Building a SharePoint Governance is often complicated and complex. In this presentation I showed that it can and should be made out to be simple. With contextual Wiki pages instead of heavy PDFs it can provide a helpful SharePoint Governance to your users.
In fact, the key word to take away is "Guideline" and not policing SharePoint. Helping people use the platform correctly with Governance.
5. 30% of those that took an
AIIM.org survey claim
« big issues » with governance
and security
http://redmondmag.com/articles/2014/09/01/sharepoint-governance.aspx
6. Estimates suggest that an
organization of 3,000
employees will spend more than
$4 million in SharePoint-related
costs over a three-year period
http://redmondmag.com/articles/2014/09/01/sharepoint-governance.aspx
27. The SharePoint Governance Plan is a guidebook outlining the
administration, maintenance, and support of X Corporation’s SharePoint
environments. It identifies lines of ownership for both business and
technical teams, defining who is responsible for what areas of the
system. Furthermore it establishes rules for appropriate usage of the
SharePoint environments.
Governance
From Microsoft’s sample governance plan
28. ASSEMBLE AN EPIC TEAM FOR THE
GOVERNANCE COMMITTEE
BRING THE RIGHT PEOPLE TOGETHER
30. Roles Responsibilites Name(s)
Governance
Committee
Assign SharePoint roles and responsibilities
in the organization
Evaluate objectives
Define rules and processes
Produce report for Management Committee
Server Farm
Administrator
Administration of Servers:
- SharePoint
- SQL
Maintenance on software
Hardware
Operations
Administration
Central Administration
Content Database
Service Application
Web Application
Site Collection
Backup and Restore Copy
Monitoring
Operating System
Site Owner
Create and manage:
Sub sites
List and libraries
Security
34. How will the Governance Plan
be communicated to users?
35. What are the expectations
around user training (who takes
which training)? For example,
are new Site Owners expected
to take any type of training
before they get their “super
powers”?
36. What is the provisioning
process to get a new site
collection? Does it vary by type
of site requested?
47. YOU’LL NEED A LOGICAL ARCHITECTURE TO KNOW
WHAT GOES WHERE?
48. TOOLS THAT HAVE HELPED ME
BUILD THESE
XMind
Mind Manager
Visio
Book by Ruven Gotz – “Practical SharePoint 2010
Information Architecture”
Balsamiq
Excel
Word
53. !
Name
Email
Phone
Department
Manager
Site Name
Desired Date
Desired Administrator
While other questions may help you better understand the actual
requirements:
What will the site be used for?
Collaboration
Project
Community
Publications
How long will you need it for?
What type of documents will you be working on?
Have you done the provided SharePoint Training?
SOME QUESTIONS MAY BE AS SIMPLE AS:
54. WHICH SITE TEMPLATES WILL YOU PROVIDE?
WHAT POLICIES ARE ASSIGNED TO THEM?
EX: CONTROLLED VS UNCONTROLLED
63. LEARNED EVERYTHING
FROM SUSAN HANLEY
and still learning…
http://www.susanhanley.com/presentations.htm
Images, Questions and
lots of useful information
mentioned in this
presentation come from
her amazing work