The document is an overview of SharePoint, explaining key concepts such as sites, site collections, lists, libraries, columns, and pages. It emphasizes the importance of proper permissions, column management, and the usage of site columns for reusability. Additionally, it touches on various SharePoint features and best practices for creating and managing content effectively.

1. by Benjamin Niaulin,
a SharePoint GEEK
SharePoint
Understand
the
BASICS

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twitter.com/bniaulin
ca.linkedin.com/in/bniaulin
benjamin.niaulin@share-gate.com
en.share-gate.com/blog
Benjamin Niaulin

3. So what
EXACTLY
led you here?
#SPSTC @bniaulin

4. What if we made
Power Users
do all the work?

6. What’s a
SharePoint
SITE?

7. SITE
Lists
Libraries

8. SITE TEMPLATES
Does it matter?
Any impact?

9. Why create a new site?
Permissions
Isolate Lists and Libraries
Unique Template Features
Site Features
SITE ≠ PAGE

10. What’s a
SharePoint
SITE
COLLECTION?

11. Site%
Site%
Site% Site%
Site%
Site%
Site%
SharePoint+Groups+|+Database+|+Style+Library+
SITE COLLECTION

12. Site
Collection
Site
Collection
Site
Collection
Site
Collection
Site
Collection
LIMITATIONS
XX

13. Know when to
create a SC
Permission Levels
Site Collection Features
Shared Style Library
New Database
SharePoint Groups*
URL (/Sites/ or Explicit)
Recycle Bin
Quotas
Document IDs

14. What’s a
SharePoint
List and Library?

15. Familiar with Excel? Access? Word?
Lists
Advantage: Column Management &
Features

16. Libraries
Same as Lists but for documents

17. Lists & Library Templates
It DOES matter
which one you
pick.
!
Each Template
comes with it’s
little functionality

18. Need to know
Try to apply permissions at the List/Library level
and not on every folder or files
!
Stay away from folders as much as possible, tag!
!
Watch out with free for all versioning
!
Metadata Navigation
!
Save your list/library as template with or without
the content

19. What’s a
SharePoint
COLUMN

20. Column Types
When you create a column it is
stored in the list/library where
you create it
!
Every type of column has it’s use
Know when to use the right one
!
Views will be created based on
the columns
Workflows can be created,
triggered by the right column
information
!
SharePoint allows for Column
Validation

21. Centralize & Reuse!
If you create columns from your lists/libraries they are stored in them.
And thus, are not reusable.
!
I recommend using “Site Columns” whenever possible to be able to
reuse them.
!
Site Columns are available to subsites – best to create at the root

22. What’s a
SharePoint
PAGE

23. PAGE
Difference between SITE and Page?
!
Difference between .aspx and .docx?
Used to show information to
the visitor
Where do documents go in SharePoint?

24. Wiki Page
“Wiki”= Quick
Used to quickly create and link content
Use [[
!
Publishing Page
Uses predefined Page Layouts for design
Allows Metadata (Columns) in the layout
!
Web Part Page
Only allows for Web Parts on the page
Removes the Quicklaunch for a full width
page

25. Think about it!
Pages & Views to
show different
perspectives

26. Other
SharePoint
THINGS TO KNOW

27. Web Parts
My 2010 Favs My 2013 Favs
Content Query!!!!!
Content Editor
Data View (Designer)
Filter Web Parts
Content Search*!!
Search Results
Search Results

28. Content Types
Reusable set of columns used together that
defines a type of content in your
organization.
It’s also much more…
http://en.share-gate.com/blog/recording-sharepoint-webinar-understand-content-types
http://en.share-gate.com/blog/sharepoint-columns-site-columns-or-content-types

29. 

@bniaulin
en.share-gate.com/blog
THANK YOU
Benjamin Niaulin