The TESS project aims to provide the GOGIN community with a collaborative platform for managing training and exercises, focusing on two main activities: training and education, and information systems. The project's current status includes the implementation of an initial operational capacity phase, analysis of user needs, and the development of system prototypes for feedback. Key features of the system include course and training management functionalities, collaboration tools, and user support mechanisms.

1. TESS
Training & Education
Support System
GoGIN Project
Lisbon, 13 January 2020

2. TOPICS
• GOALS OF THE PROJECT
• PROJECT TEAM
• SCOPE OF WORK
• MAIN FEATURES OF THE SYSTEM
• IMPLEMENTATION PLAN
• CURRENT STATUS

3. GOALS OF THE PROJECT
The TESS project has the goal to provide the GoGIN community with a collaborative
platform for the management of Training and Exercises.
TESS aims to support the project in the implementation of two of its five general groups
of activities:
• Training and Education:
• with practical exercises for the different agencies on several topics, such as illegal fishing,
pollution or the management of a crisis at sea to develop the inter-agency culture, and
• Information Systems:
• as technological enabler for information sharing and coordination, for TESS in particular
in support to the training and exercises mentioned in the previous point.

4. PROJECT TEAM

5. EDISOFT COMPANY OVERVIEW
12,3M€
Revenue 2019
120
Employees *
Shareholder´s
Facilities
17,5%
PT MOD EMPORDEF
17,5%
NAV E.P.E.
65%
THALES
HQ, Oeiras, Paço de Arcos TELEPORT - Santa Maria, AzoresViana do Castelo, Shipyard
NAVAL SYSTEMS
SPACE & MARITIME
SECURITY
SECURE
COMMUNICATIONS &
INFORMATION SYSTEMS
AIRSPACE MOBILITY
SOLUTIONS
* Feb 2020
Business• Strong background in Maritime Security
• Long record of projects for governmental
and EU institutional and other
international customers, including several
African countries
Founded in 1988

6. EDUDIGITAL
• Founded in 2008
• Portugal
• Mozambique
• Cape Verde
• Angola
• > 50 Educational Projects
• > 20 Finance Projects
• > 40 Public Entities Projects
• > 10 Consultancy Projects
• > 30 Corporate Companies Projects
• > 30 SME Projects
Education TrainingTechnologies

7. SCOPE OF WORK
Functional Scope
• Courses
• Configuration of Courses with all elements such as: objectives, syllabus, target population, pre-
conditions and bibliography, assignment of Teachers; contract and budget preparation
• Application of Students to these Courses and management of the corresponding selection and
admission process
• Course Execution with tests and corresponding grades
• Course Evaluation and Review with self-evaluation, satisfaction surveys and statistics
• Trainings
• Equivalent, but for Training Actions, with participating Trainees, Trainers and assigned
Observers from participating organisations
• Collaboration Tools
• Set of tools such as Forum, Shared Calendar, Blog, Wiki and Chat in order to ease and stimulate
cooperation and sharing of experience among the members of the GoGIN community

8. SCOPE OF WORK
Activities Scope
• Implementation
• Analysis of user needs and requirements is done progressively with system prototypes that can be assessed
by the users with feedback to the development team.
• Implementation in two major phases for
• IOC: Initial Operational Capacity
• FOC: Final Operational Capacity
• Transition
• Handover with installation in Yaoundé IT infrastructure
• Involvement of key users
• Two major training sessions for each phase IOC, FOC.
• “Train the trainer” principle.
• User Support and Maintenance
• After the IOC phase, the users start using the system and will be supported by the development team;
• Use of a Ticketing System.

9. MAIN FEATURES OF THE SYSTEM
General Vision of TESS

10. MAIN FEATURES OF THE SYSTEM
User Role and Privileges
• Registered Users
• Users with distinct role such as experts (teacher, trainer),
course coordinators etc.
• Users with privileges such as forum administration,
owner of wiki pages etc.
• Students, trainees
• Observers
• …
System Administrator
Education Coordinator Training Coordinator
Course Coordinators Training Action Coordinators
Experts - TrainersStudents Experts - Teachers Participants
registered users, no specific role

11. MAIN FEATURES OF THE SYSTEM
Course Management
Course Creation and Preparation:
• Functions to create the basic configuration of a Course and its structure
• Definition of the Course calendar
• Assignment of Teacher and contract preparation
• Preparation of Course budget
• Dissemination of Course information on public part of TESS
• Applications submitted by Students; possibly with application tests
• Selection of Students; use of individual dossier for travel documents and other information
• Idem for Teachers
• Final approval of Course budget

12. MAIN FEATURES OF THE SYSTEM
Course Management
Course Creation and Preparation:
• Under analysis and development;
example for main dashboard of an
Education Coordinator, showing all
owned Course related data:

13. MAIN FEATURES OF THE SYSTEM
Course Management
Course Creation and Preparation:
• Under analysis and development;
example for course configuration
interface:

14. MAIN FEATURES OF THE SYSTEM
Course Management
Course Execution and Review:
• Preparation and upload of Course material
• Further interactions between Students and Teachers through the use of collaboration tools (forum, chats etc.)
• Registration of Student attendance
• Online tests
• Evaluations and assignment of grades
• Self-evaluation of Students
• Preparation of summaries by the Teacher
• Satisfaction surveys (Students, Teachers)
• Analysis of financial performance (as report)
• Education statistics on Courses, Candidates, Students, Grades etc.)

15. MAIN FEATURES OF THE SYSTEM
Training Management
• Training Creation and Preparation:
• All equivalent functionalities for Courses
• Participants instead of Students – Trainees and Observers to be assigned by the participating
organisations
• Training Execution and Review:
• All equivalent functionalities for Courses
Collaboration Tools
• Shared calendars
• Forums
• Wiki pages
• Blogs
• Chats

16. IMPLEMENTATION PLAN
Implementation Phases

17. IMPLEMENTATION PLAN
Work Break-down Structure

18. CURRENT STATUS
IOC Phase
Project Plan execution
• Kick-Off Meeting on 03 December in Paris
• Other coordination meetings at EDISOFT in December and January
• Next milestone given by Design Review on 21st January

19. CURRENT STATUS
IOC Phase
• Analysis and Design:
• First iterations of Deliverables (documents) for the analysis of use scenarios and use cases with
subsequent requirements refinements
• Idem for Design
• Implementation:
• Equivalent progress, i.e. first online prototype allowing for Course configuration, role assignments,
use of calendar, further Course management through use of a Forum
• Start of Student applications
• Ongoing collection of feedback on prototypes

20. THANK YOU

21. Pedro Nunes
Marketing & Communication
pedro.nunes@edisoft.pt
Dirk Tilsner
TESS Project Manager
dirk.tilsner@edisoft.pt