European SharePoint Conference 2014 - External Collaboration with SharePoint Online and Yammer

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External collaboration has never been easier with SharePoint Online. Every end-user can store documents on OneDrive for Business and share these document with external users. SharePoint Online has the Project site template that contains valuable features to collaborate in projects with customers. These features are a newsfeed, OneNote integration, a document library and a task list with a timeline to present important tasks in a clear overview. It doesn't stop here! Microsoft acquired Yammer in 2012 and Yammer is shifting as the Social tool for SharePoint. Through its integration with SharePoint Online, you can easily start discussions about the projects content. The combination of SharePoint Online and Yammer proves to be the perfect solution for Extranet scenarios.

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European SharePoint Conference 2014 - External Collaboration with SharePoint Online and Yammer

  1. 1. Jasper Oosterveld SharePoint Consultant Sparked, the Netherlands
  2. 2. Introduction
  3. 3. Contact details www.jasperoosterveld.com www.facebook.com/sharepointjasper @SharePTJasper www.linkedin.com/in/jasperoosterveld jasperoosterveld@hotmail.com +JasperOosterveld
  4. 4. My goal? Leave this session happy!
  5. 5. And not unhappy 
  6. 6. Questions? Please!
  7. 7. I apologize in advance…
  8. 8. Working with personal documents
  9. 9. Current situation is frustrating
  10. 10. The answer to our problems: OneDrive for Business
  11. 11. Demo time!
  12. 12. Sign in with non Microsoft e-mail accounts
  13. 13. Connect other e-mail account to live ID
  14. 14. Share a document
  15. 15. Person receives e-mail invitation
  16. 16. Open document with browser
  17. 17. Edit document with browser
  18. 18. Modified by external person
  19. 19. Warning: Challenges ahead!
  20. 20. Coming soon
  21. 21. Inline controls
  22. 22. Integrated Search
  23. 23. Friendly URL http://contoso.onedrive.com https://contoso- my.sharepoint.com/personal/garthf_contoso_onmicrosoft_com Not so friendly… Very friendly 
  24. 24. Project collaboration
  25. 25. Current situation leads to frustrations
  26. 26. The solution for project collaboration
  27. 27. Project site
  28. 28. What about the Site Mailbox?
  29. 29. Advantages of Yammer
  30. 30. Stop! Wait a minute, don’t start yet!
  31. 31. Fine line between success and failure. Go for Governance!
  32. 32. What is Governance? “Governance is the set of policies, roles, responsibilities, and processes that control how an organization's business divisions and IT teams work together to achieve its goals.” TechNet
  33. 33. Governance in our daily lives
  34. 34. Traffic rules = Governance
  35. 35. No Governance? Chaos!
  36. 36. Governance topics
  37. 37. Information Architecture: Site structure
  38. 38. Information Architecture: Sites or site collections 1 site collection 20 site collections 10.000 site collection
  39. 39. Information Architecture: Document Management
  40. 40. Security: External sharing
  41. 41. Security: External sharing
  42. 42. Security: Amount of external users 500 10.000 10.000
  43. 43. Security: Windows Azure Rights Management
  44. 44. Security: SharePoint Groups
  45. 45. Security: Mobile devices
  46. 46. Look & Feel: Company branding
  47. 47. Demo time!
  48. 48. Yammer conversations that enables collaboration
  49. 49. Yammer conversations that enables collaboration
  50. 50. Create a project site
  51. 51. Create a project site
  52. 52. Security: All employees with read permissions
  53. 53. Security: Project members in members group
  54. 54. Create a separate group for external members
  55. 55. Security: Create a separate group for external members
  56. 56. Install the SharePoint Yammer app
  57. 57. Add to SharePoint site
  58. 58. Sign and connect to your profile
  59. 59. Choose the Group feed
  60. 60. Enter the Group ID
  61. 61. Get the ID from the URL
  62. 62. Yammer Group connect to SharePoint
  63. 63. Project leader assigns project tasks
  64. 64. Get a clear overview of all the important tasks
  65. 65. Connect the project calendar to your Outlook client
  66. 66. Share a document with an external project member
  67. 67. Access request sent to site owners
  68. 68. E-mail received to approve/decline sharing request
  69. 69. View access request
  70. 70. Approve or decline request
  71. 71. Start a dialogue before approving
  72. 72. External person can log in
  73. 73. Connect to Live ID and sign in
  74. 74. Open in the browser
  75. 75. Edit in Word Online
  76. 76. External person requests access
  77. 77. Dialogue between external person and owner
  78. 78. Owner receives an e-mail
  79. 79. View access request
  80. 80. Assign to external members group
  81. 81. Post document to Yammer
  82. 82. Collaborate about the document
  83. 83. Invite external person to Yammer
  84. 84. External person receives invitation
  85. 85. External person able to Connect & Collaborate
  86. 86. Connect & Collaborate
  87. 87. There is more!
  88. 88. There is more!
  89. 89. Current issues Yammer integration
  90. 90. Yammer App comparison table External network Share pictures Share documents People view Administrator tasks Tags Polls Event Praise Windows phone Surface RT iPhone iPad Galaxy Tab 2 Galaxy S2
  91. 91. Resources SharePoint Online: software boundaries and limits What is Windows Azure Rights Management? Manage external sharing for your SharePoint online environment Share sites or documents with people outside your organization Office 365 Demo Request permission as external user Yammer - Release schedule Yammer Plans & Pricing OneDrive Management by MetaVis Sync OneDrive for Business or SharePoint site libraries to your computer
  92. 92. Resources Yammer and Office 365 Office 365 Yammer support Yammer success center Yammer articles Yammer TV Drag and drop requirements & limitations One place for all your work files — introducing OneDrive for Business One-Way Outbound Hybrid Search Step-by-Step and OneDrive for Business Yammer - Release schedule
  93. 93. Questions? Thanks for attending and please share your feedback 

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