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Achieving your strategic plan
1.
2. VISION – Who Knows it?
Board
Mentors
All Staff Supporting TeamMates
All School Staff
School Board
Community
3. Now, what do you do with
your Strat Plan?
Committee Chairs report updates at
Board meetings
Tie in Annual Action plan stored in
civicore
Have committees meet in person/cc
between meetings or host working mtg
Review your plan 2 x/year
4. How do you engage board in
Strat Plan Committee work?
Connect with other committee chairs working
on similar initiatives with surrounding
communities
Reach out to TeamMates RC for support on
committee initiatives for best practices
Review resources on TeamMates website to
help with committee work
Ensure board members are on the right seat
on the bus
5. You are Not Alone.
90% of TM Chapters have Recruitment as
a Strategic Plan Initiative
50% Match Support/Retention
35% Fundraising
30% Logistics/Org. Structure
6. RECRUITMENT
Do you have a specific Need?
You set your goal – now break it down
What is your retention rate?
Who can help you recruit?
7. RECRUITMENT
SHARE YOUR BEST PRACTICES
Develop your recruitment plan
Take advantage of Coach’s Challenge, National
Mentoring Month, local media
Current Mentors are #1 Resource – Mentor Challenge;
Social Gathering to bring a friend
Challenge with churches, service groups, businesses,
other communities
Full day of business recruitment - no matter what size
business – Benefits of Corporate Mentoring
8. RECRUITMENT
Best Practices Continued
Utilize Teammates Recruitment Videos – email
campaign
Host social gathering for board to meet mentors
Consider YIM
Utilize social media to recruit
Ask Board Members to generate a list of possible
recruits
Target School Alums, Retired Teachers, Retired Board
members, Empty Nesters, Seniors.
Make presentations – school staff, board, community
10. MATCH
SUPPORT/RETENTION
SHARE YOUR BEST PRACTICES
Social Mentor Gathering
Mentor Lunch and Learn
Mentor FAQ
Strengths
Post-Secondary Site
Have board call mentors 6 month, 1 year, 3
year anniversary etc.
11. MATCH
SUPPORT/RETENTION
Best Practice Cont.
Identify a Mentor Champion
Organize After School Match Activity
Celebrate/Recognize Matches at School Events,
during National Mentoring Month, etc.
Connect with School Leadership Groups to
create mentor thank you gifts
12. FUNDRAISING
What is your budgeted goal?
Create your Development Plan
Good to have 6 months to a year cash on hand
Who can help you fundraise?
13. FUNDRAISING
SHARE YOUR BEST PRACTICES
3 year pledges are great
Consider a “Barn” party ask with board
prospects
Generate list of community supporters –
individuals, businesses, and others for a face to
face ask
Consider Chamber lists, service groups, church
partnerships for a letter campaign etc.
14. FUNDRAISING
Best Practices Cont.
Any County, Community, Corp. or Family
Grants
How about school staff auto payroll deduction
Partnership with other businesses or service
groups hosting an event on your behalf
One Key Special Event
15. ORG. STRUCTURE/LOGISTICS
Variety of Challenges
Work with R.C. to learn about chapters
approaches to similar challenges
Steward your school leadership and school
board
Be creative in support for program leadership
Editor's Notes
Board – Is your vision on all of your board meeting agendas?
Mentors – Is your vision at the front of your mentor sign in books?
Have you shared your vision with your mentors at a mentor meeting/lunch and learn?
Have you asked your mentors to help carry out your vision?
Have you asked them to join any of your strat plan committees?
All Staff – after your vision was set did you share it with all of your staff?
School Board – have you given an update to your school board at a scheduled board meeting on your vision and other important impact data?
Community – Following your strat plan did you send out a press release to the local media on your vision?
Show of hands how many did the press release?
Is your board attending training sessions at Partnership and Leadership that pertain to the goals in their strat plan
How is your board president driving action behind the strat plan? How can you engage your board to review the plan in full at least twice a year?
Mentee Gender
Mentor Gender
Mentee Age
Mentees who Need Rematched – Priority
Your Goal – 3 year Vision – what is the one year goal outlined in your action plan in civicore
Now break that down by month
What is your retention rate – handed out today or yesterday; include that difference in your number of mentors needed
Who can help you recruit beyond your board?
YOUR MENTORS
Your Mentees
Your Student Body
Your School faculty
Your Local Media
Your area Pastors
Your Area Service Groups
Local Businesses
Who else?
Break into group - share current recruitment strategies
Recruitment Plan – Tasks/Events, Dates and People Resources to carry it out with recruitment goal outlined – show example
How long are your matches staying together?
How often are your matches meeting?
Are your matches signing in for meetings and group outings?
Is there a certain grade where matches are ending
Is there a common exit reason why matches are ending
Are you matches staying together throughout high school to the senior year
Develop a Plan – support activities, time frame, resource calendar
Who can help – Board, Mentors, Front office Staff, Mentees
Hand out match support calendar/plan
Take a look at your budget to figure out what your number is?
What is your plan from where you can get the funds you need.
While everyone on your board is expected to give a gift of some size, not all board members have the skill to make an “ask”
But everyone can share names if fundraising isn’t a conflict with their current role
Explain Barn Party Concept
Explain Barn Party Concept
Talk about different org structure/logistic issues