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CSC 2323: APPLICATION
PACKAGES
MICROSOFT WORD
LEARNING OUTCOMES
 By the end of this lecture students should be able to :
 Format and edit fonts
 Format and edit paragraphs
 Modify backgrounds of a word document
 Apply Bullets and Numbers
 Apply Borders to a document
 Insert headers and footers
 Insert Charts and Graphics to a document
FORMATTING TEXT
FONT is a formatting
characteristic that
defines the way in which
text appears in a
document
It is the pattern applied
to the characters in the
document
Different fonts contain
different collection of
characters and symbols
EDITING FONT
 You can change the fonts by using the Font
dialog box, or by selecting required buttons from
the Format toolbar
 Select the text to be changed.
 Select Format  Font command (Font
dialog box displayed)
 Select the required text formats -font style,
size, color & effects
 Click the OK button to apply changes to the
selected text
 Font style: defines whether the text is displayed
in Bold, Italic, or Regular.
 Font size: specifies the weight(size) of the text.
 Font colour: specifies the colour of the text.
 Underline text: specifies whether the text is
underlined or not
FONT EFFECTS
 Effects: Specifies the special effects to be applied to some text:
 Strikethrough: displays a single line over the selected text.
 Double strikethrough: displays a double line over the selected text.
 Superscript: raises selected text above the base line & reduces the font.
 Subscript: lowers selected text below the base line and reduces the font.
 Shadow: adds a shadow to selected text.
 Outline: adds an outline to selected text.
 Emboss: provides an embossed effect to selected text.
 Engrave: provides an engraved effect to selected text.
 Small caps: displays selected text in lower case.
 All caps: displays selected text in uppercase.
 Hidden: prevents selected text from being displayed or printed.
CHANGING CASE
 Sentence case: automatically capitalizes only the
first letter in the selected text.
 Lower case: converts all selected text to
lowercase letters.
 Upper case: converts all selected text to
uppercase letters.
 Title case: capitalizes the first letter of each word
of the selected text.
 Toggle Case: changes uppercase to lowercase
and lowercase to uppercase for all the selected
text
FORMATTING PARAGRAPHS
 Paragraph formatting includes the following:
 Applying paragraph spacing
 Applying line spacing
 Aligning text
 Indenting text
 Setting Tab stops
 Adding bullets and numbers
 Applying border and shading
 Applying styles
PARAGRAPH SPACING
 Paragraph spacing allows you to define the amount of
white spaces that should be placed before and after
paragraphs.
Action Task
Paragraph
spacing
Select the required paragraph.
Select the Format 
Paragraph command (dialog
box displayed)
Make selections
Click OK
LINE SPACING
 The Line spacing drop-down list consists of
the following options
 Single
 1.5 lines
 Double
 At least
 Exactly
 Multiple
ALIGNMENT
 Alignment is a way of organizing the text in a
document
 It refers to the position of the text relative to page
margins
Alignment Task
Left-aligned Text is aligned to the left side of the page
Center-aligned Text is positioned at the center of the
page
Right-aligned Text is aligned to the left margin of the
page
Justified
aligned
Text is aligned with the left and right
margins of the page
INDENTATION
 Indentation refers to adding distance to the text from the
margin. Indents are added to margins, thereby
decreasing the area where the text has to be inserted.
You can indent the text in a document by using the
Paragraph dialog box.
Action Task
Insert a line before
or after a paragraph
1. Position the cursor at the beginning or end of
the line and press the Enter key
2. Then, press the top or bottom arrow key to
move to the inserted line.
MODIFYING BACKGROUNDS
 Background refers to the color and texture of the
screen.
 It is used to enhance the appearance of a
document.
 Types of Background include:
 Pattern
 Gradient
 Picture
 Texture
SELECTING BACKGROUND
Task Office 2003 Office 2007
Select
Background
Click on Format
Background (Color
palette is displayed)
Click Page Layout 
Page Color (Color
palette is displayed)
Click Fill Effects Click Fill Effects
Navigate through the
background types from
the dialogue box and
select desired
background
Click ok
Navigate through the
background types from
the dialogue box and
select desired
background
Click ok
BULLETS
 Bullets can be presented in the following
forms:
 Paragraphs
 Bulleted text
 Numbered text
 Symbol
 Picture
BULLETS AND NUMBERED LISTS
 Bulleted text is used to
list down text, which is
non-sequential.
 Numbered text is used to
sequentially list down the
content.
