Strategic Sharepoint Implementation


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The four steps required for a successful implmentation of SharePoint

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Strategic Sharepoint Implementation

  1. 1. The Strategic Implementation of SharePoint<br />© Hank Edwards<br />1<br />
  2. 2. SharePoint is a strategic business oriented platform withpre-built sets of functionality that enable faster and less expensive creation of business solutions<br />© Hank Edwards<br />2<br />The goal is to implement SharePoint not as a tool, but as a Strategic platform to enable faster realization of business improvement.<br />
  3. 3. Broad and Deep<br />© Hank Edwards<br />3<br />Some are intimidated by the depth and breadth of SharePoint and therefore do not know where to begin.<br />
  4. 4. Successful, Measurable, Sustainable <br />© Hank Edwards<br />4<br />We want the implementation to be Successful, the benefits measurable and the results sustainable.<br />
  5. 5. Four Steps to Success<br />© Hank Edwards<br />5<br />We will go over four steps to ensure that you have a strategic implementation of SharePoint.<br />
  6. 6. Four Steps to Success<br />6<br />© Hank Edwards<br />Align Strategically<br />Where is the pain?<br />Bang for the Buck<br />Flawless Execution<br />
  7. 7. Align Strategically<br />© Hank Edwards<br />7<br />The project and the platform must be aligned strategically and be managed as such.<br />
  8. 8. Business Strategy<br />Align Strategically<br />© Hank Edwards<br />8<br />Determine how the project and platform will positively impact the business strategy.<br />
  9. 9. IT Strategic Fit<br />Align Strategically<br />© Hank Edwards<br />9<br />Is SharePoint a project or a pillar of the IT strategy? Many organizations make SharePoint as a pillar along with ERP and CRM.<br />
  10. 10. Measureable Business Impact<br />Align Strategically<br />© Hank Edwards<br />10<br />You must be able to define the measurable business impact and benefit.<br />
  11. 11. Where Is The Pain?<br />© Hank Edwards<br />11<br />Where do you start? Start with the greatest pain.<br />
  12. 12. Where Are You Falling Short?<br />Where is the pain?<br />© Hank Edwards<br />12<br />Which business processes are falling short of their potential and can be immediately improved through SharePoint?<br />
  13. 13. If Only I Could???<br />Where is the pain?<br />© Hank Edwards<br />13<br />How many times have you heard from the user community “If Only I Could…”?.<br />
  14. 14. Shadow IT<br />Where is the pain?<br />© Hank Edwards<br />14<br />Many of the “Shadow IT” projects can be implemented by the businesses within the SharePoint platform. <br />
  15. 15. It Takes Too Much Time<br />Where is the pain?<br />© Hank Edwards<br />15<br />Identify the processes that now take too much time and can be improved.<br />
  16. 16. Bang For The Buck<br />© Hank Edwards<br />16<br />Now that the opportunities have been defined, how do we pick the best one? Obviously, go for the biggest Bank for the Buck.<br />
  17. 17. Low Hanging Fruit<br />Bang For The Buck<br />© Hank Edwards<br />17<br />Pick those opportunities that can be easily implemented in SharePoint and that provide the biggest business benefit.<br />
  18. 18. Focus<br />Bang For The Buck<br />© Hank Edwards<br />18<br />Stay focused and do not try to do too many things. Get something up and running within 90 days!<br />
  19. 19. Bang For The Buck<br />© Hank Edwards<br />19<br />The Plan<br />Prioritize, Prioritize, Prioritize.<br />
  20. 20. Flawless Execution<br />© Hank Edwards<br />20<br />The best planned project does not provide the best business benefits unless it is flawlessly executed.<br />
  21. 21. Change Management<br />Flawless Execution<br />© Hank Edwards<br />21<br />Change management is more important in a SharePoint implementation because the way people do their work can be dramatically changed.<br />
  22. 22. Phases<br />© Hank Edwards<br />22<br />Flawless Execution<br />Implement in phases to showcase the functionality and manage the scope.<br />
  23. 23. Cultural Infusion<br />Flawless Execution<br />© Hank Edwards<br />23<br />Once others see the benefits, they will want to implement SharePoint for their function as well.<br />
  24. 24. User Involvement Is Paramount<br />Flawless Execution<br />© Hank Edwards<br />24<br />Keep users involved at every step of the project. Acceptance increases with increasing user involvement. A= x(UI).<br />
  25. 25. Governance<br />Flawless Execution<br />© Hank Edwards<br />25<br />Governance is critical in defining how SharePoint will be used, deployed, secured and managed.<br />
  26. 26. Validate The Success<br />Flawless Execution<br />© Hank Edwards<br />26<br />Make sure you document and communicate the successes and business benefits.<br />
  27. 27. Recap<br />© Hank Edwards<br />27<br />So to recap….<br />
  28. 28. Four Steps to Success<br />Align Strategically<br />Where is the pain?<br />Bang for the Buck<br />Flawless Execution<br />28<br />© Hank Edwards<br />These are the four steps to a successful and strategic implementation of SharePoint.<br />
  29. 29. In The End<br />© Hank Edwards<br />29<br />When all four steps are done properly, then the puzzle comes together with measurable and sustainable business benefits.<br />
  30. 30. 30<br />© Hank Edwards<br />
  31. 31. References<br />31<br />© Hank Edwards<br /><ul><li> Murphy, T (2002) “Achieving Business Value from Technology”
  32. 32. Atkinson, C (2008) “beyond bullet points”
  33. 33. Currey, B (2008) “Microsoft Office SharePoint Server Best Practices”
  34. 34. Heath, C (2010) “Switch How To Change Things When Change Is Hard”</li></li></ul><li>Hank Edwards<br />32<br />© Hank Edwards<br /><ul><li>Hank has served as the CIO for several Atlanta based international firms
  35. 35. Hank is a SharePoint strategy consultant with Abel Solutions, Inc.
  36. 36. Abel Solutions, Inc. is the premier SharePoint consultancy group in the Atlanta area.</li></ul><br />Phone: 678-467-9259<br />Twitter: @hankedwards<br />
  37. 37. 33<br />© Hank Edwards<br />Abel Solutions Overview<br /><ul><li>Abel Solutions employs innovative technology to increase the productivity of businesses by making the right information available to the right people at the right time.
  38. 38. Service specialization
  39. 39. Information Worker (IW) and Collaborative Solutions based on Microsoft SharePoint technologies.
  40. 40. Business Process Automation Solutions based on Microsoft .NET Framework.</li>