Basics of project planning

1. IDEAL
Project Success
Planning, Funding and Executing

2. http://zonebook.
me/go/read.php?i
d=B00COEZHPS
 nama om vishnu-padaya
krishna-preshthaya bhu-
tale
srimate bhaktivedanta-
svamin iti namine
namas te saraswate deve
gaura-vani-pracarine
nirvishesha-shunyavadi-
pashchatya-desha-tarine

3. Learning
Outcomes
 Refine your organizational identity
 Apply the basics of the project
lifecycle and project planning
 Create SMART goals for your project
 Use grant writing techniques to draft
your project proposal
 List the common elements of finding
and obtaining government and
related funding
 Integrate monitoring and evaluation
in your project

4. Findingyourfit
Mission
NeedsCapacity

5. Missionand
Vision

6. Microsoft

8. Exercise
Draft your own Mission and Vision
Statements

9. TheProjectLife
Cycle

10. TheProjectLife
Cycle

11. Strategic
Planning
Step 1 – Get organized for planning
Step 2 – Take stock
Step 3 – Develop strategy
Step 4 – Draft and refine the plan
Step 5 – Implement the plan

12. Ornot?
Costs can outweigh benefits
Intuition or “muddling” may be
preferable to formal planning
When “life-threatening” problems
should be addressed first.
When implementation is unlikely
When poor plans are likely

13. Networking
Connect with other NGOs
Copy success
Discover potential funders
Become an implementing agency
Collaborate

14. TakingStock
Environmental Scan
Organization Scan
SWOT Analysis
Stakeholder Analysis
Needs Analysis
Funding Research

15. Environmental
Scan

16. Organization
Scan

17. Stakeholder
Analysis

18. SWOTAnalysis

19. GrantsResearch

20. NeedsAnalysis
PRA – Participatory Rapid
Appraisal
Problem Tree
Six Thinking Hats

21. PRA

22. ProblemTree

23. SixThinking
Hats

24. Strategic
Approaches
Scenarios
Critical Issues
Goals

25. Scenarios
Look at your vision
Break it down into different
possible scenarios
Evaluate pros and cons of each
Select the preferred scenario

26. CriticalIssues
Identify the issues to be addressed
Prioritize and sequence
Develop strategy to address each
issue

27. Goals
Set major goals related to your
vision
Identify possible strategies
Select best strategies

28. Planning
formats
General
SPT
Logical Framework

29. General

30. SPT
Vision
Key Result Area (KRA)
Strategic Objective (SO)
Goal
Tactic
Action/ Task

31. ProgramLogic

32. Compare

33. Logical
Framework

34. SMARTGoals
If goals aren’t reachable, they
aren’t worth making. All you have
to do to set realistic goals is follow
the SMART goals guidelines.

35. SMARTGoals
Specific
Measurable
Attainable
Relevant (Realistic)
Time-bound (and Tangible)

36. Specific
 To set a specific goal you must answer
the six "W" questions:
 Who: Who is involved?
 What: What do I want to
accomplish?
 Where: Identify a location.
 When: Establish a time frame.
 Which: Identify requirements and
constraints.
 Why: Specific reasons, purpose or
benefits of accomplishing the goal.

37. Measurable
To determine if your goal is
measurable, ask questions such as:
 How much?
 How many?
 How will I know when it is
accomplished?

38. Attainable
(Achievable)
Goals must be something you are
capable of reaching.
At the same time, they should be
challenging.
Steps to attain the goal can be
identified

39. Relevantand
Realistic
Make goals that are relevant to
your mission, vision and values.
To be realistic, a goal must
represent an objective toward
which you are both willing and able
to work.

40. Timebound
A goal should be grounded within a
time frame.
Make sure that you have a time set
as a “dead line” so your goal is not
unending.

41. Tangible
A goal is tangible when you can
experience it.
When your goal is tangible you
have a better chance of making it
specific and measurable and thus
attainable.

42. Goal: Improve
Communication
totheTeam
 Specific: Develop presentation skills that
lead to 30% fewer questions during team
meetings.
 Measurable: Reduction of questions during
meetings by 30%.
 Attainable: Attend a workshop on
presentation skills and join Toastmasters.
 Relevant: Developing presentation skills will
improve the clarity of my message, thereby
increasing comprehension by the team, and
save time wasted by answering questions.
 Timeliness: 30% improvement in
communication at meetings in six months.

43. SMARTER
SMART plus
Evaluate
Review

44. PDCA

45. Review
Defining your identity
Discovering your Network
Planning your project