This document provides guidance and best practices for strategic planning committees in several areas: - Recruitment committees are encouraged to develop a recruitment plan utilizing current mentors, challenges, presentations and social media. Retention can be improved through social events, mentor support and recognition. - Fundraising committees should create a development plan with the goal of having 6-12 months of cash on hand. Best practices include multi-year pledges, community asks, grants and partnership events. - Match support/retention committees can help through social events, mentor resources, celebrations and identifying a mentor champion. - Organizational structure committees should work with the Regional Coordinator and be creative in supporting program leadership.

2. VISION – Who Knows it?
Board
Mentors
All Staff Supporting TeamMates
All School Staff
School Board
Community

3. Now, what do you do with
your Strat Plan?
Committee Chairs report updates at
Board meetings
Tie in Annual Action plan stored in
civicore
Have committees meet in person/cc
between meetings or host working mtg
Review your plan 2 x/year

4. How do you engage board in
Strat Plan Committee work?
Connect with other committee chairs working
on similar initiatives with surrounding
communities
Reach out to TeamMates RC for support on
committee initiatives for best practices
Review resources on TeamMates website to
help with committee work
Ensure board members are on the right seat
on the bus

5. You are Not Alone.
90% of TM Chapters have Recruitment as
a Strategic Plan Initiative
50% Match Support/Retention
35% Fundraising
30% Logistics/Org. Structure

6. RECRUITMENT
Do you have a specific Need?
You set your goal – now break it down
What is your retention rate?
Who can help you recruit?

7. RECRUITMENT
SHARE YOUR BEST PRACTICES
Develop your recruitment plan
Take advantage of Coach’s Challenge, National
Mentoring Month, local media
Current Mentors are #1 Resource – Mentor Challenge;
Social Gathering to bring a friend
Challenge with churches, service groups, businesses,
other communities
Full day of business recruitment - no matter what size
business – Benefits of Corporate Mentoring

8. RECRUITMENT
Best Practices Continued
Utilize Teammates Recruitment Videos – email
campaign
Host social gathering for board to meet mentors
Consider YIM
Utilize social media to recruit
Ask Board Members to generate a list of possible
recruits
Target School Alums, Retired Teachers, Retired Board
members, Empty Nesters, Seniors.
Make presentations – school staff, board, community

9. MATCH
SUPPORT/RETENTION
Review Your Data
 Develop a Monitoring & Support Plan
Who can help you with Support?

10. MATCH
SUPPORT/RETENTION
SHARE YOUR BEST PRACTICES
Social Mentor Gathering
Mentor Lunch and Learn
Mentor FAQ
Strengths
Post-Secondary Site
Have board call mentors 6 month, 1 year, 3
year anniversary etc.

11. MATCH
SUPPORT/RETENTION
Best Practice Cont.
Identify a Mentor Champion
Organize After School Match Activity
Celebrate/Recognize Matches at School Events,
during National Mentoring Month, etc.
Connect with School Leadership Groups to
create mentor thank you gifts

12. FUNDRAISING
What is your budgeted goal?
Create your Development Plan
Good to have 6 months to a year cash on hand
Who can help you fundraise?

13. FUNDRAISING
SHARE YOUR BEST PRACTICES
3 year pledges are great
Consider a “Barn” party ask with board
prospects
Generate list of community supporters –
individuals, businesses, and others for a face to
face ask
Consider Chamber lists, service groups, church
partnerships for a letter campaign etc.

14. FUNDRAISING
Best Practices Cont.
Any County, Community, Corp. or Family
Grants
How about school staff auto payroll deduction
Partnership with other businesses or service
groups hosting an event on your behalf
One Key Special Event

15. ORG. STRUCTURE/LOGISTICS
Variety of Challenges
Work with R.C. to learn about chapters
approaches to similar challenges
Steward your school leadership and school
board
Be creative in support for program leadership