INSERTING TABLES
 A table is made up of rows and columns
Task Action
Create a table 1. Position the cursor where you want
to insert the table
2. Click Table  Insert Table (Table
dialog box appears)
3. Give your table dimensions
BORDERS AND SHADINGS
Task Office 2003 Office 2007
Apply a
border
1. Select the Format
 Click on
Borders and
Shading to open
the Borders and
Shading dialog box
2. Select whether to
create a border
around a
highlighted word or
paragraph or
around the whole
page
3. Click Ok
1. Select Page
Layout Click on
Page Borders to
open the Borders
and Shading dialog
box
2. Select whether to
create a border
around a
highlighted word or
paragraph or
around the whole
page
3. Click Ok
HEADERS AND FOOTERS
 Headers and Footers are inserted in a
document to display repetitive information in
the upper and lower margins of each page
 Purpose of a Header
 Header is used to specify information,
which has to be displayed on the top of
every page in a document
 Purpose of a Footer
 Footer is used to specify any information,
which has to be displayed on the bottom
of each page in a document.
Task Office 2003 Office 2007
Inserting a
Header or
Footer
1. Select the View 
Header and Footer
option (Header
and Footer
displayed)
2. Create and edit the
Header or Footer
text.
3. Click the Close
button to return to
the main document
1. Select Insert
Click on Header or
Footer
2. Select the type of
Header or Footer
you want
3. Edit the Header or
Footer text
4. Press Esc to apply
INSERTING HEADER AND FOOTER
WORKING WITH GRAPHICS
 Graphics can be in the form of images or pictures
and charts.
 Graphics can be inserted from:
 Clipart gallery
 Your computer (personal storage)
 From different locations such as Microsoft Excel,
and so on
INSERTING CLIP ART
Task Office 2003 Office 2007
Inserting a
Clipart
1. Position the cursor
at the desired
location.
2. Select the Insert
Picture Clip
Art command. If
you are using the
Clip Art for the first
time, the Add Clips
to Organizer dialog
box is displayed
3. Click the Now
button to catalogue
the media file
1. Select Insert
Click on Clip Art
2. Search for the
desired Clip Art
3. Click on it to insert
INSERTING A CHART
Task Office 2003 Office 2007
Inserting a
Chart
1. Select Insert
Chart command
(sample datasheet
and chart are
inserted in your
document)
2. In the datasheet,
you can either
modify the sample
data as per your
requirements, or
you can enter a
new set of data.
1. Select Insert
Click on Chart
2. Select the type of
chart you need
3. (sample datasheet
and chart are
inserted in your
document)
4. In the datasheet,
you can either
modify the sample
data as per your
requirements, or
you can enter a
new set of data
END

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Application Packages

  • 3. LEARNING OUTCOMES  By the end of this lecture students should be able to :  Format and edit fonts  Format and edit paragraphs  Modify backgrounds of a word document  Apply Bullets and Numbers  Apply Borders to a document  Insert headers and footers  Insert Charts and Graphics to a document
  • 4. FORMATTING TEXT FONT is a formatting characteristic that defines the way in which text appears in a document It is the pattern applied to the characters in the document Different fonts contain different collection of characters and symbols
  • 5. EDITING FONT  You can change the fonts by using the Font dialog box, or by selecting required buttons from the Format toolbar  Select the text to be changed.  Select Format  Font command (Font dialog box displayed)  Select the required text formats -font style, size, color & effects  Click the OK button to apply changes to the selected text
  • 6.  Font style: defines whether the text is displayed in Bold, Italic, or Regular.  Font size: specifies the weight(size) of the text.  Font colour: specifies the colour of the text.  Underline text: specifies whether the text is underlined or not
  • 7. FONT EFFECTS  Effects: Specifies the special effects to be applied to some text:  Strikethrough: displays a single line over the selected text.  Double strikethrough: displays a double line over the selected text.  Superscript: raises selected text above the base line & reduces the font.  Subscript: lowers selected text below the base line and reduces the font.  Shadow: adds a shadow to selected text.  Outline: adds an outline to selected text.  Emboss: provides an embossed effect to selected text.  Engrave: provides an engraved effect to selected text.  Small caps: displays selected text in lower case.  All caps: displays selected text in uppercase.  Hidden: prevents selected text from being displayed or printed.
