Abila MIP Budget Entry Basics and Advanced

1. Abila MIP Fund Accounting
Budgeting Basics and Advanced
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• Presentation is roughly 60 minutes
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Net@Work Overview

4. Today’s Presenters
Jane Houle
Net@Work - Nonprofit Solutions
Team Leader
Your MIP Business Partner

5. Today’s Agenda
 Budget Module
 Module Setup and Options
 Budget Wizard
 Working with Excel and MIP
 Copying your Worksheets
 Importing
 Budget Reports
 Questions?

6. Budget Wizard

7. Budget Wizard
Worksheet Type: Select New Worksheet or Revisions Worksheet.
New Budget Worksheet - select "New Worksheet" as the worksheet type.
Revisions Worksheet- select "Revisions Worksheet". This worksheet will contain
existing posted budget items and a column to enter budget adjustments. Select
only if you are making changes to an existing budget.

8. Budget Wizard
Budget Effective Dates:
From - Enter the beginning effective date for the budget worksheet (the date the budget fiscal period begins). It is used as the
effective date for annual budget entries generated using the Budget Worksheet wizard.
To - This date (when the budget period ends) is automatically calculated based on the "From" date and the Budget Cycle.
Budget Cycle: It determines the number of budget column entries created on the worksheet.
Monthly, Quarterly, Yearly - Indicate the budget cycle interval in which budget items appear on the worksheet. .
Number of Cycles - Enter the number of cycles for the budget to calculate the "To" date, or accept the default as 12 (Monthly), 4
(Quarterly), or 1 (Yearly), based on a 12 month calendar year. You can also budget for periods greater then 12 months
Tip: this where you can create
budgets for monitoring grants that
cross fiscal years

9. Budget Wizard
(Comparative Data Columns are Optional ) - Use this panel to create up to two comparative columns in your
worksheet, using actual data or a Budget Version as your Column Type.
Column Type: Select a budget comparative from the drop-down list. Selections include actual amounts, original and
revised budgets as well as any budget versions created using Administration>Organization>Set Up
Modules>Budget>Budget Versions . “Final” is an example of a custom budget created.
Begin Year: Enter the year to begin the actual entries or accept the default. The system uses the previous panel to
determine the Month, Date, and Ending Year, and uses the previous Budget Effective Date year as the default.
Column Heading: Enter a name for the column heading to appear on the worksheet or accept the default.

10. Budget Wizard
Use this panel to select the segments that you want to budget for. The General Ledger segment is
always selected but you can select as many or as few segments needed for the organization. These
segments become columns on the budget worksheet.
(Tip- you do not need to select all segments. You only need to budget at the level in which you want
to produce budget to actual reports.)

11. Budget Wizard
Activity Basis
- ACT (Accounts with Activity) - includes accounts that have posted activity (either Budget or Actual) when populating the
worksheet.
- ALL (All Valid Accounts) - includes all accounts regardless of activity (either Budget or Actual) when populating the worksheet.
- BLANK (Blank Worksheet) - stops the wizard and creates a worksheet with column headings and allows you to enter data
manually in the rows.
Tip – In the first year using MIP to create your budgets, use ALL. In subsequent years you can use ACT and use the next panels
to look back and gather data for the worksheet.

12. Budget Wizard
Use this panel to limit the budget to a certain set of account codes, for any of the segments included on
the current budget worksheet. For example you may want to filter for a certain department or
source/grant. Filters can help when you plan to distribute worksheets to staff to complete.
Tip: This panel is optional; you do not have to use the filter. However, you may want to limit what goes into
a budget worksheet if you have a large number of account code combinations. Remember, the system
creates one budget item for each account code combination for every budget cycle.

13. Budget Wizard
Calculation Method: Select one of the following methods to use to calculate the budget:
Average of History - The system calculates the average amount for all the periods included in the history and inserts the
average into each budget period. The average is calculated by adding the amounts from each period and dividing the sum by
the total number of periods. Thus, the amounts in each budget period are equal.
Period Matching - The system matches amounts from the corresponding historical period.
Zero Budget - The system creates a zero amount budget line for each account combination that contains history (actual or
budget depending on the basis selected). This method is usually used if you want the system to generate the account
combinations only; you would manually enter the monetary amounts.
Calculation Basis:
Because the budget is calculated using historical data,
indicate whether to create the new budget based on actual
activity (actual account balances) or budget activity (budget
balances).
Actual, Budget - Select the type of activity, either Actual
(actual account balances) or Budget (budget balances).
Budget Version - If "Budget" activity is selected, select a
Budget to base the budget entries.

14. Budget Wizard
Number of History Cycles: Enter the number of months of historical data to be used in the budget calculation or accept the default. On
the previous panel, if "Period Matching" was selected as the calculation method, the system displays the number of History Cycles for
you.
Begin date of historical range: Enter the beginning date of the historical range to be used.
Beginning Date, Ending Date: The system takes the Number of History Cycles and the Budget Start Date and automatically determines
the Beginning and Ending Dates used to gather historical data for the budget worksheet

15. Budget Wizard
Use this panel to review the number of entries/lines to be generated based on the selections made in
the wizard.
Click Finish/Save to create a budget worksheet based on the options selected.
Tip: If Budget Entries = 0, select the <Back button to review your previous choices in the wizard and
adjust accordingly.

16. Budget Worksheet

17. Into the Budget in MIP

18. Please type in
your questions
Any Questions?

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20. Questions about your software? Need training or consulting services? Interested in another module for added functionality?
Thank You For Attending!
Jane Houle
Net@Work - Nonprofit Solutions
Team Leader
Email: jhoule@netatwork.com
Phone: 312-651-0364
800-719-3307
www.netatwork.com
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Julie Archer | Net@Work
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David Marks | Net@Work
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Danae Knapp
Net@Work - Nonprofit Solutions
Business Analyst / Consultant
dknapp@netatwork.com
Phone: 417-520-3717