence – Registrar LawrencS@fvsu.edu Dr.Tamara Payne – Director, Center ofTeaching & Learning PayneT@fvsu.edu Dr. Archie Williams - EngineeringTechnology Department WilliamsA01@fvsu.edu Tuesday, April 7, 2020

Editor's Notes

  1. **Develop online Poll here, 4 maybe 5 choices max** Max 1 min to poll. In-service (Mandatory) – Face to Face In-service (Optional) – Face to Face Training Regular Training Sessions Use employees as trainers Online Training (Self Paced) Other
  2. Accessibility – Faculty can access the training module/materials practically whenever, wherever and how ever they want. Accountability – D2L allows both Faculty and Trainers to document completion & mastery depending upon how you choose to certify completion. Active Learning – provides the flexibility that you can access and use the system while actively working/practicing in the training environment. Reference Guide – D2L provides access and archives. Courses can be set up to provide limited or unlimited access. We provided QuickStart type guides for all the processes. We can also provide secure access to vendor provided resources. Explain**
  3. Accessibility – Faculty can access the training module/materials practically whenever, wherever and how ever they want. Accountability – D2L allows both Faculty and Trainers to document completion & mastery depending upon how you choose to certify completion. Active Learning – provides the flexibility that you can access and use the system while actively working/practicing in the training environment. Reference Guide – D2L provides access and archives. Courses can be set up to provide limited or unlimited access. We provided QuickStart type guides for all the processes. We can also provide secure access to vendor provided resources. Explain**
  4. Accessibility – Faculty can access the training module/materials practically whenever, wherever and how ever they want. Accountability – D2L allows both Faculty and Trainers to document completion & mastery depending upon how you choose to certify completion. Active Learning – provides the flexibility that you can access and use the system while actively working/practicing in the training environment. Reference Guide – D2L provides access and archives. Courses can be set up to provide limited or unlimited access. We provided QuickStart type guides for all the processes. We can also provide secure access to vendor provided resources. Explain**
  5. Accessibility – Faculty can access the training module/materials practically whenever, wherever and how ever they want. Accountability – D2L allows both Faculty and Trainers to document completion & mastery depending upon how you choose to certify completion. Active Learning – provides the flexibility that you can access and use the system while actively working/practicing in the training environment. Reference Guide – D2L provides access and archives. Courses can be set up to provide limited or unlimited access. We provided QuickStart type guides for all the processes. We can also provide secure access to vendor provided resources. Explain**
  6. Often no feedback provided
  7. Information Obtained from: http://ncdae.org/resources/tips/training.php The National Center on Disability and Access to Education “Providing Training for Faculty & Staff: An Essential Element for your campus As faculty and staff work to create accessible content, they may have questions on the best or easiest way to accomplish this. Moreover, we have all had times when we received training but then forget once we try to implement. Identifying personnel who can talk with faculty and staff to support their efforts can be beneficial.
  8. Information Obtained from: http://ncdae.org/resources/tips/training.php The National Center on Disability and Access to Education “Providing Training for Faculty & Staff: An Essential Element for your campus As faculty and staff work to create accessible content, they may have questions on the best or easiest way to accomplish this. Moreover, we have all had times when we received training but then forget once we try to implement. Identifying personnel who can talk with faculty and staff to support their efforts can be beneficial.
  9. Information Obtained from: http://ncdae.org/resources/tips/training.php The National Center on Disability and Access to Education “Providing Training for Faculty & Staff: An Essential Element for your campus Most all campuses do require all employees to take certain training (e.g., to prevent sexual harassment, for FERPA, or control awareness). Other campuses require training for individuals who interact with the institution in certain ways (i.e., distance education training for any faculty who will teach through the institution's distributed learning vehicles).
  10. Add Covid-19 Resources for students.