There are three top features on SharePoint to consider that will help you gain your organization’s confidence on the application. Knowing how to implement them into your business processes is essential. For more - https://bit.ly/2sySeSL

2. SharePoint has been a pioneer of collaborative work culture and has been dubbed as
one of the most successful products by Microsoft for enterprise businesses. With the
recent SharePoint Online version, the platform has become increasingly accessible.
The real potential of the tools and features can only be realized if they are accepted
and implemented uniformly throughout the organization.

3. Most SharePoint consultants agree that for companies who are implementing
SharePoint for the first time, this part of digital transformation will require a cultural
shift in the working style of the organization. As simple as it may sound, it will not be
possible unless employees are convinced the platform is useful and see first-hand
evidence how this new application is better than their legacy systems.

4. We will discuss the top 3 features on SharePoint that will help
you to gain your organization’s confidence on the application,
and how to implement them into your business processes.

5. 1) Manage folders and visually navigate through them
SharePoint Solutions provides excellent tools that give your organization the access to navigate
through large amounts of data and information within your systems. Folders and subfolders are
especially difficult to manage on a large scale, even if one has a shared Cloud structure in
place.
It is interesting to note how Cloud is thought of as the ultimate solution to all the collaborative
problems of an organization. In reality, it only addresses the surface of the problem. To
understand the real potential of the cloud system, ease of use and user acceptability plays a
major role towards its success.

6. How to steps towards ease of search & navigation
through folders and sub-folders on SharePoint?

7. # Metadata Mapping
While most SharePoint consultants will easily ignore the significance of in
SharePoint, it can prove to be a very potent tool in mapping the folders and
subfolders, making searches through them as easy as you do it on Google.
We all know how metadata forms the backbone to Google searches. The
same mechanism can be applied in the case of SharePoint. This feature is
only available on SharePoint On-premise version and has the provision of
editing the metadata in the left side of the document library. With the help of
your SharePoint team, one can easily develop a system within the
organization where it becomes easy to navigate and search through an
enormous amount of data.

8. # Implementing Filters
Most modern search tools like those of e-commerce websites tend to have a
data structure in place mapped as a tree structure based on the categories
and subcategories, which makes it extremely easy to search. It takes the user
experience to the next level once the users can visually see the categories
gradually pinpoint to what they want based on the structure.
Once the metadata mapping has been implemented, the next step towards
ease of navigation includes putting in place this visual structure in place using
the filter option in SharePoint. The filter option can be implemented in
SharePoint in the document library and gives a much better UX as compared
to the "view" option with column header.

9. 2) Collaborative tools have a deep impact of organizational structure
SharePoint Solutions provides excellent tools that give your organization the access to
navigate through large amounts of data and information within your systems. Folders and
subfolders are especially difficult to manage on a large scale, even if one has a shared Cloud
structure in place.
It is interesting to note how Cloud is thought of as the ultimate solution to all the collaborative
problems of an organization. In reality, it only addresses the surface of the problem. To
understand the real potential of the cloud system, ease of use and user acceptability plays a
major role towards its success.

10.  Reinforcing the horizontal structure of organizations as they feel
empowered to interact directly with the hierarchies and hear directly
from them.
These collaborative platforms can be considered part of the social networks within the
organization. It not only has an impact on the organizational functioning, but also the
organization structure.
These tools have a greater impact in following list:

11.  Increases transparency with the work progress making the team
members and teams at large more responsible of their work output
as it is now under the direct view of the rest of the organization or
other team members.

12.  Increases meritocracy and immediate gratification for value added
by the employees.

13. 3) Automated Workflow
Workflow is the series of activities that are necessary to complete a task. It may also be
noted that each activity will have an individual outcome and may be required to start the
next activity. In other words, any project or process in your organization can be depicted in
the form of workflow that needs to be successfully completed at each step, in a given
time.
On Microsoft SharePoint, workflows are automated within the system to streamline the
cost and time required by coordinating the tasks.

14. The document library forms an integral part of this workflow automation, as your
employees will now be able to start workflows in the form of documents that need the
intervention of different participants in order for it to be completed. This could be in the
form of approvals, signature or feedback taken from the stakeholders, ensuring its
completion in the most transparent way possible. It is clear to point out where the task is
stuck, and the owner of which task has not responded yet.

15.  Creates document approval tasks
The Process For Workflow Automation Includes Below Steps

16.  Assigns these tasks to the workflow participants

17.  Send email alerts to the participants with task
instructions

18.  Link to the document to be approved

19. # Approval
Built-in and customizable workflows provide an all-inclusive provision to design the
workflows according to company and process needs.
A SharePoint site includes several built-in workflows that address
common business problems:

20. # Collect Feedback

21. # Collect Signatures

22. # Publishing Approval

23. Although the built-in workflows can be customized somewhat to meet different needs,
your organization may choose to design and develop workflows that are unique to the
business processes in the organization.

24. Reach at AllianceTek for SharePoint Development Solutions
+1-484-892-5713
alliancetek.support
pa.info@alliancetek.com
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