The document provides an overview of budgeting in Sage 100 Fund Accounting, outlining the three main ways to enter a budget - using the budget worksheet, importing from Excel, or direct transaction entry. It discusses the importance of budgeting for financial planning and management. Tips and considerations are provided for each budget entry method as well as using additional features like budget versions and units tracking.

1. Budgeting
Provided by:
The McGovern Consulting Group, LLC
Your Local Sage 100 Fund Accounting Business Partner
888-876-1544 | www.mcgoverncg.com

2. About Today’s Course
• During this one-hour session we will cover the three ways to
get budget entered into Sage 100 Fund Accounting (Formally
MIP):
– Budget Worksheet
– Importing From Excel
– Direct Transaction Entry
• We will review various availably reports, budget versions
along with tracking non-financial dollars budgeting (units
tracking of budgets). We will also look at the budget
worksheet report, and account groupings.

3. Learning Objectives
• Understand The Importance Of Budgeting
• Streamlining the Process
• Understand All of the Various Option Available
• Meet Financial Goals

4. Challenges
• Only Once a Year (Usually)
• Changes Year to Year (How your organization budgets)
• Multiple Levels of Budget Reporting
• Grant Budgets = Organization Budget?

5. Why Is Budgeting Important ?
1. Get a grip on your spending
2. Curb impulse purchases
3. Find ways to cut costs
4. Build an Emergency Cash Fund
5. Set and prioritize financial goals
6. Start a Savings Program
7. Cash Flow Management
8. Distinguish between wants and needs

6. Modules of Sage 100 Fund Accounting
1. General Ledger – Provides – Transaction Budget Entry
1. Limitations – only two versions
2. Transaction screen entry only
3. Ability to Import into Budget Transactions
4. Limited Budget Reporting
2. Budget Worksheet
1. Additional Budget Reporting
2. Unlimited number of Budget Versions
3. Excel looking entry screen
4. Streamline efficiency of copy budget from version to version
Using the Wizard

7. Options for Entry
1. Straight Transaction Entry
2. Straight Entry & Use of Memorize/Recall Documents
3. Import from Excel into Budget Transaction
4. Budget Worksheet

8. Units?
1. You can budget Units through Sage 100 Fund
Accounting
2. This is established as a User Defined Field in
Administration
3. Examples:
1. Units of Service
2. Days in Month
3. Attendance
4. FTE

9. Straight Entry
• No Different then any other Transaction Entry in Sage
• Effective Dates define Year to Date Budget/Total
Budget

10. Use of Memorized Documents
1. Enter the First Month (1/12)
2. Memorize the document
3. Recall it for the next 11 months and update the
effective date

11. Budget Worksheet
• Use of the Wizard to Build Worksheets
• Entry Efficiencies

12. Budget Worksheet Step By Step Guide

13. Budget Worksheet Step By Step Guide

14. Budget Worksheet Step By Step Guide

15. Budget Worksheet Step By Step Guide

16. Budget Worksheet Step By Step Guide

17. Budget Worksheet Step By Step Guide

18. Budget Worksheet Step By Step Guide

19. Budget Worksheet Step By Step Guide

20. Budget Worksheet Step By Step Guide

21. Budget Worksheet Step By Step Guide

22. Budget Worksheet Step By Step Guide

23. Budget Worksheet Step By Step Guide

24. Budget Worksheet Step By Step Guide
Tips:
Titles are driven from Short Titles in the Account Setup Under Maintain Chart of
Accounts
Right Click on Numbers to Use Modify Selected Items

25. Importing From Excel
Importing Into Sage 100 Fund Accounting
Almost Everyone Owns the Import/Export Module
Two Click Import Process

26. Still Not Sure Where to Start?
MCG Budget Calculator
Do You:
• Struggle getting your budget into Sage Fund Accounting?
• Prepare your budget in Excel before re-entering it manually into Sage MIP Fund Accounting?
• Spread the budget by 12 months equally for most accounts?
The McGovern Consulting Group developed an Excel based workbook tool to help streamline the preparation
and entry process into Sage Fund Accounting! Just answer a few questions, enter the annual amounts
and your budget is ready for import into Sage Fund Accounting.
The Budget Calculator Allows Users To:
• Use your own financial statement format or grouping of accounts
• Unlimited number of subtotals by Rows and by Columns
• Data validation and error report generation prior to importing budget transactions
• If your budget has already been prepared in Excel, simply copy and paste it into the budget tool
• Eight user definable fields to be used during the import process (these could include segments of the
chart of account, user defined fields, descriptions, or other miscellaneous items, such as Program
Manager names
• Works with any Budget Version tracked in Sage MIP Fund Accounting
• Auto generates the Session ID prior to import
• Unlimited number of account code combinations
• Flexible date ranges allow for grant cycles and budget entries overlapping fiscal years ng fiscal years ty

27. Take Away
• PowerPoint
• Better Understand of Options
• Should you need assistance in any
aspect of budgeting, please let us
know.

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