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What's New With TeamMates
- 1. 25 Years & Counting What’s New with TeamMates?
- 2. Program Manual Part 1 Organizational Structure Part 2 Policy and Procedure Part 3 Recruitment Strategies Part 4 Screening and Assessment Part 5 Orientation and Training Part 6 Matching Part 7 Support and Retention Part 8 Managing Risk and Match Closure Part 9 Data Collection Part 10 Governance Part 11 Fundraising and Special Events Part 12 Accounting Policy
- 3. Elements V. 4 School Based Version MENTOR
- 4. The Elements 1. Recruiting 2. Screening 3. Training 4. Matching 5. Monitoring and support 6. Closure
- 5. Recruiting Standard: Recruit appropriate mentors and mentees by realistically describing the program’s aims and expected outcomes. Part 3: Recruitment Strategies
- 6. Recruiting Benchmarks: Mentor Recruitment The program… realistically portrays mentoring; builds positive attitudes and emotions; recruits mentors who best match the goals and structure. Part 3: Recruitment Strategies
- 7. Recruiting Benchmarks: Mentee & Parent Recruitment The Program… realistically portrays mentoring; recruits mentees whose needs best match services. Part 3: Recruitment Strategies
- 8. Playbook Resources Part 3: Recruitment Strategies Brochures – Regular, Mini Videos, billboards, PSA’s Speaking Points Media Guide Toolkits: Alumni, Faith-Based, Retirees, 1 1 Business Card Brand Guidelines Chapter Logo
- 9. Screening & Assessment Standard: Screen mentors to determine whether they have the time, commitment and personal qualities to be a safe and effective mentor. Screen mentees and their parents about whether they have the time commitment and desire to be effectively mentored. Part 4: Screening & Assessment
- 10. Screening & Assessment Benchmarks: Mentor Screening Criteria for accepting/denying mentors Written Application Reference checks Criminal background check Three year minimum commitment One visit per week – mentor/mentee agreement Face-to-face interview Part 4: Screening & Assessment
- 11. Screening Process Application Updates: - Safety questions added - May 2016 – New HHS form NE & IA - Option to donate SAFE Training Part 4: Screening & Assessment
- 12. Screening & Assessment Benchmarks: Mentee Screening Criteria for accepting/denying mentee Nomination form Parent permission Three year minimum commitment One visit per week – mentor/mentee agreement Student desire to participate Part 4: Screening & Assessment
- 13. Orientation & Training Part 5: Orientation & Training Standard: Train prospective mentors, mentees and parents in the basic knowledge, attitudes, and skills needed to build an effective and safe mentoring relationship using culturally appropriate language and tools.
- 14. Mentor Training Part 5: Orientation & Training Benchmarks: Program rules Mentors’ goals and expectations for relationship Mentors’ obligations and roles Relationship development Ethical and safety issues Effective closure Sources of assistance Initiating the relationship Safe boundaries Risk Management Policy Research based
- 15. Matching Standard: Match mentors and mentees, and initiate the mentoring relationship using strategies likely to increase the odds that mentoring relationships will endure and be effective. Part 6: Matching
- 16. Matching Benchmarks: Program considers its aims, as well as the characteristics of the mentor and mentee when making matches. Program arranges and documents the initial meeting. Program staff member present during the initial meeting of the mentor and mentee. Mentor, mentee and program staff member meet in person to sign a commitment agreement. Part 6: Matching
- 17. Matching Policy Male to male Female to female Minimum 8 year gap for all matches. ❖ Adult female to male student. ❖ College age mentors (18-23 years) - Youth grades 3-8 only. PMM – Page 53 Part 6: Matching
- 18. Matching Resources Interview (in person) - Mentor Preference Form – Mentor/Mentee Nomination Form – Mentee Training – Mentor/Mentee Part 6: Matching
- 19. Monitoring & Support Standard: Monitor mentoring relationship milestones and child safety; and support matches through providing ongoing advice, problem- solving, training and access to resources for the duration of each relationship. Part 7: Support & Retention
- 20. Monitoring & Support Benchmarks: Monthly contact – twice per month for first month Annual evidenced based assessment Monthly contact with responsible adult for mentee Regular assessment of matches – open/close? Documentation of all meetings Matches have access to two types of resources One post-match training opportunity per year Regular feedback to mentors about progress/ impact Part 6: Matching
- 21. Chapter Support Monthly Support Questions - Pages 108-112 Combination of in person, email, phone Match events and activities Support Networks - Mentor huddles, businesses, et Recognition Annual Survey Train well and make a great match! Part 6: Matching
- 22. Central Office Support Events: Creighton Game, Spring Game, Zoo, Chadron Safety & Ethics Hotline Surveys: Annual & 3,6,9 month survey Data Collection: visits, retention, impact, reports Part 6: Matching
- 23. Central Office Support Social Media & Website Training Academies: TeamMates+ Strengths Mindset Poverty Difficult issues Children of Incarcerated Parents Part 7: Support & Retention
- 24. Online Resources TeamMates on Social Media Facebook: – Mindset Monday – Activity Tuesday – Strengths Wednesday – TeamMates+ Thursday – Fun Fact Friday Mentor Resource Library Dr. Tom Osborne Weekly Email TeamMates Website Part 7: Support & Retention
- 25. Closure Standard: Facilitate bringing the match to closure in a way that affirms the contributions of both the mentor and the mentee and offers them the opportunity to prepare for closure and assess the experience Part 8: Managing Risk & Closure
- 26. Closure Benchmarks: Procedure to manage unanticipated and anticipated closures when the match is willing to engage in closure. Procedure to manage closure when one member is unwilling or unable to engage in closure. Mentor/Mentee exit interview is conducted Part 8: Managing Risk & Closure
- 27. Closure Benchmarks: Policy and procedure for re-matching Documentation of closure procedures. Discussion with mentors/mentees about closure (p. 120). Written statement to parents, mentors and mentees about post-match contact. Part 8: Managing Risk & Closure
- 28. Closure Reasons for Closure High School Graduation – p. 124 Voluntary Exit Violation of Policy & Procedure – p.125 Criminal Charges – p. 126 Mentor/Mentee Death – p. 129 Procedures for Closure Violations & Criminal Charges contact Central Office for guidance Part 8: Managing Risk & Closure
- 29. Data Collection Part 9: Data Collection Enter Data into Civicore - January 15 & June 15 (semester) - Must have parent permission Data import – All chapters eligible Tess provides training and password Confidentiality
- 30. Data Collection Part 9: Data Collection Dashboards: - Average match length = current active matches. - % 3 Years + = cumulative percent of matches. - Clean-up reflects new statistics page in Civicore. - Zero visits per semester - Dashboard 101 – contact Tess!
- 31. Special Events Part 11: Fundraising & Special Events Event Guide – p. 161 Safety Checklist - 167 Annual Event Insurance – due March 15 Insurance limitations School Property Physical activity
- 32. Thank You! Annual Partnership Meeting 2016