Why I Use SharePoint


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August 23 session

SharePoint is transforming the way organizations are connecting their people, business processes, and enterprise-wide information. In this exclusive two-part series on 23 & 25 August, led by SharePoint MVP Randy Williams, IT managers and SharePoint users will walk away with the blueprint they need to ensure they can successfully deploy SharePoint to meet their specific business needs.

In this session, don't miss Randy Williams give a high-level overview of SharePoint and how to utilize the platform for not only managing documents and business processes, but also ushering about true enterprise collaboration.

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Why I Use SharePoint

  1. 1. Why I Use SharePoint?<br />Randy Williams<br />Enterprise Trainer & Evangelist<br />randy.williams@avepoint.com<br />Twitter: @tweetraw<br />
  2. 2. About your speaker<br />20 years in IT<br />developer, consultant, trainer, author<br />At AvePoint<br />Evangelist, Architect<br />Three-time SharePoint MVP<br />Lived in Singapore in 2009-2010<br />Currently based in San Diego, California<br />
  3. 3. Today’s agenda<br />Part 1 (2:00 - 3:10)<br />Introduction & Overview<br />Better Team Collaboration<br />A better way to manage documents<br />Improving everyday business processes<br />Q&A / Break / Social (3:10 - 3:30)<br />Part 2 (3:30 - 4:40)<br />Sharing ideas, feedback and experiences<br />Finding what you need<br />Making information available to the right people at the right time<br />Making better and faster decisions<br />Closing Remarks / Q&A / Social (4:40 - 5:00)<br />
  4. 4. Common challenges<br />Transforming data into knowledge<br />Retaining knowledge<br />Collaborating effectively<br />Increasing accountability and efficiency<br />Making better, faster decisions<br />Aligning operational and tactical duties with strategic plan<br />
  5. 5. The Workplace Today<br />Information Overload <br />How can I prioritize and react to the ever-increasing volume of communications and be more productive?<br />Global/Distributed Customers, Partners, and Teams<br />How can I get a global organization to coordinate across boundaries?<br />High Cost of Communications and Collaboration<br />How can I leverage existing enterprise infrastructure and the Internetto lower communications costs?<br />Disparate, Complex Networks<br />How can I integrate my communications and collaboration networking infrastructures?<br />5<br />
  6. 6. Business and IT Often Have Different Priorities<br />Business<br />Connecting people across boundaries<br />Retaining and accessing knowledge<br />Maximizing productivity and innovation<br />Attracting and retaining talent<br />IT<br />Cost<br />Manageability<br />Integration and compatibility<br />Scalability and extensibility<br />Security and compliance<br />6<br />
  7. 7. Who has used SharePoint?<br />
  8. 8. Collaboration<br />
  9. 9. How Do Organizations Collaborate Today?<br />Issues & Limitations?<br />Phone<br />Consumer Social Networks<br />Email<br />Face-to-Face<br />Fax<br />Messaging<br />File Shares<br />Paper-based<br />9<br />
  10. 10. Better Solutions are needed….<br />Lack of framework for future development<br />Inconsistent user experience<br />Isolated islands of information<br />The cost of supporting multiple applications<br />Difficulty providing access for external users<br />A lack of integrated security<br />Users who are unable to see the business value<br />
  11. 11. What SharePoint IS…<br />“A Browser Based Collaboration Platform”<br />
  12. 12. What SharePoint DOES…<br />SharePoint in Plain English: http://www.youtube.com/watch?v=s12Jb5Z2xaE<br />
  13. 13. Secure, Cost-Effective Collaboration<br />Collaborate securely across products, technologies, and organizational boundaries.<br />Enterprise<br />Extranet<br />Internet<br />Team<br />Division<br />Individual<br />Business Applications (SAP, data warehouse, custom, etc.)<br />
  14. 14. Overview of Collaboration Features<br />Sites<br />Libraries<br />Lists<br />
  15. 15. Collaboration in Action<br />
