Abila MIP Budget Module

3/31/2015
1
©2014 Net@Work Inc.
Abila MIP
Budgeting with MIP
Webinar Start Time: 1:00 pm CT (2:00 pm ET)
Webinar Audio:
You can dial the telephone numbers
located on your webinar panel, or
listen in using your microphone or
computer speakers.
We will begin shortly.
Technical Difficulties
Call: (805) 617-7000 (Option 1)
Today’s Presenter

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Webinar Details
Solutions - Overview
ERP/FundAccounting
Implementations
(Abila MIP Fund Accounting)
CRM
Implementations
(SageCRM, Saleslogix,Act!)
HRMS/Employer
Implementations
(SageHRMS)
Web Development
& eCommerce
(Magento,Joomla)
Mobile Application
Development
(Windows 8.1,Android,iOS)
ECM
Implementations
(MicrosoftSharePoint,Office365,
FileBound, Altec doc-link,Gradient
GScan,PSIGENPSI:Capture)
Business Intelligence,
Analytics & Reporting
IT Infrastructure
& Managed Services
(Office365, Virtualization,
Windows/Server)

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Today’s Conversation – Budgets
The Budget Management module appears to be a bit of
a mystery to too many folks –
• So – we need to concentrate some time on this one as
well so that organizations can clearly see where they are
against the budget throughout the year!
• Simple budget entry and ultimate comparisons can be
handled without the budget module --- complex
budgeting needs the module.
Here are the Areas of Concentration in the budgeting
area Today
• The business rules relating to budget entry
• How to input and review in the most efficient and easy
manner
• Budget comparison report configuration
• Budget Management, and impact (or need for) multiple
budget version capabilities
• Should I simply enter the data, or use the Budget
Worksheet to create and transfer, with How To’s for
Worksheet creation

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From Solely General Ledger?
 Input your Budget via the following menu:
 Transactions | Enter Budget
 To check your data entry: Use Reports | Transaction Reports | Unposted
Budget Transactions
 Go through your normal validation processes
 Then Post , or first look at your Budget Comparison Report with Unposted Entries
included
 Your Budget Comparison Reports are General Ledger Functions
 Statement of Revenue and Expenditures
 With Content Tab set to include whatever fields you wish
What Budget Capabilities come from solely GL, and what from
the Budget Management Module
How is Data Entry Different for Budgets than for Financial
Accounting Transactions?

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Other Differences….
Now --- let’s look at the Budget Comparison Report….

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Choices of Fields to add to your report are Many and Varied
One Potential Configuration of a Budget Comparison Report….

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And here is Content Tab on the Report on the Slide above
There are Lots of Gains with the Module --- as follows:
 Ability to create additional budget versions, if needed
 Ability to check that there is budget for an accounting
transaction you are entering
 Ability to create a budget from prior year historical
values, or prior year budget values
Moving to the Budget Management module......

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And More:
 Ability to create the budget worksheet via a wizard using
either of the above --- actuals or budgets from prior
years
 Ability to modify that budget in the actual worksheet
 Ability to print the budget worksheet, export to excel and
hand to directors to complete their budgets for the year
Moving to the Budget Management module......(Continued)
And Even More:
 Ability to create the budget worksheet via a wizard using
either of the above --- actuals or budgets from prior
years
 Ability to modify that budget in the actual worksheet
 Ability to print the budget worksheet, export to excel and
hand to directors to complete their budgets for the year
 Ability to Electronically Transfer the Budget to
Accounting
And More Continued ---- Let’s Get to the Budget Worksheet

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The Wizard Guides --- and Here Goes to Begin:
Steps within the Wizard ---- It’s Nicely Intuitive
The Wizard Guides --- Choose Budget and Worksheet
Type
Next Steps within the Wizard

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The Wizard Guides --- Select Date Range for Budget
Entries to be Created from Worksheet
Next Steps within the Wizard - Continued
The Wizard Guides --- You can add historical columns to
the Worksheet…..

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The Wizard Guides --- Now – Let the system know if you
are budgeting for more than just GL
The Wizard Guides --- Filter for the Specific Grant,
Department, or Program – if Necessary
 Otherwise, you’ll be creating an Overall Budget

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The Wizard Guides --- Select your Calculation Basis, and
your Calculation Method
The Wizard Guides --- Select your Range you want the
system to look at for the Historical Data –
 It doesn’t have to be last year
 If an earlier year has better predictive info --- just make the
change here

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The Wizard Guides --- System reports how many
transaction lines it will create…Very Helpful Info
 Let’s Review the Configuration –
 Columns for the Coding, GL Titles, and Columns for the Periods
 Column at Right “Spread Totals”
Next Steps within the Wizard - Here’s the Worksheet

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 Highlight the section you wish to Modify, and then Right
Click, and Select “Modify Selected Items”
Now you are ready to Modify --- but Before you Transfer
 Click “Transfer” from Icon Pallet at bottom of screen:
 You’ll be prompted for a Session ID, and Beginning
Document Number, and Document Date
Now you are ready to Transfer

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Confirm Success…
In Summary

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And Definitely -----..-----
Thank You For Attending!
Jeannie Huckstep, CPA, CITP
Net@Work - Nonprofit Applications Practice Director
Phone: (417) 447-0005
Email: jhuckstep@netatwork.com
Q & A

Abila MIP Budget Module

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