Creating Fearless Matches
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This document provides guidance on developing a strong match support plan. It recommends monitoring mentoring relationships through monthly contact and documentation. It also suggests providing resources like event tickets and activity calendars. An effective plan includes quarterly check-ins with others in the mentee's life, group activities, thanking mentors, and assessing relationships. The support plan should have clear benchmarks and standards to ensure quality matches that are meeting regularly. Recognizing milestones, having a support champion, and communicating support purpose are important aspects of monitoring and supporting matches.
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2. Mentoring is guiding others based on experience, while coaching focuses on problem-solving. Good mentors are committed, approachable, supportive, and willing to learn.
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- 2. What You Will Leave With: • Understanding the Importance of Orientation • Monitoring/Screening Plan • Match Support Plan
- 3. Monitoring and Support “Mentoring programs that provide monthly calendars of low-cost events, offer tickets to events or provide opportunities to participate in structured activities are associated with positive outcomes.” - mentoring.org
- 4. Standard: Monitor mentoring relationship milestones and support mentors with ongoing advice, problem-solving, support and training opportunities for the duration of the relationship.
- 5. Benchmarks: • Monthly contact • Documentation of all meetings • Two types of resources • Assessment of relationships • Post-match training Monitoring and Support
- 6. Monitoring and Support Enhancements: • Quarterly contact with a key person in mentee’s life • Group Activities • Thank mentors
- 7. Fearless Orientation • Introduction Mentor/Mentee • Mentor / Mentee Agreement • Scheduling • TeamMates Room or Designated area • Make a GREAT 1st impression
- 8. Give Support a Purpose • Communication • Group Activities • Recognition • Appreciation
- 9. Be Specific – Example Email • Recognize – Shout-out (birthdays, match milestones, match length, etc.) • Appreciate – Thank you • Resource – Event, articles, activities • Announcements – New mentors, safety/ethics reminders, scheduling
- 10. Recognition Counts •12 visits by end of 1st semester/ 24 + visits •Mentor Milestones •Match of the Month • National Mentoring Month • Thank You from Mentee • Graduation •TeamMates Recognition Wall of Fame •Create a lasting impression
- 11. Fearless Monitoring • Purpose • Ensure the match is meeting regularly • Reinforce during mentor interview/training • Monitor the quality of the match through end of year surveys for both mentees and mentors. • Address challenges with the match
- 12. How to Monitor Effectively • Check the sign-in sheet weekly – Same day each week and contact if needed – After 2 weeks missed, what is your plan? • Communicate with mentee also • Check-in with match frequently • Continually monitor for safety – Rely on your “gut”
- 13. Support Action Plan • How will you support/monitor your matches • Board Support Champion • Do not reinvent the wheel • What works? Who’s responsible? – Weekly – Monthly – Semester – Annually
- 14. Resources and Being Resourceful • Be efficient and work together – Do not rely solely on coordinator – Have a “Support Leader/Champion” on board – Delegate the tasks •Phone calls, thank you, etc. – Identify the type of support needed – Keep it simple and meaningful
- 15. Thank you for attending “Fearless Matches”