SUCCESSFACTOR EC PYROLL PRESENTATION.pptx

PUBLIC
Transform Payroll with the SAP SuccessFactors
Payroll Control Center
and understand the product roadmap

2
PUBLIC
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ
Understand pain points of traditional payroll & how the Payroll Control Center (PCC) resolves
Understand the Payroll Control Center processes:
• Pre-Payroll
• Production Payroll
• Post-Payroll
• Off Cycle
• Audit Log
Understand deployment options
• SAP HCM Payroll
• SAP SuccessFactors Employee Central Payroll
• Hybrid Models
Look at recent innovations
See the SAP SuccessFactors roadmap
Learn about the required prerequisites for deployment
Agenda

Understand pain points of traditional
payroll & how the Payroll Control Center
(PCC) resolves them

4
PUBLIC
Pain-Point – Pre-Payroll Lack of Transparency

5
PUBLIC
Pain-Point – Transactional and not user friendly!

6
PUBLIC
Pain-Point – Very Technical & Hard to Understand

7
PUBLIC
Pain-Point – Reporting is also Transactional
 Must know where to go and how to
get data for reports (Transactional)
 Select variants
 Custom layouts
 Output to Excel & Analyze
 Cannot run reports with simulation
data

8
PUBLIC
Introducing the Payroll Control Center!
 Vast Pre-Payroll Functionality
 Terrific User Experience Guides
you
 No more digging through technical
payroll results – system will audit
and point out discrepancies
 KPI data is presented and updated
automatically without needing to
know where to go or how to get it

Understand Payroll Control Center
processes

10
PUBLIC
The Payroll Control Center is an add-on that is highly recommend and provides a new and
wonderful user experience along with process improvements
It is a collection of user interfaces used to manage and run the complete payroll process
 Regular payrolls
 Off-cycle payrolls
The payroll control center encompasses the different phases of payroll
 Pre-Payroll Monitoring (Audit Payroll prior to due date!)
 Production (Run Payroll to have live results)
 Post Payroll (Financial Accounting, Vendor Payments, Direct Deposit/Check Printing)
 Off-Cycle Payroll (Run Payroll outside normal schedule)
What Is the Payroll Control Center?

11
PUBLIC
Uses existing SAP configuration:
 Payroll areas
 Schema
 Wage types
 Payroll Calendar & dates
There are different personas used:
 Payroll Manager
 Payroll Administrator/Team Member
 Team Lead (Only if using Teams functionality)
What Is the Payroll Control Center? (cont.)

12
PUBLIC
If integrated with SAP
SuccessFactors Employee
Central, a list of all the
applications are at the top of
the page
With Fiori Launchpad we
have tiles for each application
(Shown later)
Access to these applications
can be controlled with
authorization
What Is the Payroll Control Center? (cont.)

13
PUBLIC
A Pre-Payroll process gives
KPI/statistical data and alerts
Alerts are assigned to
administrators/team members
so they can investigate specific
scenarios occurring
 Ex: Pay variance that is unusual
in this organization
Extremely important to design
meaningful and relevant KPIs
& Alerts!
What Is the Payroll Control Center? (Pre-Payroll)

14
PUBLIC
Alerts are assigned in the “My Processes” or “Team Management” application and can be self
assigned in the “Unassigned Alerts” application
Alerts are accessed in the “My Alerts” application once they have been assigned
Each Alert has key indicator data, details, and solution for how to resolve. The intent is that you are
provided full context for the alert, why it occurred, who caused it to occur, what you need to know to
resolve it, and where you would go to resolve it is all provided here.
What Is the Payroll Control Center? (Pre-Payroll Alerts)

15
PUBLIC
Details should provide context for why
the alert occurred
The employee is receiving 10% more
pay than last period
Context shows that it comes from a
bonus in the amount of $2,000
No further research necessary
Very transparent
What Is the Payroll Control Center? (Pre-Payroll Alert Details)

16
PUBLIC
Context could also be
employee information and
information to give
background on who the
employee
Where they fit in the
organization
Who changed this
employee and when
Different alerts can and
should have different
context
What Is the Payroll Control Center? (Pre-Payroll Details) (cont.)

17
PUBLIC
Notes and attachments can be
entered to keep track of what
occurred for audit purposes
What Is the Payroll Control Center? (Pre-Payroll Notes)

18
PUBLIC
A solution for how to
resolve each alert is
provided
Takes you directly to
where you can fix it
 We can easily fix the data
that caused the alert –
reducing 2,000 to 200 for
example
Could take you to PA30 if
you are using SAP HCM
Payroll
What Is the Payroll Control Center? (Pre-Payroll Solution)

19
PUBLIC
For alerts that may not need fixing (for example, pay discrepancies), a configurable list gives
reasons that can be selected for why this happened
What Is the Payroll Control Center? (Pre-Payroll Resolved Reason)

20
PUBLIC
After the data is fixed, the PCC
is automatically updated
without any user intervention
KPIs and alerts will reflect the
update
PCC shows near real-time
data to display outstanding
issues
What Is the Payroll Control Center? (Pre-Payroll Completed)

21
PUBLIC
1. System Tracks master data
changes
2. System runs Payroll simulation
3. System runs configured alerts
4. System updates KPIs
5. PCC updated
Payroll Control Center Automatic Updates

