Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Planning Your Migration to SharePoint Online #SPBiz60

3,611 views

Published on

Session from SPBiz.com online event on June 18th, 2015. It’s always best to begin with a plan, and this session will provide a framework for developing your own migration plan. While tools will help automate some aspects of the content move, much of the complexity of a SharePoint migration happens before a tool is installed. This session will help analysts, project managers and admin of SharePoint to reduce migration time and increase success.

Published in: Technology
  • ⇒ www.WritePaper.info ⇐ is a good website if you’re looking to get your essay written for you. You can also request things like research papers or dissertations. It’s really convenient and helpful.
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Here's just how easy it is to make money with our service: 1, Look for an email each morning from the pro Race Consultants. 2, Place your bets as advised. 3, Collect your winnings! learn more.... ★★★ https://w.url.cn/s/AIijidR
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • ✔✔✔ https://dwz1.cc/EWG1lhe4
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Hi there! I just wanted to share a list of sites that helped me a lot during my studies: .................................................................................................................................... www.EssayWrite.best - Write an essay .................................................................................................................................... www.LitReview.xyz - Summary of books .................................................................................................................................... www.Coursework.best - Online coursework .................................................................................................................................... www.Dissertations.me - proquest dissertations .................................................................................................................................... www.ReMovie.club - Movies reviews .................................................................................................................................... www.WebSlides.vip - Best powerpoint presentations .................................................................................................................................... www.WritePaper.info - Write a research paper .................................................................................................................................... www.EddyHelp.com - Homework help online .................................................................................................................................... www.MyResumeHelp.net - Professional resume writing service .................................................................................................................................. www.HelpWriting.net - Help with writing any papers ......................................................................................................................................... Save so as not to lose
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • I like this service HelpWriting.net from Academic Writers. I don't have enough time write it by myself.
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here

