This document summarizes interviews from several Toastmasters club officers about strategies for club success planning. It discusses challenges clubs face and strategies that are working well. Interviewees provide tips on processes, resources, and tools for success planning. Specific advice addressed planning as a district officer, the role of club coach, strategies for corporate clubs, using technology, and collaborating with other clubs on documentation. Upcoming workshops will focus on empowering leaders through mentoring.

1. CLUB OFFICERS’
ONLINE WORKSHOP:
WORKSHOP 2: CLUB SUCCESS PLANNING
INTERVIEW WITH LEADERS

2. WHAT ARE THE CHALLENGES FOR YOUR CLUB IN PLANNING
FOR SUCCESS?
• Please list in the text chat the issues that are challenging your
club?
• Please comment in voice about the ways you are seeking
solutions?

3. WHAT STRATEGIES ARE WORKING FOR YOUR CLUB?
INTERVIEWS:
1. Viranga Ratnaike – Manningham TM, Melbourne
2. Adrienne Bowd – Victorian Governors TM, Melbourne
3. Gwyn Pinto – Royal Lunch n’ Learn TM, Canada
4. Carole McCulloch - Albury Wodonga TM

4. HELPING EXECUTIVES PLAN
FOR CLUB SUCCESS?
INTERVIEW WITH VIRANGA RATNAIKE,
MANNINGHAM TM, D73, MELBOURNE

5. YOUR THEME:
HELPING EXECUTIVES PLAN FOR CLUB SUCCESS
1. Current district officer role
2. Philosophy for the role of VPE
3. Leading club officers in the task of club success
planning
• processes, strategies and tools
4. Resources for sharing

6. BEST PRACTICES IN
CLUB SUCCESS PLANNING
INTERVIEW WITH ADRIENNE BOWD
DISTRICT 73 CLUB COACH CO-ORDINATOR
RMIT TOASTMASTERS CLUB - VPE
VICTORIAN GOVERNORS TOASTMASTERS CLUB
,

7. YOUR THEME:
BEST PRACTICES IN CLUB SUCCESS PLANNING
1. Role of Club Coach Co-ordinator
2. Advice for club coaches
3. Executive team at RMIT achieve ongoing
success
4. Victorian Governors Toastmasters Club
provide help to other clubs

8. WHAT ARE THE BEST CLUB
SUCCESS PLAN STRATEGIES
USED BY YOUR CORPORATE
CLUB OFFICERS?
INTERVIEW WITH GWYN PINTO,
ROYAL LUNCH'N'LEARN, D15 , CANADA

9. YOUR THEME:
STRATEGIES FOR HELPING CORPORATE CLUBS
1. What is your current role in Royal Lunch n Learn and Advanced
Royal Toastmasters?
2. How does RLL plan for club success?
3. What club success planning strategies are you using for the pre -
charter Advanced Royal Toastmasters club?
4. How are you using technology to assist in your success planning?
5. What other advice would you like to share with clubs struggling
to charter?

10. WHO IS GWYN PINTO?
• At RLL, I am IPP ( immediate past president ) Was
President from Nov 2014 to June 2016.
• At ART, I am club Sponsor and member.
• Both clubs are in Toronto, Canada. Both are open
corporate clubs. Meet at lunchtime on premises of the
Royal Bank of Canada (RBC).

11. TIPS AND STRATEGIES FROM GWYN PINTO: PART A
• RLL goes over the DCP & Club Success plan in June/July time frame.
• The year we chartered we were Distinguished. Last year, we were
Presidents Distinguished.
• We are again targeting Presidents Distinguished.
• We encourage all members to participate and have fun. We have a
weekly Smarties Award.
• We encourage all our Executive to go for Triple Crown and to set an
example.

12. TIPS AND STRATEGIES FROM GWYN PINTO: PART B
• For the pre-charter, we are holding on to a number of Awards, among a few
senior members to get this club Presidents Distinguished.
• Our VPEd is the IPDD (immediate past District Director) of D60. He has spoken
to everyone about their goals and is working to help all members achieve
their goals.
• As an advanced club, we specialize in evaluations. We have round table
evaluations and table topic evaluations.
• We have the weekly KitKat Award.
• We keep our members focused and have other contests. Also there is the
Elevator Pitch Contest, the Vacation Contest, and others.
• All RBC clubs participate in the Annual Royal Speech Contest.

13. TIPS AND STRATEGIES FROM GWYN PINTO: PART C
• As club sponsor for both, I set up FTH and ES for both clubs from day one.
However, left it up to them to use which they preferred.
• RLL uses FTH for everything (ES is still available)
• ART uses FTH as public facing website and ES for everything else.
• For Communication, we use email as the main method.
• Both clubs also have FB and LinkedIn. We also have RBC Connect ( internal FB
on intranet )

14. TIPS AND STRATEGIES FROM GWYN PINTO: PART D
• Keep at it. For some, it is easy. Keep promoting the club. Make sure to ask
people to join, they like to be asked. Meet people one on one for coffee and
ask.
• Share your TM story, that has a big impact. Promote at District level, on local
free newspapers, Eventbrite, Kijiji – free classifieds
• Put posters in office buildings ( kitchens, print rooms, bathrooms, elevator
banks); Other buildings ( churches, grocery stores, libraries )
• We use a laundry flyer ( where people can tear off the contact information
strips.)
• Run Membership campaigns ( I had monthly incentives…bring a guest get a
ballot, guest joins another ballot, guests get ballots too….at the end of month
there is a draw for a Starbucks / Tim Horton coffee gift card.) Or have prize
draws.

15. COLLABORATING ON CLUB
SUCCESS PLAN
DOCUMENTATION?
PRACTICAL SOLUTION FROM ALBURY
WODONGA TOASTMASTERS

20. Advanced Manual:
Communicating on Television
Project 2: The Interview Show
Project 3: When You’re the Host
Are you working on this manual? Do you need opportunities for
Projects 2 and 3?
Be an intervieweeor an interviewerfor future Workshops in
the Club Officer Series

21. NEXT WORKSHOP:
EMPOWERING LEADERS WITH MENTORING
Members
Enthusiastically
Nurturing
Training
Others
Regularly (and)
Identifying
New
Goals
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