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 Investigator – Principal Financial Group
 DMPD – Lieutenant Retired, 22 years
 A.L.I.C.E – Instructor –Alert, Lockdown,
Inform, Counter, Evacuate.
 Active Shooter Instructor
WHY DO WE CARE?
WHAT’S IN IT FOR ME?
IS THE CUSTOMER ALWAYS RIGHT?
WHEN IS THE CUSTOMER NO LONGER THE CUSTOMER?
 People are not mad at you personally.
 They are mad at the company.
 So guess what?
 Customers get rude or angry for a
variety of reasons
 Some justified, some not
 You’re in business to serve your customers
 You will encounter rude or angry individuals
 YOUR RESPONSE Means Customers:
◦ Leave feeling satisfied with the resolution
◦ Vow never to patronize your business again
1. Remain Calm
2. Don’t Take It Personal
3. Use Your Best Listening Skills
4. Actively Sympathize
5. Apologize Gracefully
6. Find A Solution
7. Take A Time Out
 Don’t Fire Back
 Nothing To Gain
 Can’t Win
 Only Make Things Worse
 Once Situation Is Understood
 Find a Solution
 Ask For Customer Solution
 Offer a Solution Yourself
It’s Really All They Want
 Threats
◦ Verbal
◦ Physical
 Intimidation
 Display of Weapons
 Feel that your personal
safety/space is being
threatened
 Belittles, demands, threatens to get physical,
throws tantrums or spews profanities
 Only reach their true offensive potential when
service providers act as enablers
YOUR RESPONSE: Rage, cuss and go ballistic
all you want. I am not intimidated nor will I
join in the escalation.
 They threaten you verbally or physically
 May push or shove
 Rage spins out of control in face-to-face
situations
Most customers will comply with your
requests to “please stop this behavior
and I’ll help you, continue and I won’t.”
 Explain they are making you feel
uncomfortable
 Use “I” When You Speak
 Call the police/alert number/
or use code word
 Remove yourself from the situation
 Do not confront/Debate
 Demonstrates calm
 Gives you the upper hand
 Takes wind out of their sails
Other Responses Include:
• Have I personally done something to upset you?
I’d like to help. Please give me a chance.
This draws the customer attention back to the
problem, not to you.
 It’s imperative you follow through
 Give them a moment to realize you’re dead
serious.
 Use “I” statements
 Ask them to stop the behavior (yelling,
pushing, swearing) and tell them it’s not
acceptable
 Weapons (of any kind)
 Disengage
 Call Police/Use Code Word/Yell
 Lockdown
 Monitor/Observe
 Current Policy = Is Your Friend
 Customer Defense
◦ How am I suppose to know?
◦ What sign?
 Enforcement:
◦ Cameras are your friend
◦ Policy
◦ Responsibility
 LOOKS LIKE: Aggressive words, physical
contact, intimidation, threats
OPTIONS
 Disengage – Call 911, Radio
 Let them know you are doing this
 Description – Vehicle, Person, License Plate
 Observe – Use Cameras, Camera Footage
 Document
 Report, even if they leave
 Stop Taking Checks
◦ Debit, Credit or Cash
◦ Advise of policy (provide a copy to customer)
◦ Stay Calm, Use “I” Statements
Questions?

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2015 ISOSWO APWA Spring Conference: Dealing with Threatening Customers

  • 1.  Investigator – Principal Financial Group  DMPD – Lieutenant Retired, 22 years  A.L.I.C.E – Instructor –Alert, Lockdown, Inform, Counter, Evacuate.  Active Shooter Instructor
  • 2. WHY DO WE CARE? WHAT’S IN IT FOR ME? IS THE CUSTOMER ALWAYS RIGHT? WHEN IS THE CUSTOMER NO LONGER THE CUSTOMER?
  • 3.
  • 4.  People are not mad at you personally.  They are mad at the company.  So guess what?
  • 5.
  • 6.  Customers get rude or angry for a variety of reasons  Some justified, some not
  • 7.  You’re in business to serve your customers  You will encounter rude or angry individuals  YOUR RESPONSE Means Customers: ◦ Leave feeling satisfied with the resolution ◦ Vow never to patronize your business again
  • 8. 1. Remain Calm 2. Don’t Take It Personal 3. Use Your Best Listening Skills 4. Actively Sympathize 5. Apologize Gracefully 6. Find A Solution 7. Take A Time Out
  • 9.  Don’t Fire Back  Nothing To Gain  Can’t Win  Only Make Things Worse
  • 10.  Once Situation Is Understood  Find a Solution  Ask For Customer Solution  Offer a Solution Yourself It’s Really All They Want
  • 11.  Threats ◦ Verbal ◦ Physical  Intimidation  Display of Weapons  Feel that your personal safety/space is being threatened
  • 12.
  • 13.  Belittles, demands, threatens to get physical, throws tantrums or spews profanities  Only reach their true offensive potential when service providers act as enablers YOUR RESPONSE: Rage, cuss and go ballistic all you want. I am not intimidated nor will I join in the escalation.
  • 14.  They threaten you verbally or physically  May push or shove  Rage spins out of control in face-to-face situations
  • 15. Most customers will comply with your requests to “please stop this behavior and I’ll help you, continue and I won’t.”
  • 16.  Explain they are making you feel uncomfortable  Use “I” When You Speak  Call the police/alert number/ or use code word  Remove yourself from the situation  Do not confront/Debate
  • 17.  Demonstrates calm  Gives you the upper hand  Takes wind out of their sails Other Responses Include: • Have I personally done something to upset you? I’d like to help. Please give me a chance. This draws the customer attention back to the problem, not to you.
  • 18.  It’s imperative you follow through  Give them a moment to realize you’re dead serious.  Use “I” statements  Ask them to stop the behavior (yelling, pushing, swearing) and tell them it’s not acceptable
  • 19.  Weapons (of any kind)  Disengage  Call Police/Use Code Word/Yell  Lockdown  Monitor/Observe
  • 20.  Current Policy = Is Your Friend  Customer Defense ◦ How am I suppose to know? ◦ What sign?  Enforcement: ◦ Cameras are your friend ◦ Policy ◦ Responsibility
  • 21.  LOOKS LIKE: Aggressive words, physical contact, intimidation, threats OPTIONS  Disengage – Call 911, Radio  Let them know you are doing this  Description – Vehicle, Person, License Plate  Observe – Use Cameras, Camera Footage  Document  Report, even if they leave
  • 22.  Stop Taking Checks ◦ Debit, Credit or Cash ◦ Advise of policy (provide a copy to customer) ◦ Stay Calm, Use “I” Statements