  • 8. CHANGING CASE  Sentence case: automatically capitalizes only the first letter in the selected text.  Lower case: converts all selected text to lowercase letters.  Upper case: converts all selected text to uppercase letters.  Title case: capitalizes the first letter of each word of the selected text.  Toggle Case: changes uppercase to lowercase and lowercase to uppercase for all the selected text
  • 9. FORMATTING PARAGRAPHS  Paragraph formatting includes the following:  Applying paragraph spacing  Applying line spacing  Aligning text  Indenting text  Setting Tab stops  Adding bullets and numbers  Applying border and shading  Applying styles
  • 10. PARAGRAPH SPACING  Paragraph spacing allows you to define the amount of white spaces that should be placed before and after paragraphs. Action Task Paragraph spacing Select the required paragraph. Select the Format  Paragraph command (dialog box displayed) Make selections Click OK
  • 11. LINE SPACING  The Line spacing drop-down list consists of the following options  Single  1.5 lines  Double  At least  Exactly  Multiple
  • 12. ALIGNMENT  Alignment is a way of organizing the text in a document  It refers to the position of the text relative to page margins Alignment Task Left-aligned Text is aligned to the left side of the page Center-aligned Text is positioned at the center of the page Right-aligned Text is aligned to the left margin of the page Justified aligned Text is aligned with the left and right margins of the page
  • 13. INDENTATION  Indentation refers to adding distance to the text from the margin. Indents are added to margins, thereby decreasing the area where the text has to be inserted. You can indent the text in a document by using the Paragraph dialog box. Action Task Insert a line before or after a paragraph 1. Position the cursor at the beginning or end of the line and press the Enter key 2. Then, press the top or bottom arrow key to move to the inserted line.
  • 14. MODIFYING BACKGROUNDS  Background refers to the color and texture of the screen.  It is used to enhance the appearance of a document.  Types of Background include:  Pattern  Gradient  Picture  Texture
  • 15. SELECTING BACKGROUND Task Office 2003 Office 2007 Select Background Click on Format Background (Color palette is displayed) Click Page Layout  Page Color (Color palette is displayed) Click Fill Effects Click Fill Effects Navigate through the background types from the dialogue box and select desired background Click ok Navigate through the background types from the dialogue box and select desired background Click ok
  • 16. BULLETS  Bullets can be presented in the following forms:  Paragraphs  Bulleted text  Numbered text  Symbol  Picture
  • 17. BULLETS AND NUMBERED LISTS  Bulleted text is used to list down text, which is non-sequential.  Numbered text is used to sequentially list down the content.
  • 18. INSERTING TABLES  A table is made up of rows and columns Task Action Create a table 1. Position the cursor where you want to insert the table 2. Click Table  Insert Table (Table dialog box appears) 3. Give your table dimensions
  • 19. BORDERS AND SHADINGS Task Office 2003 Office 2007 Apply a border 1. Select the Format  Click on Borders and Shading to open the Borders and Shading dialog box 2. Select whether to create a border around a highlighted word or paragraph or around the whole page 3. Click Ok 1. Select Page Layout Click on Page Borders to open the Borders and Shading dialog box 2. Select whether to create a border around a highlighted word or paragraph or around the whole page 3. Click Ok
  • 20. HEADERS AND FOOTERS  Headers and Footers are inserted in a document to display repetitive information in the upper and lower margins of each page  Purpose of a Header  Header is used to specify information, which has to be displayed on the top of every page in a document  Purpose of a Footer  Footer is used to specify any information, which has to be displayed on the bottom of each page in a document.
  • 21. Task Office 2003 Office 2007 Inserting a Header or Footer 1. Select the View  Header and Footer option (Header and Footer displayed) 2. Create and edit the Header or Footer text. 3. Click the Close button to return to the main document 1. Select Insert Click on Header or Footer 2. Select the type of Header or Footer you want 3. Edit the Header or Footer text 4. Press Esc to apply INSERTING HEADER AND FOOTER
  • 22. WORKING WITH GRAPHICS  Graphics can be in the form of images or pictures and charts.  Graphics can be inserted from:  Clipart gallery  Your computer (personal storage)  From different locations such as Microsoft Excel, and so on
  • 23. INSERTING CLIP ART Task Office 2003 Office 2007 Inserting a Clipart 1. Position the cursor at the desired location. 2. Select the Insert Picture Clip Art command. If you are using the Clip Art for the first time, the Add Clips to Organizer dialog box is displayed 3. Click the Now button to catalogue the media file 1. Select Insert Click on Clip Art 2. Search for the desired Clip Art 3. Click on it to insert
  • 24. INSERTING A CHART Task Office 2003 Office 2007 Inserting a Chart 1. Select Insert Chart command (sample datasheet and chart are inserted in your document) 2. In the datasheet, you can either modify the sample data as per your requirements, or you can enter a new set of data. 1. Select Insert Click on Chart 2. Select the type of chart you need 3. (sample datasheet and chart are inserted in your document) 4. In the datasheet, you can either modify the sample data as per your requirements, or you can enter a new set of data
  • 25. END