  16. 16. A better way to manage documents<br />
  17. 17. Document management frustrations<br />I can’t find the document!<br />Which file is the most recent?<br />How am I going to merge all this together?<br />Messy file shares<br />I can’t access the file<br />Security<br />Location<br />Device<br />No way to undo editing mistakes<br />Oops, I didn’t mean to delete *that* file<br />
  18. 18. Overview of Document Management<br />Metadata<br />Versioning<br />Check-in/out<br />Approval and publishing<br />Co-authoring<br />Policies<br />
  19. 19. Recognizing document lifecycle<br />
  20. 20. Document management<br />
  21. 21. Improving business processes<br />
  22. 22. Process Challenges<br />Low efficiency<br />Low accountability<br />Nothing documented / different interpretations<br />Resolving cultural issues<br />How to get off paper-based forms?<br />Lack of tools to pull everything together<br />Attempts to solve with just technology often fail<br />
  23. 23. Automating routine processes<br />Electronic forms<br />Workflow<br />Working with external systems<br />
  24. 24. Electronic forms with workflow<br />
  25. 25. Ready for a break?<br />Q&A<br />
  26. 26. Sharing ideas, feedback and experiences<br />
  27. 27. Harnessing the power of social<br />“Our staff is our most important asset”<br />Capturing tacit knowledge<br />Blogs aren’t just for the geeks<br />Rating content<br />Using tags and notes<br />Tearing down walls <br />Building communities<br />
  28. 28. Supports phonetic name lookup and Wildcards<br />Organization browsing<br />Filter by focus, expertise, etc<br />Recentcontent<br />Finding People<br />
  29. 29. Creating community knowledge<br />Rich blogging experience<br />Tag-cloud navigation<br />Content rating<br />Rich media embedded<br />Comments and presence<br />
  30. 30. Getting value from social experience<br />
  31. 31. Finding what you need<br />
  32. 32. Where does knowledge live?<br />
  33. 33. What can SharePoint index?<br />SharePoint content<br />Documents and People<br />File servers<br />Exchange public folders<br />Lotus Notes<br />Internal and external web sites<br />Other databases (line of business systems)<br />
  34. 34. Ways to search<br />
  35. 35. Enterprise search<br />
  36. 36. Making information available<br />
  37. 37. SharePoint is the glue that binds all of your other systems together<br />Randy’s SharePoint Definition<br />
  38. 38. Types of portals<br />
  39. 39. Magic Quadrant for Horizontal Portals<br />
  40. 40. Intranet portal<br />
  41. 41. Extranet portal<br />
  42. 42. Internet-facing portal<br />
  43. 43. A few other examples…<br />http://www.wssdemo.com/livepivot<br />
  44. 44. Personal portal<br />
  45. 45. Publishing content<br />
  46. 46. Making better and faster decisions<br />
  47. 47. Decision making features<br />SP100<br />47<br />Dashboards withKPIs<br />Excel Services for online data analysis<br />Report Center<br />Visio Services for visualization<br />Pulling in data from external systems<br />
  48. 48. Increasing insight<br />Effective data analysis and decision-making with Excel Services<br />Data Slicers<br />Interactive PivotTables<br />Dashboards and heat maps<br />
  49. 49. Real-time updates with connectivity to any data source<br />User Interaction with shapes, graphics, and hyperlinks<br />Visualize data – creating knowledge<br />Real-time, visual data<br />Visio diagrams within a browser<br />
  50. 50. Business insights<br />
  51. 51. Register today and learn about these exciting topics:<br /><ul><li>Office 365: Does it Work in a Leap Year?
  52. 52. To BLOB or Not to Blob? Storage Optimization Demystified
  53. 53. Without Boundaries: Building SharePoint for Real Global Collaboration
  54. 54. Application Lifecycle Management: A Cautionary Tale
  55. 55. The Truth Behind SharePoint Recovery and Availability: Meeting you SLAs
  56. 56. Automating and Provisioning Change Management</li></ul>Or visit www.avepoint.com for more information<br />
  57. 57. Mark your calendars<br />Tracks<br />
  58. 58. Q&A<br />Randy Williams<br />randy.williams@avepoint.com<br />