The document discusses various ways of creating and modifying forms in Microsoft Access, including using the Form Wizard to create a form, creating a split form with data in the upper pane and a datasheet view in the lower pane, adding and modifying fields and controls using Form Layout View and the Property Sheet, creating calculations by entering expressions in the Control Source property, modifying the tab order that controls are navigated, and inserting images.

1. Using Forms

2. Objectives
• Use the Form Wizard
• Create a split form
• Use Form Layout View
• Add fields to a form
(continued)
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3. Objectives (continued)
• Modify form controls
• Create calculations
• Modify tab order
• Insert an image
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4. Use the Form Wizard
• A form is an Access database object
that allows you to arrange the fields
of a record in any layout so you can
enter, edit, and delete records
• One way to create a form is by using
the Form Wizard
• The Wizard asks you questions to
determine the information you want
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5. Form Views
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6. Create a Split Form
• The benefit of a split form is that the
upper pane allows you to display the
fields of one record in any arrangement,
and the lower pane maintains a
datasheet view of the first few records,
which you can navigate very quickly
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7. Form Creation Tools
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8. Example of a table in a split form
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9. Use Form Layout View
• Layout View lets you make some design
changes to a form while you are browsing
the data:
• Move and resize controls
• Add or delete a field on the form
• Filter and sort data
• Change formatting characteristics, such as
fonts and colors
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10. Use Form Layout View
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11. Mouse Pointer Shapes in Form
Layout View
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12. Add Fields to a Form
• Can be done in Layout View or Design
View using Field List window
• To add a field: drag it from the Field List
to the location you want
• When you add a new field, 2 controls are
created: label and text box
• To delete a field: click to select the field,
then press [Delete]
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13. Field List in Form Layout View
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14. Bound vs. Unbound Controls
• Every item on a form is a control, such
as text boxes and labels
• Bound controls display data
• Unbound controls do not display data
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15. Modify Form Controls
• When you modify controls, you
change their properties
(characteristics)
• All of the control characteristics you
can modify are stored in the control’s
Property Sheet
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16. Using the Property Sheet
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17. Common Form Controls
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18. Create Calculations
• To create a calculation in a text box,
you enter an expression instead of a
field name in the Control Source
property
• An expression is a combination of
field names, operators (such as +, –,
/, and *), and functions (such as
Sum, Count, or Avg) that results in a
single value
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19. Creating Calculations
• Expression: an equal sign and a
combination of symbols
• Square brackets must surround a
field name in an expression
• Field name must be typed exactly as
it was in Table Design View (except
for capitalization)
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20. Adding a Text Box to Calculate a
Value
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21. Sample Expressions
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22. Modify Tab Order
• Tab Order: the order the focus moves as
you press [Tab]
• Tab Stop: determines whether the field
accepts the focus and therefore
determines where the focus moves as
you press [Tab]
• All text boxes and combo boxes have a
tab stop and are included in the tab order
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23. Tab Order Dialog Box
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24. Insert an Image
• Examples are pictures, logos, clip art
• The form section you place it in
determines where it will appear on the
form
• For example, determine whether you
want the image at the top of the form
or next to each record
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25. Form Sections
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26. Adding an Image to the Form
Header Section
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27. Summary
• Using the Form Wizard
• Creating a split form
• Using Form Layout View
• Adding fields to a form
• Modifying form controls
• Creating calculations
• Modifying tab order
• Inserting an image
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