Planning Your Migration to SharePoint Online #SPBiz60

  1. 1. @buckleyplanet
  2. 2. Christian Buckley Managing Director, Americas www.buckleyplanet.com @buckleyplanet cbuck@gtconsult.com
  3. 3. About GTconsult
  4. 4. Collaboration has evolved
  5. 5. ~ John Mancini, CEO of AIIM.org
  6. 6. SharePoint Growth & Evolution SharePoint Releases Metadata Content
  7. 7. http://www.eweek.com/small-business/public-it-cloud-services- spending-to-reach-108-billion-by-2017-idc.html
  8. 8. Organizing for the Cloud
  9. 9. • • • •
  10. 10. • • • • •
  11. 11. Is there risk in moving my data to the cloud?
  12. 12. of workers used an unsanctioned cloud service for document storage in the last 6 months 41% 87% $1.8 of these workers knew their company had policies forbidding such practices (billion) estimated annual cost to remedy the data loss New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
  13. 13. According to IDC: • 74% expect their cloud service to be able to move a cloud offering back on-premise if needed. • 63% expect to have a single major cloud service provider. • 67% expect to purchase a wide variety of services from a single vendor. • 84% want an established relationship with a vendor to trust them as a cloud service provider.
  14. 14. http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx Partner Hosted Private Cloud • Dedicated environment • Externally hosted • Externally or internally managed • Internally designed Self Hosted Private Cloud • Dedicated environment • Internally hosted • Internally managed • Internally designed Shared or Dedicated Public Cloud • Shard or dedicated environment • Externally hosted • Externally managed • Externally designed Dedicated Public Cloud • Partially or fully dedicated • Externally hosted • Externally or internally managed • Minimal customization Traditional on premises
  15. 15. What about my existing investments in SharePoint on prem? • Most SharePoint deployments have included customizations to meet critical business needs • User Management & Administration • Security and Compliance • Auditing, Reporting, Alerting • User Adoption, Records • Branding, etc… • Consider the business problems you’ve already invested in solving
  16. 16. • • • • • • • •
  17. 17. On Premises Cloud 1. Migration
  18. 18. On Premises Cloud 2. User-driven (osmosis)
  19. 19. 3. Phased On Premises Cloud
  20. 20. 4. Hybrid transition On Premises Cloud AD Azure ADADFS
  21. 21. Methodology used internally at Microsoft Plan a Large Scale Migration to SharePoint Online (SlideShare) by Erica Toelle
  22. 22. Five things you should consider before making the move:
  23. 23. URLs Site Collection Name Site Collection Size Sub site count Large Lists Document Versions Customizations Site Location/position Content DB – Size, Number Site Collections per DB Duplicate or Orphaned Site Collections My Sites – Content DB, Size SharePoint 2013 Thresholds and Limits http://technet.microsoft.com/en-us/library/cc262787.aspx
  24. 24. Community sites Managed Navigation Social Features Mobile Devices Deprecated Site Definitions New functionality can significantly increase potential adoption if used well: • Managed Metadata & Navigation – find relevant information faster! • “New” file storage and sharing capabilities http://technet.microsoft.com/en- us/library/cc261834(v=office.15).aspx
  25. 25. Evaluate current business process Consider existing site structures Departmental/team reorganization Publishing requirements Search/findability Navigation Content Growth “Over half feel they would be 50% more productive with enhanced workflow, search, information reporting, and automated document creation tools” 1 1 – The SharePoint Puzzle – adding the missing pieces, AIIM, 2012
  26. 26. Strategy & Inventory Updated Information Architecture & New Features Prepare - Reorganization? Prepare - Migrate, archive, or leave behind?
  27. 27. Skip SharePoint versions e.g. 2007 straight to 2013 Site collection-specific vs. content DB Reorganization, splitting sites & lists taxonomy, permissions, content types Re-template sites Implement a customized migration or upgrade strategy Support for Workflow
  28. 28. Limitation Impact Limited APIs. Migrations to on-premises and private cloud (e.g. Azure/Amazon/O365-D) implementations of SharePoint support the use of the full SharePoint Server Object Model, the richest API available for SharePoint, or a thin web services layer that exposes the SharePoint Server Object Model (Metalogix Extensions Web Services/MEWS), for both reading, and writing SharePoint Content. Due to the multi-tenant nature of SPO, Microsoft cannot expose the full SharePoint Object Model in SPO. Limited automation and controls around migration and provisioning. Microsoft currently expose three, relatively limited API’s that are useful for migrations: • The Client Side Object Model (CSOM) • The Native Web Services (NWS) API • The REST based interfaces to the CSOM
  29. 29. Limitation Impact Inability to connect at the Farm/Tenant level (CSOM) - With the full SharePoint Object Model or MEWS, users can connect at the Web Application or Farm level. With the CSOM adapter users cannot connect at the closest equivalent, which is the Tenant level • Users have to create Site Collections in the SPO admin page prior to connecting to them. • Using 3rd party migration tools, users may have to create a separate connection for each Site collection in SPO. Users are unable to browse/search for all root level Site Collections, and may require more steps to promote Sites to Site Collections.
  30. 30. Limitation Impact Inability to preserve Item IDs in lists • Lists with dependencies on other lists such as Lookup columns rely on Item IDs in the Lookup lists. • Because the CSOM does not support retaining the Item ID of list items, some 3rd party tools have created workarounds that may impact performance.
  31. 31. Limitation Impact Copying MySites can only be done one MySite at a time, and does not include User Profile information. • Unlike on-prem to on-prem migrations where MySites can be moved in a single operation, in SPO admins must first create each MySite. • Admins then need to connect to each MySite Site Collection separatey, and then copy the content from the source, pasting it into the target MySite. • Admins cannot copy MySite profile information.
  32. 32. Limitation Impact Versioning limitations in the CSOM API. • No support for migration of minor versions of documents • Authorship information for rejected versions in a document library with approval is lost.
  33. 33. Limitation Impact Nintex workflows cannot yet be migrated to Office 365 due to these same CSOM limitations. Nintex workflows must be recreated using the Nintex SPO offering to the best extent as possible.
  34. 34. Limitation Impact Most on premises 3rd party solutions are either not available in SPO, or their functionality is greatly reduced Work with vendor to understand product roadmap and capabilities. Other options are to build using out of the box capability.
  35. 35. Limitation Impact Inability to troubleshoot issues Required to work through Microsoft support and SLAs. Retrieving a correlation ID for a error could take days/weeks
  36. 36. Mechanism Impact User and Tenant-based throttling, which ensures that no single user or tenant can perform so many simultaneous operations that it would cause performance issues for other tenants* Large or complex migration jobs can be cut off mid-migration. *For more information, see HTTP Request Throttling in SharePoint 2010 which still applies to 2013.
  37. 37. Mechanism Impact Farm-based throttling. If a SPO farm becomes unhealthy due to extreme levels of activity, Microsoft may throttle migrations to SPO and not permit them to continue until farm health returns to normal. Any migration job can be throttle at any time of day (usually during peak time. This makes migration performance extremely unpredictable, and variable based on time of day, day of week, and other variables out of your control.
  38. 38. Mechanism Impact Virus scanning SPO requires stringent virus scanning to ensure all tenants on the shared farm are protected, but it slows down migrations as each document migrated must be scanned.
  39. 39. Mechanism Impact Hardware-based load balancing determines which Web Front End (WFE) server in the farm to route incoming traffic, based on how busy any given WFE is at that time This can slow down migrations that are large (content) or complex (many items with multiple metadata fields, and/or many versions)
  40. 40. Mechanism Impact Third-party commercial denial of service monitoring platform for monitoring and throttling capabilities* This can slow down migrations that are large (content) or complex (many items with multiple metadata fields, and/or many versions) *See The Office 365 Trust Center for more information.
  41. 41. Mechanism Impact Third-party commercial denial of service monitoring platform for monitoring and throttling capabilities* This can slow down migrations that are large (content) or complex (many items with multiple metadata fields, and/or many versions)
  42. 42. Microsoft now offers a new Office 365 migration API that moves files through Azure using a dedicated path. Most of the migration tool vendors now take advantage of this “conduit” to migrate files/content by packaging up exports of your content and sending them to Azure, and from there Office 365 can import the data more quickly. Works for SharePoint files, file shares, and person file shares, but still requires you to build out your site collections, information architecture, etc.
  43. 43. Due to the migration performance, it is recommended that you take a gradual migration approach May involve migrating one division at a time, and going live with that division. Allows you to assess the impact on your business users and your helpdesk after moving one group of people to a new user interface. Also allows you to use focus groups to determine which features you would like to implement as you gradually migrate the business to SPO.
  44. 44. • http://ow.ly/KsuA7 • http://bit.ly/1ATXECn • http://ow.ly/Omvhv • http://ow.ly/OlQIH • http://bit.ly/1DmwwQw • http://bit.ly/1pl2UOY • http://slidesha.re/1r6oIeP • http://bit.ly/1or8ngE • http://bit.ly/QC7mK1 • http://bit.ly/VTcuuY • http://bit.ly/1rCyYPR • http://bit.ly/1LfLdqQ • http://bit.ly/1lyyg3L
  45. 45. • • • • •
  46. 46. Thank you! www.buckleyplanet.com @buckleyplanet cbuck@gtconsult.com

×