22
PUBLIC
All issues should be resolved during pre-payroll
Process steps are handled directly through the Payroll Control Center
 No transaction codes to memorize
View statistics and be alerted to specific scenarios when payroll results are created
Assign alerts
No need to set correction mode
 Specified users may access and update employee records when assigned an alert
 Less changes due to that mad rush of HR and other users jumping in during correction mode
 Payroll has more control!
What Is the Payroll Control Center? (Production Payroll)

23
PUBLIC
Production payroll can be run
from the PCC
Steps are configurable to include
reports (Payroll Journal)
KPIs and alerts for production
payroll can be different than pre-
payroll
Issues resolved during pre-
payroll will not show up during
live payroll
For large population it is possible
to split the run
What Is the Payroll Control Center? (Production Payroll)

24
PUBLIC
Post-payroll steps can also
be run from the PCC
Example of FI Posting, DME,
Third-Party Payments to
Vendors
 Only FI Posting shown
Configurable for the steps
and order
What Is the Payroll Control Center? (Post Payroll)

25
PUBLIC
Off-cycle payroll can be run for different scenarios
 Individual Bonus Runs (Small group of EEs run individually)
 Mass Bonus Run (Large group run together that could be entire payroll area)
 Correction Payroll
 Vacation Payment
 Pay Period on Demand
What Is the Payroll Control Center? (Off-Cycle Payroll)

26
PUBLIC
As an example of individual bonus runs, we can easily enter an amount to be paid and process
through off-cycle payroll
What Is the Payroll Control Center? (Off-Cycle Payroll Example)

27
PUBLIC
The system will keep
track of all of these and
present them to you via a
notification button in the
PCC
This is recently released
functionality
What Is the Payroll Control Center? (Off-Cycle Payroll Notification)

28
PUBLIC
What Is the Payroll Control Center? (Off-Cycle Details)

29
PUBLIC
The system also ensures
that you run post-payroll
steps for each employee run
in the bonus by marking
them as:
 NEW once payroll is run
 IN-PROGRESS when post-
payroll steps are currently
being run
 COMPLETED once
everything is complete
What Is the Payroll Control Center? (Off-Cycle Request)

30
PUBLIC
All steps done in the PCC are
tracked including:
 Comments
 Employee updates
 System updates, etc.
The system will keep track of
who did what and when they did
it. It is searchable and
exportable.
Tracking

31
PUBLIC
Alert history will show
notes
Will show what steps
were automatically done
by the system and which
ones had user
intervention
Audit Log

33
PUBLIC
Can be used with SAP SuccessFactors Employee Central Payroll
 Access via SAP SuccessFactors
Can be used on premise with SAP HCM Payroll
 Accessed via Fiori Launchpad
 Accessed via SAP SuccessFactors
 Accessed via direct URL
Payroll Control Center Deployment Options Overview

34
PUBLIC
Accessed via SAP SuccessFactors
 For customers who use SAP
SuccessFactors Employee
Central this is usually the best
option
 Access to the different
applications is controlled with
SuccessFactors Role-Based-
Permission (RBP)

35
PUBLIC
Fiori Launchpad
 For customers who use SAP
HCM Payroll this is usually the
best option
 Access to the tiles is controlled
with SAP Authorization Roles
(PFCG)

36
PUBLIC
Direct URL
 PCC is a web application that will
have its own URL for each
application
 Usually best to have a central
launching point so this is not ideal

38
PUBLIC
See sap.com/roadmaps
Recent
Innovations
SAP SuccessFactors Employee Central Payroll Recent Innovations
Automated Notifications
 Expanding the ability to process off-cycle
payrolls through the payroll control center
 Easily track off-cycle payments that have been
entered but not yet paid via intuitive new
notifications button
– Bonus Payments
– Vacation payments
 Quickly run off-cycle payments with only a few
clicks
 Easily view payment details including pay
statement for off-cycle payments
 Ensure all steps of the process are run including
all post-payroll processing steps

39
PUBLIC
 Distribute & manage work in a team of experts or
shared service environment to ensure the right
person is investigating and resolving payroll alerts
 Provide transparency with embedded analytics to
easily identify what individuals are working on and
what is outstanding
 Monitor progress of all teams throughout the pay
cycle to ensure payroll accuracy prior to pay date
 Easily manage and support team members involved
in the payroll process
SAP SuccessFactors Employee Central Payroll Recent Innovations (Cont.)
Enhanced efficiency, transparency, & usability with new Team Functionality
Recent
Innovations

41
PUBLIC

42
PUBLIC

44
PUBLIC
SAP ERP Enhancement Package 7 at a minimum to use the PCC but EHP8 will have it out of the
box.
 With EHP7 you must install the “HR Renewal Add On” which is essentially EHP8 functionality delivered
earlier
Newer functionality is released in Support Packs and must be turned on with business functions
(The more recent the support pack the more recent functionality is included)
The components to look at in your system are EA-HR 608 and HR608
Declustered Payroll Results used to build Alerts & KPIs
Payroll Control Center: Prerequisites

Additional Information & Reference
Material

Contact information:
Dr.Priti kumari
SAP HCM/SF CONSULTANT
Thank you.

SUCCESSFACTOR EC PYROLL PRESENTATION.pptx

Recommended

Recommended

More Related Content

Similar to SUCCESSFACTOR EC PYROLL PRESENTATION.pptx

Similar to SUCCESSFACTOR EC PYROLL PRESENTATION.pptx (20)

Recently uploaded

Recently uploaded (20)

SUCCESSFACTOR EC PYROLL PRESENTATION.pptx